Internal

This web page is a complement to Stockholm University's employee website for employees at the Department of Sociology, including the Stockholm University Demography Unit.

Please visit the university's website for staff regularly to keep track of information about the university that may be relevant to know.

Staff

Service and news for staff offered by the University Administration

 

Stockholm University has a handbook for international researchers which contains information about life in Sweden, as well as information about insurance and medical care, working life at Stockholm University, accomodation in Stockholm and research funding.

Hej - Handbook for international researchers

Relocation

All you need to know about moving to Sweden and working at Stockholm University.

Relocation

Stockholm Dual Career Network

For partners to international researchers at the universities in Stockholm.

Stockholm Dual Career Network

 

For all employees

Here you can find information about terms of employment, benefits, travel and travel expences, illness, holidays etc.

Please note that many of the formal documents regarding your employment are in Swedish only. Contact Thomas Nordgren, Head of Administration, if you have questions or need support in employee matters.

The group stands in solidarity with anti-racism goals and principles, and is inspired to change the status quo.

The group aims to improve how we teach, research, recruit, and organize department life in ways that can promote a better understanding of the structures of racism, its causes, consequence and its impacts on individuals and social relations. 

Since autumn term 2020, we are organizing activities like workshops and seminars. Students and staff members at the department are most welcome to join us, please e-mail one of the co-organisers: Vanessa Barker, Serena Coppolino Perfumi, Anna Lund, Daniel Ritter.

Contact persons: IT(a)sociology.su.seSæmundur Grettisson and Snorri Karlsson.

You can book both B800 and B900 through the Outlook-calendar, instructions in the pdf:s below: 

How to book a meeting room in Outlook (307 Kb)

How to Browse the Room Booking Calendars in Outlook (38 Kb)

 

 

Please contact  Anna Borén for booking of other premises at Stockholm University.

We have an internal department calendar that you can access through Outlook. You can only view it through Outlook. The purpose with the department calendar is to avoid scheduling conflicts when planning for internal events like departmental days, introduction for new employees etc. Please post information about, for example, workshops that you plan there – to get access to posting in the calendar please e-mail it(a)sociology.su.se or contact Sæmundur Grettisson.

Below you can find an instruction on how to add the calendar to outlook:

How to add events in the department calendar

Go to the calendar in outlook and right click on “my calendars”. Then choose “from the address book”

Instruction for adding events -step two

 

Crisis and emergency plan for the Department of Sociology (130 Kb)

Kris och beredskapsplan för Sociologiska institutionen (206 Kb)

The Department's address for emergency calls: Universitetsvägen 10 B, plan 8 or 9. 

In case of fire, the collection point is indicated on the evacuation plans located outside the lifts.

Fire protection officer: Thomas Nordgren

Fire protection controller: Sæmundur Grettisson,

Escape leaders floor 9: Peter Åkerbäck, Anna-Carin Haag

Escape leaders floor 8: Helen Eriksson, Gunnar Andersson.
 

Contact persons: Thomas Nordgren and Min Za Sandin.

Bankgiro: 5050-0206
VAT number: SE202100306201
Organization number: 202100-3062

Foreign invoices: Foreign supplier invoices must be sent to the Department's postal address, Department of Sociology, Stockholm University, S-106 91 Stockholm, Sweden.

The Department of Sociology has a working group on environmental issues. The group works, among other things, to disseminate information on environmental issues and waste management at the department, and also provides support for environmental action plans.

The group consists of:

Min Za Sandin
Sæmundur Grettisson
Hernan Mondani
Erik Carlsson

Please contact any of them if you have any questions! The head of department, Michael Gähler, has the ultimate responsibility for environmental issues.

Read our recycle guide here for the department

Read more here on how to report environmental incidents!

Contact person: Min Za Sandin.

Expenses are made in the HR system Primula. Original receipt and background are submitted to Min Za Sandin. 

Contact: IT(a)sociology.su.se. Sæmundur Grettisson and Snorri Karlsson.

Phone: 08-163402 (Available during office hours)

If Sæmundur nor Snorri is here – please contact Håkan Slättman (telephone: 08-16 29 53) at the Department of Statistics, floor 7 in our building, if you need urgent IT help. 

SUKAT responsible: Sæmundur Grettisson

Useful IT information

IT support systems
Eduroam – International academic WiFi
NextCloud – SU:s cloud computing file system for researchers
Box – Another cloud computing file system
SU-acccount management, to change your password etc 
Order a new university card (for printing and library access)
Using the Printomat printers
Printing from a private computer (Windows 10) 
Printing from a private computer (Mac OSX) 
Stockholm University's central IT helpdesk – Serviceportalen

 

E-mail web access
E-mail support and instructions for mobile phones and tablets 

E-mail-lists

All department employees: alla(a)sociology.su.se
All doctoral students: doktorandlistan(a)sociology.su.se
Invitations to the SUDA colloquium: sudak(a)sociology.su.se

Your personal website - profile page

Each employee at Stockholm University has their own personal webpage. You can edit your website yourself – here you will find instructions on how to edit it. 
 

 

 

Contact person: Veronica Pyke Erston

You are entitled to receive reimbursement for medication that, in accordance with the law, is subject to a patient’s cost ceiling within a one-year limit for medical care and medicine under the health service. Make sure you get a receipt (receptspecifikation) at the pharmacy and send the original receipt within six months to the payroll officer (Veronica Pyke Erston) at the Human Resources Office. The pharmacy registers the purchase on your “högkostnadskort”. The compensation is subject to tax.

Note that the university does not cover the cost of medication or medical treatment while you are on holiday abroad.

More information on medical expenses

Contact person: Thomas Nordgren.

Nofitication of illness and care of sick children should be sent to Thomas Nordgrenthomas.nordgren@sociology.su.se, and registered in the HR system Primula. 

Read more here

Vacation requests are made via HR system Primula.

Requests of leave of absence and parental leave are also made in HR system Primula.

Contact person: Sæmundur Grettisson, purchasing manager. 

We have a folder on Box where teachers at the departments can access the below listed documents. 

In order to access the folder and the documents, you need to log in to your Box-account here – please use Firefox while doing this since Chrome can cause problems.

Should you encounter any difficulties logging in or accessing these documents, please contact IT(a)sociology.su.se. Sæmundur Grettisson and Snorri Karlsson.

Handlingsplan för arbetsmiljö 2021 (22 Kb) Contact persons: Saemundur Grettisson and Snorri Karlsson.

Use the web portal https://mintelefon.su.se/ to disconnect your telephone when you are not working, to activate and listen to voice mail etc. You can also disconnect your phone by following this instruction.

Please remember to:

  1. Disconnect your telephone before turning off your phone. If you turn off your phone without disconnecting the extension, callers will get a ”line busy” signal when calling (upptagetton). You can disconnect your telephone easily online here!
  2. Activate your voice mail. Activating voice mail increases accessibility, and if someone tries to reach you by phone you will also get an e-mail indicating that you have new voice mail messages. You can activate your voicemail on this website. 
  3. Read and follow the guidelines for telephony that contain recommendations for your phone usage, find them in English here!

Contact person: Sæmundur Grettisson, purchasing manager. 

Contact person: Min Za Sandin.

All travels are to be made through our travel agency Egencia. Certain exceptions can be made but please contact Min Za Sandin before making travel arrangement without Egencia!

Contact person: Thomas Nordgren.

As an employee at the University you are entitled to 1 hour/week of preventive health – during the spring term of 2021 this is doubled to 2 hours/week. Employees also have the right to compensation for sports activities with a receipt of 2500 SEK per year if you are employed during a full year. Please register your receipt in Primula to be reimbursed. More information here!

The Department's Work Environment Ombudsman / Protection Ombudsman is saemundur.grettisson(a)sociology.su.se. The Work Environment Ombudsman is the representative of the department's employees in occupational health and safety matters towards the employer. If you have any comments on the physical or psychosocial work environment, or need support or advice in the field of health and safety issues, please contact the ombudsman.

Work Environment and Gender Equality Group

The working environment and gender equality group includes the following persons:

  • Sæmundur Grettisson (Security Officer)
  • Michael Gähler (Head of Department)
  • Anna-Carin Haag (Assistant Director of Studies, first and second level and PhD level)
  • Daniel Ritter (Equal Opportunities Ombudsman)
  • Johanna Finnström (Phd Student)
  • Ely Strömberg (student)
  • Ben Wilson (Researcher)

The working group shall monitor gender equality and equality at the institution and, if necessary, identify shortcomings and propose solutions. Ongoing work includes a continuous review of the gender equality and equality plan. The group prepares the basis for this plan.

The accountable to the work environment and gender equality work at the department is the head of department, michael.gahler(a)sociology.su.se.


Harassment and Discriminatory Behavior

Discriminatory behavior or harassment should be reported immediately to the head of department, michael.gahler(a)sociology.su.se. 

Procedures for the investigation of harassment and discriminatory behaviour of employees 

Personal Security and Threats

If you experience any threat to your personal safety you should always notify the head of department. In case of crime or any other emergency, or if you are working late or in the weekends and feel insecure, you can call the university hotline 08-164200 and then you will be connected to the security personnel. More information can be found on the SU staff pages.


Threatening e-mails and phone calls

If you as an employee receive any threatening emails, phone calls, or similar threats you should always contact the head of department. You can also get help from the Work Environment Ombudsman, saemundur.grettisson(a)sociology.su.se and from the Section for Security and Safety at Stockholm University, phone number 08-16 22 16 or 08-16 10 25, email thomas.harberg(a)su.se.

In case you, as a researcher, are confronted with any threat after appearing in the media (for instance after being interwieved for a newspaper), you also need to inform the press and media department at SU, press(a)su.se who can support you. You should also inform our Communications Officer, leila.zoubir(a)sociology.su.se (for knowledge). 

Work Related Injuries and Incidents

Work related injuries and incidents should always be reported. You can file a report yourself using the reporting system SAMIR or get assistence from your manager or the Work environment ombudsman. 

To get help with healtcare and rehabilitation please contact our healthcare provider Feelgood.


Stress and Rehabilitation

If you suffer from stress related problems or illnesses, you can get help from our health care provider Feelgood.


Ergonomy

The first step for getting help with your work place ergonomy is to contact our healthcare provider Feelgood and book a visit from an ergonomist. If you need help ordering ergonomic products for your office, please contact the Work environment ombudsman, saemundur.grettisson(a)sociology.su.se.

Physical Work Environment

Please contact the Work environment ombudsman, saemundur.grettisson(a)sociology.su.se if you are experiencing problems with the physical work environment, for instance temperature, ventilation and lighting.

You can also file a maintenance request to Akademiska hus. Remember to send a copy of the report to saemundur.grettisson(a)sociology.su.se


Action Plans and Procedures

For previous action plans and procedures, please contact saemundur.grettisson(a)sociology.su.se

Handlingsplan för arbetsmiljö 2021 (22 Kb)

Equality plan 2021-2023 (356 Kb)

Jämställdhets- och jämlikhetsplan 2021-2023 (409 Kb)

Procedures investigation of discrimination, harassment & victimization against students ( (148 Kb)

Handläggningsordning diskriminering, trakasserier etc mot studenter vid Sociologiska institutionen (837 Kb)

Procedures for the investigation of harassment and discriminatory behaviour of employees (92 Kb)

Handläggningsordning vid trakasserier/diskriminering av anställda (108 Kb)

 

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