Internal
On this page you will find information relevant to all employees and students at the department of Materials and Environmental Chemistry.
When you find the heading you are looking for, please use the arrow on the right side to expand the section of interest.
Emergency contacts and crisis management
In case of emergency
SU security: 08-16 42 00 (24-hours)
Extra number 15 42 00
Poison information
Phone: 08-33 12 31
For MMK crisis management, please click here for all details
For SU central crisis management, please click here for details
Laboratory and chemical safety
For questions related to laboratory and chemical saftety, please contact MMKs lab safety manager Ulrike Schimpf.
E-mail: ulrike.schimpf@mmk.su.se
Room: A319 (analytical chemistry cooridor)
All details are listed on the Laboratory Safety and Work Environment web page
Employee info
You can find all informtion related to you as an employee below.
Register a guest or new employee in the Control Panel
Please register your guest two weeks prior to the person's arrival.
Log on to the Control Panel to register your new guest and or employee, you will need to be at SU to do this.
Username
Same as your university e-mail
Password
Your chosen password (independent of SUKAT), press recover password the first time you want to login.
Please note!
Only eligible people will have possibility to login.
Instructions
1. When you have logged in, in the top menu there is an icon called "Guests", click on it.
2. In the top left corner, choose "Create New"
3. Fill in the form, if there is an asterisk (*) behind, that is mandatory information you will have to fill in. Offices with shared phones are listed in the right panel.
4. Please use the field "Other information" for additional/important/"good-to-know" information.
5. Click on the "save & send"-button.
Getting started in MMK
1. Keys and Access Card
(applies to everyone)
These are pre-ordered by your supervisor in cooperation with the administration.
The keys can be picked up in the Service center
2. SUKAT account
(University log in account, applies to everyone)
The account is pre-ordered by your supervisor in cooperation with the administration. Please see local system administrator in order to retreive your account details.
3. Safety folder
(applies to everyone)
The safety folder will be placed in your mailbox or handed to your supervisor. It contains vital information about the safety and work environment at MMK. This folder must be read and the quizes need to be answered. Your supervisor will correct them. Only when you have passed, are you allowed to enter the labs.
Work environment and laboratory safety rules at MMK 2022 (1393 Kb)
4. Mailbox
(only applies to visitors staying longer than 6 months)
Your mailbox is located on the A3 or C4, depending on where you have your office and sorted by division.
5. Staff handbook
You and your workplace, SU staff handbook
6. Set up your SU profile page
All employees at the University have their own profile on the university's website. Each profile page contains basic information from the staff directory SUKAT, and users can add their own profile image, text, and publication list from DiVA, as well as links and files. The content on the profile page should be related to the user's position at Stockholm University.
This page is your presentation and biography when presenting research at the department, please keep it updated!
Profile page
All employees at the University have their own profile on the university's website. Each profile page contains basic information from the staff directory SUKAT, and users can add their own profile image, text, and publication list from DiVA, as well as links and files. The content on the profile page should be related to the user's position at Stockholm University.
This page is your presentation and biography when presenting research at the department, please keep it updated!
Local IT services
Depending on the type of assistance you need there are different people to contact.
Name |
Room |
Type of assistance |
Erik Attoff | C534 | Computer hardware and software |
Baltzar Stevensson | C532 | Website, log in, SUKAT |
University Login Account (SUKAT)
You need a username and password in order to log on to the internet, your computer and other web facilities. If you are missing your account login details please contact Baltzar.
Central IT, helpdesk
You can access IT-support through Serviceportalen
Research applications from non-tenured researchers at MMK
Secondary Employment
Register your Secondary employment in Primula, and/or that you have taken part of the regulations every year. As a teacher, you shell certify that you have taken part of the regulations of Stockholm University concerning secondary employment and continuously report secondary employment at your own initiative.
Book a Room or Facility in TimeEdit
Seminar rooms, Meeting rooms, Computer room or Silent room can all be booked
C513 FLEXIROOM Seminar/Meeting/Computer Room
This facility has
- 22 seats
- 8 computers
- a projector (no screen)
- 2 whiteboards
- Suitable for meetings, conferences, lectures, exams etc.
PLEASE NOTE: As the room is carpeted floor NO FOOD OR DRINKS (except water) is allowed.
C516 (North & South) Seminar Room(s)
Both C516 North and South have 18 seats and can be used as one big room or two seperate.
Room is equpied with projector and a whiteboard
Suitable for seminars, lectures and exams.
C545 Meeting Room
This facility has
- 15 seats
- projector
- TV screen
- whiteboard
Suitiable for meetings and smaller conferences.
Keys and access
Keys to these rooms can be picked up from office C406.
Rooms are booked through TimeEdit (use university account to log in)
Manual?
Holidays
- Vacation plans no later than 15 April, apply in Primula
- Take at least 4 weeks of vacation during the summer (1 June – 31 August).
- If you do not apply for at least four weeks summer vacation before 15 April, you will assigned vacation 8 July to 31 July.
- You may save up to 30 day of vacation, days exceeding 30 saved days, you will need to use this year. If you do not use them yourself, you will be assigned holidays in December.
Leaving MMK
Things to think of before leaving the department
- Please return the (physical) safety folder.
- Please leave eventual keys and your access card.
- Please fill in and follow the instructions in the Assurance document “Leaving MMK“.
Work environment and laboratory safety rules at MMK 2022 (1393 Kb)
If you are leaving Sweden
Inform the Tax Authorities (Skatteverket) that you are leaving the country.
Social Activities at the department
Barbecues, parties and sports teams.
Sports and recreational facilities
A variety of resources are available for staff, visiting researchers and PhD students wishing to engage in sports and recreational facilities. Please refer to the staff handbook for more information.
Policy regarding enrollment of different student categories into internship and research projects
Every year we welcome exchange students and free-movers to do internships at MMK. By clicking the link you will find the MMK policy regarding enrollment to into courses and insurance requirements. If you have any questions or feel unsure on how to proceed, please contact the Chemistry Section & Student Affairs Office for guidance. You will reach them on chemistry@su.se.
Policy regarding enrollment of different student categories into internship and research projects
Work Environment
Most information applied on a departmental level is found in the safety folder, this includes laboratory work. Please revirew below paragraphs carefully.
Discrimination and Harassment Act
Stockholm University is to be characterised by its excellent environment for work and study. All employees and students shall be treated equally and with respect.
Plan of action in case of harassment (for example sexual harassment) at the Department of Materials (239 Kb)
Please refer to the Harassment and victimisation guidelines published by SU centrally
Equality plan
Honesty, Respect and Equality
At MMK we shall meet each other in a respectful and considerate manner, based on equality. Also when we encounter problems, we shall together strive to find constructive solutions.
At MMK we will strive to:
- Maintain an open climate in which equality issues, sex-linked values, and the norms at the department can be discussed and challenged.
- Equal pay for equal work.
- Equal gender representation in preparatory and decision-making bodies and in nominating committees.
- Improve equality in formal and informal positions of power.
- Make it easier for both male and female employees to combine work and parenthood by establishing procedures and an infrastructure at MMK to support projects with members who are on maternity/paternity leave for longer periods of time.
Work group for work environment and equal treatment at MMK
Consists of 21 members from all sections.
Present Members in 2021: 8 women and 13 men.
The present group had seven meetings in 2021.
Finance, economy, procurement
Remeber to always use reference 432 (department number) + your name´!
Deliveries
Delivery address for large parcels
Department of Materials and Environmental Chemistry
Stockholm University
Person's name
Frescativägen 8
SE 114 18 Stockholm
Sweden
Invoices
Stockholm University wishes to streamline the invoice management process by exchanging incoming invoices in electronic format.
In order to comply with this, please read the information carefully.
Invoices, payments and e-commerce (SU central web)
Invoices from Sweden
Stockholms universitet
C8201
190 87 Rosersberg
Reference: 432 Name Nameson (Your name)
Billing address for invoices from outside of Sweden:
Dep. of Materials and Environmental Chemistry
Svante Arrhenius väg 16C
106 91 Stockholm
Sweden
Reference: 432 Name Nameson (Your name)
Procurement
All purchases at MMK must follow the guidelines for procurement at Stockholm University. The University's Environmental Policy applies to all procurement.
If you have questions, please talk to :
- MMK procurement coordinator, Baltzar Stevensson
- Lab instruments and inventory, Mattias Edén
- E-commerce, Åsa Andersson
- Chemicals, Laboratory Safety Coordinator and KLARA Administrator at MMK
For more information please refer to the SU website on procurement
Expenses
Depending on the type of expense, different routines apply. Please refer to article for more information.
Information and communication
More information about communication and outreach at the department.
MMK comms
Website, support in contact with central comms office, some events support.
Production tools and templates
Useful tool to make posters, flyers, broschures, e-mails and event accoring to SU standard. Requires university account to login.
Production tools (broschures, posters, e-mails and events)
To create documents using SU and MMK template, please download templates from mediabank. Requires university account to login.
Department forms
You will find local (department) forms below for easy access.
Contract Templates for External Agreements
Have to have run thorough with someone who know which are relevant
20160423 Non-disclosure agreement (259 Kb)
Short Manual for the Chemistry Section: A summary of who should sign an agreement (211 Kb)
Commissioned Activities – general conditions (261 Kb)
Non-disclosure agreement (107 Kb)
Procurement
Invitation to tender (95 Kb)
Contact
- Visiting address
Room C406
Svante Arrhenius väg 16 C
- Responsible for
Project economist (Physical Chemistry), travel expense claims
and expenses, customer invoices, SU-butiken customer number, facilities.
Economist
- Responsible for
Supplier invoices
- Visiting address
Rum C408
Svante Arrhenius väg 16 C
- Responsible for
Human Resources. Personnel administration, recruitment,
employment, vacation application, scholarship, reimbursement for wellness activities, information for new employees, travel expense claims.
- Visiting address
Room C 532
Svante Arrhenius väg 16 C
- Responsible for
Website, SUKAT, direct procurement.
- Visiting address
Arrhenius laboratory, room M345
Svante Arrhenius väg 16 A-D
- Here you will find:
Student administrator
International coordinator
Study advisor
Director of studies
- Office hours
Monday, Tuesday and Wednesday 09.00-11.30 and 12.30-15.00
- Phone hours
Monday and Wednesday 10.00-11.30 and 12.30-15.00
- Visiting address
Room C543
Svante Arrhenius väg 16 C
- Responsible for
Caretaker, parcels and post, guest room bookings, safety folder, cards and keys.
Finance assistant, administrator
- Responsible for
Project economist (Material Chemistry)
Human Resources Officer
Human Resources. Personnel administration, recruitment, employment, vacation application, scholarship, reimbursement for wellness activities, information for new employees, travel expense claims.
- Responsible for
Computer, printers
- Visiting address
Room C 410
Svante Arrhenius väg 16 C
- Responsible for
Ladok (postgraduate studies), accommodation and travel bookings (guests), diaries recording and telephone. Back-up SUKAT, cards and keys.
Economist
Project economist (Inorganic and Structural Chemistry).
Professor
- Visiting address
Room C 526
Svante Arrhenius väg 16 C
- Responsible for
Procurement
- Visiting address
Room C 410
Svante Arrhenius väg 16 C
- Responsible for
Project economist (Analytical Chemistry), customer invoices,
e-commerce, SU-butiken customer number. Back-up LADOK postgraduate education and supplier invoices.
Last updated: January 11, 2024
Source: MMK