This page is aimed at those who are interested in applying for funding to complete a work placement/traineeship in another European country.

 

Pre-requisites

In order to be eligible for a funded Erasmus+ placement abroad, you must:

  • not have completed an Erasmus traineeship or exchange in the same education cycle so that the total duration exceeds 12 months (360 days)
  • be registered at Stockholm University
  • intend to complete a degree
  • carry out practical training on a full-time basis in accordance with the signed Learning Agreement for Traineeship at an eligible host organisation in an eligible country
  • complete the placement in a single location for a continuous period of 2 to 12 months per education cycle
  • ensure that the traineeship will be transferred into higher education credits or at least recognised by your department at Stockholm University through a note in the Diploma Supplement (in case of the latter, i.e. non-credited placement, the department, you or your host organisation must sign and pay for an insurance policy on your behalf. If you are completing the traineeship as a recent graduate, you are not required to have the traineeship recognised in your degree but must still be insured)
  • take an online language test before and during/after your traineeship
  • answer an electronic questionnaire after the traineeship
  • not receive any other grants from the EU or the Swedish Council for Higher Education at the same time.

Please note that these are only the basic requirements for Erasmus+ and that the departments may have additional requirements. Please contact the exchange coordinator at your department to find out what opportunities are available to you.

Students planning to complete a traineeship that will be transferred into credits or noted in the Diploma Supplement will be awarded an Erasmus grant on a “first come, first served” basis. Please contact the Erasmus coordinator (erasmusutbyte@su.se) before you start writing your application to make sure that funding is still available.

Grant amount

The size of the grants for traineeships within Erasmus+ depends on the country and duration of the traineeship, as shown in the table below.

Traineeship grant*
Group Countries Euro (€) per day
Group 1

Austria, Denmark, Finland, France, Italy, Irland, Lichtenstein, Norway, United Kingdom

17,50
Group
2 & 3
Belgium, Bulgaria, Croatia,Cyprus, Czech Republic, Estonia, Macedonia (FYROM), Germany, Greece, Hungary, Iceland, Latvia, Lithuania, Luxembourg, Malta, Netherlands, Poland, Portugal, Romania, Slovakia, Slovenia, Spain, Turkey 15,50

*Amounts settled by Swedish Council for Higher Education.

Payment of grant

The grant is paid as a lump sum in two instalments: in the first payment you will receive 70% of the planned grant (which is based on the number of days you will be away). The remaining 30% will be paid when you have returned home and submitted a Traineeship Certificate. At that time, the final total amount will also be adjusted according to any changes made to the duration of the traineeship.

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Instructions for application

Find an eligible placement

You must find a placement yourself in accordance with the criteria below. Please feel free to ask your department if they have received any placement ads from companies/organisations or if they have any advice on where to look. You can also take a look at the ads submitted to Stockholm University and the ads submitted to the Swedish Council for Higher Education here.

Eligible countries

The 28 EU countries including Oversea Countries and Territories (OCT), the EEA countries Iceland, Liechtenstein and Norway, as well as Turkey and Macedonia (FYROM).

Eligible placement hosts

Companies and organisations involved in economic activities in the public or private sectors. Foreign universities are eligible placement hosts, but it must be clear that the visit concerns traineeship, not studies. It is also possible to go on traineeship at embassies, consulates and other diplomatic representations (including Swedish ones) within the EU, as well as at the offices of political parties at the European Parliament.

Non-eligible placement hosts

EU institutions and other EU bodies and organisations dealing with EU programmes, such as national Erasmus+ offices (in order to avoid conflicts of interest and/or double funding). However, the offices of political parties at the European Parliament do not count as part of the European Parliament and are thus eligible hosts.

Establishing a Learning Agreement for Traineeship

Once you have found and been offered a placement that meets the criteria, contact your department for an assessment of the placement. If the department believes that they can approve the conditions of the placement and its relevance to your studies, all three parties (you, the department and the receiving organisation) should draw up a traineeship plan by filling out and signing the document Learning Agreement for Traineeship (see the appendix at the bottom of the page).

Your signed Learning Agreement for Traineeship should then be submitted to the Erasmus grant administrator, Studenthuset, 3rd floor. You can also send it by e-mail to erasmusutbyte@su.se.

NB! Your Learning Agreement for Traineeship must be submitted at least six weeks before the start of the placement. You will be notified about whether or not you can proceed with your application within approximately three working weeks. If you receive a positive answer you will be informed about the next step. The final step includes filling out an online form and signing a Grant Agreement. This must be done before starting your traineeship, so it is important that you meet the deadline. Learning agreements submitted too late will only be processed if time permits.

Due to vacation, processing times may be slightly longer during the summer months and around Christmas. Therefore, start even earlier if you are going to apply for an Erasmus grant for a placement starting in August/September or January/February.

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