General questions

What measures is Stockholm University taking to protect staff and students from being infected?
Information about the university's positions related to the new coronavirus is updated continuously based on the current situation and recommendations from responsible authorities. The latest information can be found here: www.su.se/english/coronavirus
Students and staff are encouraged to follow the authorities’ recommendations on keeping distances, washing their hands frequently and thoroughly, and staying at home if feeling unwell. The university makes it possible to maintain physical distance and ensures, among other things, that not too many people are on the premises at the same time.

Is Stockholm University closed?
Since March the university has switched to other forms of work. Stockholm University plans to return to campus-based teaching step by step from the beginning of the autumn semester, 31 August, in line with the Public Health Agency of Sweden’s current recommendations.
The Public Health Agency of Sweden’s general advice to employers is to ensure that staff and visitors keep their distance, that staff members, if possible, work from home and avoid unnecessary travel. The University follows the Agency’s recommendations which means that any employees who can work from home should do so, after consulting with their supervisor.
Updated information is always available at su.se/corona.

Are the premises on campus open?
As of 18 March, the university’s premises on campus are open only to employees and all study areas are closed. The university's premises will open up step by step during the autumn semester. Changes can occur on the basis of government recommendations and decisions.
For information about the Stockholm University Library's opening hours, please see https://www.su.se/english/library/. The opening hours are continuously revised and adjusted if deemed necessary.

Which areas does Stockholm University advise against travelling to?
Stockholm University advises all staff and students not to travel to countries where the Swedish Ministry of Foreign Affairs’ advices against non-necessary trips. See Krisinformation.se for updated information in English regarding travels.    
 

For students

Admitted students

Information from the Swedish Migration Agency

Information for international students who have applied to Stockholm University through Universityadmissions.se and have been admitted for studies commencing in autumn 2020, can be found here: Q&A on the coronavirus for newly admitted students.
The Q&A is updated regularly with regulations and directives from the Swedish Government, the Swedish Migration Agency and new decisions by the University in relation to Covid-19.

Exchange students should follow the instructions they receive from their international coordinator. 

What applies to my course?
Information are available on each course on the department website, please contact your department if you have questions about what applies to your course. For a complete list of the university’s departments, please see su.se/departments.

For how long will teaching at SU be conducted online?
The University plans to make a partial return to campus-based teaching from 31 August 2020, provided the authorities' recommendations and rules allow for this change. The planning of the autumn semester will be carried out by each department and the plan for each course will be available on the department website no later than 15 July. For a complete list of the university’s departments, please see su.se/departments.

My classes will be taught online, how will this affect my studies?
Distance learning has the same value as on-campus learning which means that the number of credits you will earn during the semester will not be affected if the study form changes from campus- to distance based. If you are a fee paying student the change of study form will not affect the level of the tuition fee. Please note that the situation changes rapidly and that it is possible that the study form changes back to campus based education.

Where can I find information on how to study from home?
You can find information on how to study from home on su.se/lifeonline.

What information is available for exchange students and/or students on Minor Field Studies (MFS)?
Information for students about exchange/MFS can be found by clicking here.

How is suspicion of cheating / attempt to deceive during examination handled during the switch to remote studies?
Any student who is caught cheating or disrupting academic activities may be suspended from lectures and exams for a period of up to six months. Just as during campus studies your department will prepare a report to the President if they suspect a disciplinary offence. The President or the Disciplinary Council decide whether the student is to be subject to any disciplinary measures. Read more here about Plagiarism and Regulations for Disciplinary Matters.

 

Student loan and insurance

What happens to my student loan if my course/education cannot continue as planned remotely?
You will be able to keep your student finance from The Swedish Board of Student Finance (CSN). The Swedish government has made new decisions on what applies to you who have student loans in Sweden. CSN has information on their website which you can access by clicking here.

I am currently studying abroad and the university where I study has shut down. How does this affect my student loan?
You will be able to keep your student finance from CSN if your school closes due to the Corona virus. Information in Swedish can be found on the website of CSN (the Swedish Board of Student Finance).

What does the FAS insurance for fee-paying students cover?
The FAS insurance cover all emergency medical and dental treatment that a student may seek in Sweden. The Insurance does not cover costs related to cancelled conferences, nor costs that may arise due to imposed quarantine. More information about student insurance.
 

Support and information

What tools are there to help me study from home?
You can find recommendations on tools you can use to study online here: How you can study from home.

Can I print somewhere at the University?
Students can use the printers in the Frescati Library during library opening hours.

What happens to my note-taking support?
Note-taking support is given just as before/usual during the period of distance learning. The note-taker will still be compensated for his/her work by the Student Services.
Please check Studying with a disability for more information as well as contact information.

Is there access to resource rooms if I have special needs?
Yes, you can access a resource room in Studenthuset if you already have a recommendation from Special Pedagogical Support. Contact your department.
 

Housing

What happens for those renting university housing during the Spring 2020 with respect to COVID-19?
Stockholm University rents out hundreds of residences to international students and researchers, and questions have come up regarding how the rental agreement applies to, for example, sudden or cancelled travel. We answer the most frequently asked questions here.

 

For employees

Distance learning/Online teaching

Will employees continue to work from home during the autumn semester?
The Public Health Agency of Sweden are advising employers to make sure employees and visitors keep physical distance between each other, that employees keep working from home if possible and that they avoid unnecessary travels. Depending on the nature of your tasks this may affect whether you work from home or at you workplace. Talk to your supervisor for your specific situation. If you are a supervisor and have questions, please contact the Human Resources Office. Information about working remotely can be found here: su.se/lifeonline.

For how long will teaching at SU be conducted online?
The University plans to make a partial return to campus-based teaching from 31 August 2020, provided the authorities' recommendations and rules allow for this change. Detailed planning for the autumn semester will be carried out by departments. A decision will be communicated to students via the department's website as soon as possible, and no later than 15 July. Read more by clicking here.

The Swedish Government announced on 29 May that the Public Health Agency of Sweden's distance learning recommendation will be removed on 15 June. The message is in line with Stockholm University’s President’s decision to return to campus-based teaching in the autumn as much as possible. Parts of the teaching will need to be provided remotely to reduce the spread of infection. Recommendations on physical distancing and the requirement to limit the number of people gathered to a maximum of 50 persons remain. The University continues to follow the recommendations of the Public Health Authority.

Further clarification and decisions regarding Stockholm University will be discussed by the University management team and relevant bodies shortly. Information on the University's position will be updated on an ongoing basis at su.se/coronavirus.

Where can I find support about working from home and information about online teaching?
On su.se/lifeonline you will find support and tools for online teaching and working from home.

Can you bring home office equipment, such as desktops, if you need to work at home for a longer period?
It can be possible if there is equipment you need. Contact your Head of department or manager, who is the one to make this decision.

The learning platform Athena seems to be unreliable, would it be possible to go back to using Mondo?
The performance of our learning platform Athena was slightly shaky for a short while due to the increase in online teaching. Our supplier has increased server capacity and the performance of Athena is now stable. Going back to using the previous learning platform Mondo is not an option, Mondo has not been updated for a long time and there is no guarantee that Mondo will continue to function. Capacity in the Athena learning platform.

Is Zoom safe to use related to security and integrity?
There are a lot of functions in Zoom that you can choose to increase security and functionality for your meetings or lectures. More about Zoom and security.

How much can I change the course for online teaching?
It is the responsibility of the course teacher to find appropriate teaching and examination forms. To the extent that deviations from the syllabus need to be made, for example with regard to new examination forms or alternatives to compulsory elements, these must be decided by the Head of each department. In the first instance, the University's teachers and department heads are asked to find alternative forms of teaching and examination, and secondly, the department may need to decide to postpone certain elements. Questions about courses or examinations should be answered by the teacher responsible for the course or director of studies at the individual department.

What applies to doctoral studies and dissertations?
More information here.

How do I handle the reporting of changes to studies in Ladok?
The Ladok Consortium and CSN have, together and with the support from the SUHF’s expert group for study administration issues, produced a guide for the administrative handling of changes to studies for spring semester 2020. Student Services have completed the guide with instructions specific to Stockholm University. https://confluence.it.su.se/confluence/x/LrKRBw (information in Swedish).
 

Travel and exchanges

Can the university stop my planned work-related trips?
Yes, all business trips must be approved by the nearest manager. Business travels within Sweden can be granted when done in accordance with official advice and recommendations from the Swedish Public Health Agency. Staff that are planning international business trips are advised to follow the guidelines of the Swedish Minsitry of Foreign Affairs, the Swedish Public Health Agency, the universities concerned as well as the relevant airline information. Non-necessary trips to countries where the Swedish Ministry of Foreign Affairs are advising against travel are to be avoided. As from 9 March all business trips must be booked with rebookable or refundable tickets

Can Stockholm University as my employer stop my private trip?
No, the university cannot stop your private journey. The university however advises all staff and students not to travel to countries where the Swedish Ministry of Foreign Affairs’ advices against non-necessary trips. See Krisinformation.se for updated information in English regarding travels. In the case of private journeys, you should follow the law concerning citizen's liability, as stated in the Communicable Diseases Act: https://www.riksdagen.se/sv/dokument-lagar/dokument/svensk-forfattningssamling/smittskyddslag-2004168_sfs-2004-168.

How are international students affected?
Q&A on the coronavirus for newly admitted students
SUHF, The Association of Swedish Higher Education Institutions, has compiled a list with information from the Swedish higher education institutions with regards to their planned study form for the autumn semester 2020. The Student Services at Stockholm University coordinates the information regarding the study form at Stockholm University to be provided to SUHF. Since detailed planning for the autumn semester is carried out by each individual department, it is important that each department informs the Student Services with the latest decision regarding the study form by updating the document provided by SUHF. Read more about this by clicking here.

What happens to international recruitments?
Employees moving from abroad to start as an SU employee:
While there is a ban on many foreigners coming into Sweden, people with EU citizenship and those with permanent residency in Sweden can still enter. Practical problems with traveling can arise and each situation needs to be resolved case by case.
Questions and answers – temporary entry ban to the EU via Sweden
Information regarding the coronavirus (Swedish Migration Agency)
New applications for permanent residency: The Swedish Migration Agency continues to handle applications as they normally do. See their website for information.

 

Housing

What happens for those renting university housing during the Spring 2020 with respect to COVID-19?
Stockholm University rents out hundreds of residences to international students and researchers, and questions have come up regarding how the rental agreement applies to, for example, sudden or cancelled travel. We answer the most frequently asked questions here.

 

Administration and economy

Regarding classrooms examinations during the autumn
There is an information page with questions and answers in regards to classrooms examinations during the autumn. You can find it by clicking here (Swedish).

Are there any new rules concerning sick leave?
Information on sick leave for the coronavirus.

Who's currently registering regular mail?
The central registry of the University is still in service. Physical mail that is sent to Stockholm University’s Blom's house is registered and handled accordingly. Offices and departments must still have routines to file and administer inbound mail, i.e. someone needs to monitor and take care of it.

How should we deal with the disclosure of documents?
Stockholm University’s obligation to disclose documents and monitor e-mails applies as usual. If you experience difficulties in accessing documents from home, please contact IT or the registrar. As usual, the legal function gives support regarding confidentiality assessment.

What applies to me as an invigilator at a cancelled classroom examination?
Due to the fact that several departments have cancelled classroom examinations, the question of salary payment to already booked invigilators has arisen. If there are scheduled work shifts that you, as an employee, have accepted to do, then you have entered into a binding employment contract. The same applies if you have verbally agreed to work at a particular examination shift. This means that you have the right to be compensated even if the shift is cancelled.

What happens if my department has additional costs due to the coronavirus?
Each department is responsible for their own costs, just like when other unforeseen events occur.
 

Booking of premises

What about schedule booking and debiting of central premises for the autumn semester 2020?
Staff members are recommended to plan to conduct combined teaching via the web and teaching on campus during the autumn, as well as cancel rooms that will not be used.

  • Review the scheduling of large student groups: limit the number of students who must stay in a room at the same time by, for example, webcasting lectures, doubling lectures/seminars or using the premises over a larger part of the day.
  • Free cancellation of premises applies under prevailing circumstances. A fee that is normally paid in the event of cancellation (later than 61 days before the booking is due) will not be charged for the time being. Change of premises (for example from auditorium to smaller classroom) in schedule bookings is never associated with any extra fee, the room is charged when the planned activity occur.

What if external groups want to cancel events at the university's premises?
The regular cancellation policy applies.

 

Miscellaneous 

When will the staff gym be opened?
Stockholm University will not be opening the staff gym in the near future since it does not have personnel working there. In regards to the autumn matters are still not decided. In the meantime the university refers to the outdoor gym (located at Bloms paviljong, on the way to the Stora Skuggan restaurant). You can find more information about the staff gym by clicking here.