Budget and general financial questions:

Sara Engström, Albert de Haan

Computer issues

Sergej Karetnikov

Financial follow up, projects:

Albert de Haan

Invoices, vendors and customers (accts payable, accts receivable, customer numbers):

Susanne Ericsson

Phones

Sergej Karetnikov

Purchasing:

Henriette Valsö

Reimbursements

• for expenses (MISU employees) - Primula (originals to Susanne Ericsson)
• for representation and guests (IMI and MISU) - Primula (originals to Henriette Valsö)
• for prescription costs - Originals to Marianne Lagerklint
• for travel expenses - Primula (originals to Susanne Ericsson)
• for wellness benefits - Primula (originals to Marianne Lagerklint)

Seminar bookings

Marianne Lagerklint

Travel/hotel reservations/arrangements:

Henriette Valsö

Wages/time reports for hourly employees, remunerations for opponents:

Marianne Lagerklint

Click here for the Wellness benefit guide.

E-invoices

Stockholm University only accepts electronic invoices.

If the supplier has questions, please direct them to SU's webpage for suppliers or ask them to contact fakturaservice@su.se
 

Orders from Sweden

Postal (mailing) address:

Meteorologiska institutionen
Stockholms Universitet
106 91 Stockholm

Delivery address:
If a package is delivered directly to MISU with any other company than the Swedish postal service.

Meteorologiska institutionen
Svante Arrhenius väg 16C
Stockholms Universitet
106 91 Stockholm

Invoice/billing address - please see SU's webpage for suppliers

Orders from abroad

Postal (mailing) address:

Department of Meteorology
Stockholm University
SE-106 91 Stockholm
Sweden

Delivery address:
If a package is delivered directly to MISU with any other company than the Swedish postal service.

Department of Meteorology
Svante Arrhenius väg 16C
Stockholm University
SE-106 91 Stockholm
Sweden

Invoice/billing address - please see SU's webpage for suppliers

MISU's VAT (organisationsnummer)

MISU shares VAT/organisationsnummer with the rest of SU. When placing an order at a Swedish company, enter 2021003062. When placing an order at a foreign company, enter SE202100306201.

Support

If you have any questions regarding how to place orders, please contact the MISU Financial administrator.

Meeting rooms

You can book the meeting rooms C502A (Kuling) and C502B (Storm) yourself in TimeEdit. You need to specify the following information:

• Room
• Date
• Time (from, to)
• Name of the person the room will be booked for
• Reason (meeting, seminar etc.)

Lecture halls

Lecture halls are booked by the student office. You can request a booking by including the same information as for the meeting room bookings in an email to studentexp@misu.su.se.

Booking rules

• You can book meeting rooms for one semester at a time. Reservation of the next semester opens when the administration is done with the reservation of rooms for e.g. seminars.
• Bookings must be at least 15 minutes long, and no longer than 12 hours.
• There are no restrictions on the time of day for bookings or the number of individual reservations.
• Scheduling of teaching (undergraduate and graduate) are still made by the student office.
• Department teaching will always be prioritized. Should the meeting rooms be needed for this, any meeting might be moved to another room.

Additional information

• Online bookings can be edited by the individual who made the booking, as well as by the student office.
• "Booked by" and "Purpose" is mandatory information for the booking. "Reservation Comment" is optional.
• The information under "Booked by", "Purpose" and "Reservation Comment" will be visible in the schedule.

Seminar times at MISU

There are two regular seminar times at MISU every week:

• Tuesdays at 11.15-12.15 (Researchers and guests)
• Thursdays at 14.15-15.15 (PhD students)

The seminars are usually held in room C609 (Rossbysalen). Upcoming seminars are listed in the calendar.

Booking a seminar

To book a seminar, either for yourself or for a guest, please send an email to Marianne Lagerklint with the following information:

• Date
• Name of presenter
• Affiliation
• Type of seminar (IMI, guest, research, review etc)
• Title of seminar
• Abstract (if any)
• Zoom link (during the Corona pandemic)

Seminar guidelines

• PhD and staff seminars should consist of 30 minutes of presentation, followed by 10 minutes of discussion. The first 2 minutes of the discussion, the audience are asked to discuss relevant potential questions with their neighbors in the the room.
• Guest seminars should consist of a 45-minute presentation followed by 15 minutes of question time.
• The guests can choose between a smaller group seminar organized by the host/research group or a broader seminar for the entire department. In the latter case the guest should be informed that the audience is diverse and an extended introduction is suggested (~20 min).

Here you find information on how to book work-related trips, how to submit an invoice upon return, and a few notes regarding travel insurance and how to apply for monetary support as a PhD student.

Checklist Official travels

Here is a short list of things to consider before and after making a trip:

• You need to use Egencia to book your train, boat or flight. Please, see more information below.
• Accommodation is usally suggested by the conference/course/host. If not, please have a look at our Green Hotels. Make sure to save all receipts.
• Before leaving, you need to fill out a Travel Notice (Reseanmälan) and send to registrator@misu.su.se together with a copy of your Letter of Invitation (Letter of Invitation, i.e. from university, organization, conference or other, that you will attend in your position as employee at Stockholm University). The form Travel Notice / Reseanmälan can be retrieved from the X-server.
• During travel, make sure to save all tickets/receipts from public transportation/taxi. However, please consider our environmental policy before taking a taxi.
• On return, please fill out the travel invoice in Primula as soon as possible. More information can be found below.

Have a nice trip!

Booking

You have to book all work-related travels through the travel agent Egencia. They provide a self booking system and can also be contacted for personal service.

Travel invoice

Invoices are created and sent online through Primula. Quick reference guides in Swedish are available in Primula under "External links": "lathund inrikes reseräkning" for travel within Sweden and "lathund utrikes reseräkning" for travel abroad. Print, sign the invoice and any appendices and give them to the Financial administrator, along with all receipts and tickets you got during your trip.

You are insured by the government when you travel is work-related.

The conditions for the insurance can be found at:

• Swedish: Försäkring vid resor

Travelling with EU, it is recommended that you bring the European health insurance card ("Europeiska sjukförsäkringskortet"), which can be ordered from The Swedish Social Insurance Agency ("Försäkringskassan").

When being treated abroad, you pay the treatment yourself and get the compensation upon return, if applicable. Make sure you save the receipts.

Here we provide a few other ways of locating environmental friendly "green" hotels.

Search for green hotels

allstays.com/green-hotels

greenhotelreviews.com (USA)

Green hotel chain

Kimpton Hotels (USA)

For any additional information or questions, please contact any member of the environmental working group at MISU.

All MISU PhD students can apply for monetary support of 15,000 SEK during your studies. The application must be submitted in advance of the trip and is approved by the Head of the department. The application is submitted to the financial administrator and should include a motivation, information about the travel (e.g., dates), a detailed budget, and your signature.

If you are a member of the Bert Bolin Centre for Climate Research and the Climate Research School (CRS), you can also apply for financial support for courses and conferences.

Batteries  

MISU Room C617

Board/Corrugated board

MISU Room C617

Books

Arrhenius laboratory, 2nd floor, outside SU Shop

CD's

Recycling center, Arrhenius laboratory, 2nd floor combustable waste

Electronics

Recycling center, Arrhenius laboratory, 2nd floor combustable waste

Filament bulbs / fluorescent lamps    

MISU Room C617

Glass    

MISU kitchen or recycling center, Arrhenius laboratory, 2nd floor

Plastic (Hard and soft)    

MISU kitchen and C617

Hazardous waste    

Köl building, 2nd flor, room M212b (check for opening hours)

Metal    

MISU kitchen or recycling center, Arrhenius laboratory, 2nd floor

Paper    

MISU Room C617

Paper packing    

MISU kitchen or recycling center, Arrhenius laboratory, 2nd floor

Polystyrene    

Recycling center, Arrhenius laboratory, 2nd floor combustable waste

Radioactive waste    

Köl building, 2nd flor, room M212b (check for opening hours)

Wood    

Recycling center, Arrhenius laboratory, 2nd floor combustable waste