There are several ways to share movies for teaching created in, for example, Zoom, PowerPoint, Quicktime or any other tool. One of the first tings you need to consider is whether the material should be openly available or if you want only your students to have access to it.

Openly available material

The University's database SUOER (Stockholm University Open Educational Resources) is for publishing, archiving and disseminating materials openly and permanently. Everything published here becomes openly available with a CC (creative commons) license linked to the person that is registered as "author".

More information on copyright  (in Swedish)

The material is indexed in Google and other search engines and is classified as educational material. What is published can be downloaded to your own computer and "streamed" in the browser via the database. The server capacity is high and it can handle many simultaneous users and large files. When uploading the film, there are different licenses to choose from that control how the material is distributed. There is a non-commercial license and one that verifies that the distribution is done with the same share-ware license to choose from, in addition to the standard CC BY license. All of these licenses check that no one can distribute the material without referring to the original and the author.

Lectures are often of a slightly different nature and are not always suitable for saving with permanent archiving for various reasons, so the database SUOER is not optimal for everyone.

Go to Stockholm University Open Educational Resources


Material only for students of the course

If you have material that you do not want to be publicly available, you can use one of the following methods:

Record and save in Athena

Our recommendation is to record zoom meetings primarily via Zoom outside Athena. It is possible to record via Zoom in Athena, but the film will then end up in your private file space in Athena, which is currently only 1 GB.

Video guide: How to record video via Zoom and upload it in Athena (Guide in Swedish)

Share your movie through the storage service Box

We would like to draw your attention to the fact that in normal cases Athena should be used to communicate and interact with students in the course. The following video guide shows you how to quickly upload your movie (or other material) to the university's storage service Box and creates a link (URL) that you can send to students via email. Students can then access the content directly through their browser, without having to log in. They can also download the movie to their own computer.

NOTE: It is important to note that you are not allowed to upload any sensitive personal information in this way as this content is public on the internet (for those who have access to the URL).

The link stops working when you delete the file from the folder in Box. Some of the drawbacks here are that it can be good to give students instructions on how to handle any downloaded file, and that it may depend on the size of the file how easy it is to handle. The advantage of this solution is that the system is provided by the university and all teachers have their own Box account.

Video guide on how to share files to students via Box (Guide in Swedish)

University Storage Service Box

File in SUOER but unpublished

Upload the file to SUOER but without publishing it. Items that are uploaded can be shared with a "private link" that provides roughly the same features as if it was published, but only those who have the link can see the content. The advantage of this is that Stockholm University is responsible for server space and there is a team at Stockholm University Library who are administrators of the tool.

If you are interested in this solution, please contact: Sofie Wennström, librarian at Stockholm University Library.

Create a YouTube channel for the department

Create a YouTube channel for the department where you can upload your files as "unlisted", that is, they exist in YouTube with all its features (such as native subtitles in English), but without indexing them in search engines.

The advantage of this method is that many students recognize the interface and there is huge server capacity. The disadvantage is that storage is not controlled by the university and is not secure. It is therefore important to be careful and delete material when it has been used, and that teachers think through what material and information they share about people in the film.

Record in Zoom and share

Share and record in Zoom. By pressing record when you make a Zoom presentation, either in front of the audience (students) or only yourself, you can save your presentation either in the cloud or on your local computer.

Instructional film for recording in Zoom and share