Invoices, payments and e-commerce
Stockholm University uses Raindance from CGI as e-commerce system (order / subscription and invoice) and the system supports the standards recommended by SFTI.
För information på svenska se sidan om Leverantörsinformation.
Sending invoices to Stockholm University
Stockholm University wishes to streamline the invoice management process by exchanging incoming invoices in electronic format. To start sending e-invoices to Stockholm University, please fill out and submit the form below and send it back to us according to the instructions in the form.
Form electronic invoice to SU (80 Kb)
There are several ways to send us e-invoices. You can choose one of the following ways and enter your details the form. You will receive a confirmation when we are ready to receive your e-invoices.
Please note that invoices via e-mail (PDF) are not accepted.
1. E-invoice via PEPPOL
First and foremost, we want you to send e-invoices via the PEPPOL network.
Stockholm University's electronic address in PEPPOL is 0007:2021003062.
2. E-invoice via VAN operator
If your company already uses a VAN Operator or a business system to send e-invoices, you can use one of these to send e-invoices to Stockholm University.
Information about Stockholm University:
VAN supplier: CGI Sweden
Electronic invoice address
- Party Identity Svefaktura (xml): SE2021003062
- Organization Number: 2021003062
- GLN: 7340108700000
- VAT.no: SE202100306201
3. E-invoice via SU's invoice portal
If you do not have your own system for sending e-invoices, Stockholm University offers a free invoice portal via Kofax where you can create and send e-invoices to us. The portal can be found at www.fakturaportalen.se/en.
Get started with the Invoice portal (1008 Kb)
If there is no order number on the invoice, the department code (three digits, five digits for some units) must be entered in the reference field. Contact the buyer or you can find what referernce number to use in the list of Department codes.
If you have received Stockholm University order number in this format: INyymmdd-x, enter this in the field "Order reference or equivalent".
Only department code or order number may be entered in each field.
If you use SU's invoice portal Kofax, enter the institution / department number in the field “Buyers reference 1” as the picture below. Do not write any letters, only the numbers.
Payments to Stockholm University:
Bankgiro: 5050-0206 (Danske bank)
Bank: Danske Bank, Norrmalmstorg 1, SE-111 46 Stockholm, Sweden
Bank Account: 12810117756
SWIFT / BIC: DABASESX
From April 1, 2019, all suppliers to Stockholm University should send us e-invoices. In June 2018, the government decided to adopt the law on e-invoicing as a result of public procurement (SFS 2018: 1277). The law means that all purchases, regardless of value, that are made through public procurement and that commence after April 1, 2019, including direct procurement, must be invoiced with e-invoice.
Our physical billing address is:
PO Box 50741
SE-202 70 Malmö
E-commerce with Stockholm University
In order to make the purchasing process more efficient with our suppliers we wish to exchange business messages in electronic format via our e-commerce system.
Before Stockholm University starts purchasing electronically with a new supplier or for a new contract, we would request that you book a start-up meeting where we can decide on the technical setup and schedule and how updates will be implemented.
There are several ways to start e-commerce with us. You can choose one of the following ways:
1. E-commerce via integration
You integrate your business system with Stockholm University's e-commerce system CGI Raindance.
2. E-commerce via SU's supplier portal
If you do not have system support for e-commerce, Stockholm University offers a free connection to a supplier portal. In this portal you can create your catalog and receive e-orders from us in a simple way.
3. E-commerce via email
E-mail order / e-mail order response with a price file in Excel format.
Stockholm University complies with the SFTI standard. For more information see sfti.se. When SFTI publishes new standards and formats, Stockholm University shall support these within 6 months from the date of publication.
Last updated: September 28, 2020
Source: Finance Office