Practical information for travels

Flights, hotels and trains

Flights hotels and trains should be booked trough AMEX. All employees that are registered in primula and has a SUKAT account can login to AMEX.

Book a taxi

Taxi contracts will be tendered. Until then, air taxis can be booked via personal service at Amex GBT. Other taxi journeys are booked directly with the taxi companies (not Uber, Bolt and similar). Reimbursement for the taxi journey is requested via a receipt in Primula.

Transfer with Uber?

It is not allowed to use the Uber, Bolt or similiar services for business travel. 

Conference fee 

The conference fee often has to be paid online by card. MBW has two Mastercards that may be used for online payments. Contact Cecilia Eklund cecilia.eklund@su.se or Beata Gillving beata.gillving@su.se to arrange the payment.

Accommodation 

In case the conference offers reservation of accommodation, you may use that option. If not, hotels shall be booked via Amex. You will get a voucher and will not have to make any private expenses. If you are a SU employee you will get your personal user profile and can make the reservation online. Contact Cecilia Eklund cecilia.eklund@su.se if you cannot login to your user profile. It is not allowed to book trough Airbnb and similiar services. Only book trough Amex.

If you are not a SU employee Cecilia Eklund will help you to make the booking of your hotel.

Overnight through Airbnb?

It is not allowed to use this type of booking of accommodation.

Documentation of travel

For payment of tickets and accommodation, the MBW Administration will need a copy of the program of the trip, such as conference program, program of study visit or alike. If the travel is done to meet partners for discussions or co-operation; names, titles and organisation of the partners have to be attached to the invoices.

Meals

No meals will be covered by travel expenses, except for those included in the conference or the hotel.

Allowance

If you have increased expenditures during your travel (for example meals) you may get allowance for the days that meals are not included in the program. Allowance is decided upon individually by the supervisor/person responsible for payment of the travel.

Reimbursements 

If you have had any expenses to be reimbursed, please fill in the form found on our internal website. Hand in the form to Beata Gillving at the MBW Administraion. Please note that we need the original receipts and that only expenses verified by receipts can.