FAQ - Application for degree certificates (Bachelor's and Master's)
Here you will find frequently asked question about application for degree certificates.
How do I apply for my degree certificate?
When can I apply?
You can submit an application as soon as you have completed your studies and the final grade of your last course has been registered in the Ladok system.
Do I need to attach a transcript of records?
If you apply online and all your courses appear in the application form, you do not need to attach a transcript of records. Should one or more courses be missing, you have to postpone the application until the final grade has been recorded.
In order to include studies from a country other than Sweden in your degree, you will need to apply for a credit transfer. Please contact either your department or Student Services (firstname.lastname@example.org) for further information.
My name is not correct in Ladok, how do I change it?
If your name has been misspelled in the Ladok system or if you have legally changed your name, you must inform Student Services and prove your identity before or when you apply for the degree certificate. Please send a certified copy of your passport or an extract from the Swedish population register (please see www.skatteverket.se) to the Student Services, Academic Records Unit.
Can I get an English translation of my certificate?
All certificates are issued in both Swedish and English.
The degree certificate also includes a Diploma Supplement in English. The Diploma Supplement provides a standardized description of the nature, level, context, content and status of the studies pursued and successfully completed by the graduate.
How long does it take to get my certificate?
Our aim is to process all applications within two months from the date we have received a complete application. Peak seasons for submissions are June until September and February until March, and it may therefore take a little longer to process.
How will I receive my certificate?
All degree certificates are sent by email to the permanent email address you have registered with the University (in Ladok) - or to the email address that you have stated in your application form.
If I lose my certificate, can I get a replacement?
If you have a degree certificate issued on paper (degrees issued before 1 June 2019) a replacement certificate will not be issued if you have lost or damage your original certificate.
If your degree certificate was issued 2019 or earlier, you may apply for a verified copy from the Stockholm University Archive (email@example.com).
If you have a degree certificate issued 2020 or later, please contact firstname.lastname@example.org.
If you have a digital degree certificate issued after 1 June 2019, you may apply for a verified copy or contact email@example.com for a new file.
How does a prospective employer verify my degree?
Your employer can contact the Academic Records Unit at firstname.lastname@example.org to verify your qualification. This is public information so they do not need to provide any approval from you, but they will need to give your name and date of birth (or Swedish civic registration number). If your digital degree certificate has been issued after 1 June 2019, your employer may also click on the signature or transaction number to access the verification page.
How do the changes of requirements for degree courses affect me?
From the autumn semester 2016, the requirements for each main field of study at Stockholm University will be defined in the local Degree Ordinance. This means that the faculties have specified compulsory courses for a degree in a certain main field of study. All students who start taking courses within their main field of study at Stockholm University after the autumn semester 2016 have to meet these new requirements. For students who have started their studies at another university and are continuing their studies at Stockholm University, it is especially important to check the requirements. For courses within the main field of study, the department decides whether a credit transfer is possible or not.
Note! If you are a student on a Bachelor’s or Master’s programme, required courses will be defined in your Education Plan (Programme Syllabus).
Last updated: November 2, 2022