When you have been accepted by MFS
Congratulations on your successful application to MFS. On this page, you will find practical information on what to do before, during and after your field studies.
Before your MFS
You can upload relevant information and documentation at Stockholm University's MFS portal (use the same login as for your application).
Accept your offer
Accept the scholarship offer made to you by MFS by:
- Signing the MFS contract and uploading it to the MFS portal.
- Registering your bank account at Danske Bank.
The scholarship will be disbursed once you have completed the steps above. Also, remember to notify your supervisor and contact about your decision.
The MFS preparation course by Sida (obligatory)
When you have been granted an MFS scholarship, you must attend a compulsory preparatory course at the Sida Partnership Forum (SPF) in Härnösand. It is mandatory to complete the course to receive the scholarship before the field studies commence. The course is free of charge, and meals and accommodation are included. However, you will have to cover the travel costs to and from the course location.
Only students who have been granted a MFS scholarship can register for the course. Please note that the courses become fully booked quickly, so make your booking as soon as possible to secure your preferred date. More information about the course and location can be found under "Practical information" in the registration system (see the link below).
Upon completion of the course, a participation certificate will be issued which you will upload to the MFS portal.
MFS Pre-Departure Briefing at Student Services
Once you have accepted the scholarship, you will receive an invitation to an MFS Pre-Departure Briefing at Student Services. At the briefing, you will receive information about the scholarship, insurance, and safety.
There will also be practical information on planning before, during and after your MFS studies. You will also get the chance to meet other students who are participating in MFS and listen to MFS alumni.
Confirmation of supervisor and contact in the field
If you have provided preliminary information about your supervisor and/or contact person in the field in your application, upload a new document in the MFS portal complete with name, title, organisation, email address and phone number.
Book your flight
Book a return ticket from your home town to your MFS region as soon as possible (cancellation insurance is recommended).
When the flight is booked, upload a copy of the ticket to the MFS portal. Your insurance certificate will then be issued. Your MFS studies should be at least eight consecutive weeks (56 days) and no more than 26 weeks. This includes date of departure from Sweden until date of departure from your MFS host country.
Stockholm University signs collective student insurance at Kammarkollegiet. It applies to students who are registered in Ladok during their MFS field study. The insurance includes personal injury protection and travel insurance and is free of charge for students. It is up to you to decide whether you need/wish to have an additional insurance.
The insurance is valid two weeks prior and two weeks after your field study. It covers the time spent in the host country and travel to/from country.
To be able to issue your insurance certificate a copy of your flight tickets need to be uploaded in the MFS-portal at least four weeks before departure.
- You have uploaded a copy of your flight ticket to the MFS portal (return ticket).
- You are registered in Ladok during the MFS period.
- You have received an insurance certificate from the MFS officer with the exact dates of the field study.
IN CASE OF EMERGENCY
In case of emergency where you need immediate assistance, such as injuries, accidents, safety issues in the country you are in, contact Falck Global Assistance.
Also contact the following:
- Your supervisor.
- Your contact.
- Your MFS Coordinator via firstname.lastname@example.org
If something happens to you:
- You have to pay for medical care, medicines etc. if needed. Save all receipts for a possibility to be reimbursed.
- Fill in Kammarkollegiet's claim form. You can find this on Kammarkollegiet's website.
- Submit the claim form together with the insurance certificate, original receipts, police report or other related documents to the MFS Coordinator.
- The MFS Coordinator signs the claim form and submits all documents to Kammarkollegiet.
- Kammarkollegiet will then process your claim.
More information about the insurance ‘Student UT’ can be found on Kammarkollegiet's website. We recommend that you get acquainted with the insurance terms before your trip.
You are still a student at Stockholm University during your MFS field study. Therefore, you should be registered on the course your essay is intended to in Ladok throughout your field study period.
To make sure it is registered in Ladok before you leave, contact the programme coordinator or international coordinator at your department. Please do this as soon as possible after you have received your scholarship.
Note that CSN has access to Ladok, as they make sure you are registered as a student. The Kammarkollegiet’s insurance is also linked to the Ladok registration.
Travel and safety
Prepare for the journey by looking at the Swedish Ministry of Foreign Affairs' (Utrikesdepartementet) website and read about the current advice for and status of your MFS country. Stockholm University must ensure that project participants are informed about the Swedish Ministry of Foreign Affairs' travel information before and during the trip and, if necessary, consult with any relevant authority.
Please read ‘UD advises against travel’ carefully. If the travel information of the Swedish Ministry of Foreign Affairs contains a recommendation to stay in a country/area of a country that ‘only necessary journeys should occur to the country/area’, project participants may not stay. If the travel recommendations are changed to unsafe after you have been granted a scholarship, this will be withdrawn. If you are already in the host country, the Swedish Ministry of Foreign Affairs' recommendation is overrules the requirement of continuous field studies of eight consecutive weeks.
If a crisis occurs in the country, you are advised to contact:
- Falck Global Assistance
- The Swedish Embassy in the host country
- Your family and relatives
- Your supervisor, contact, and MFS Coordinator
Before your field study, you need to review your vaccination. Also note that some countries require that you to bring documents proving that you are vaccinated. Contact a vaccination clinic to find out what applies to the country to which you are going to.
The 1177 Care Guide's (Vårdguiden) website contains information about vaccinations you may need. There, you will also find advice regarding you health for different regions, including risk reduction.
Contact Stockholm Student Health Services (Studenthälsan) if you have further questions.
MFS Buddy Programme
To get another contact in the host country, the MFS Buddy Program at Stockholm University helps you connecting to an alumni living in the host country. The idea is that the alumni will help you navigate in the new environment, offer advice and general support. However, please note that the alumnus does not replace the supervisor in Sweden or the contact for the field studies.
Contact Alumni Coordinator at Stockholm University: email@example.com
If you are to conduct your field study outside Europe, you must apply for a visa. Contact the embassy of the country you are going to immediately after you have been offered a scholarship to find out more about the application process.
Some countries require research permits for a field study. In these cases, your contact in the host country should assist you.
MFS students have an obligation to take ethical guidelines for working abroad into account, which are issued by the Government Offices (Regeringskansliet).
During your MFS
Here, you will find information about what to consider/do during your trip.
Upload boarding pass of departure (obligatory)
When you have entered the host country, remember to upload a copy of your boarding pass from the departure to the MFS portal. If you have one stop or more, upload all boarding passes. This is mandatory for all MFS students.
Carefully read the travel information on the Swedish Ministry of Foreign Affairs’ website and keep track of whether the situation changes.
In an emergency
Read more under the 'Insurance' tag above.
As soon as you are granted your scholarship, you are encouraged to inspire others to apply for an MFS scholarship through social media. Follow us on:
Facebook: @suutbyte, @stockholmuniversity.
Instagram: #mfsstockholmuniversity #suutbyte #stockholmuniversity #mfs #minorfieldstudies #minorfieldstudy
Take the opportunity to share your MFS experience by a weeklong Instagram take-over on #suutebyte. If you are interested, contact the MFS Coordinator. This opportunity is also available when you are back in Sweden and want to share photos from your trip.
After your MFS
When you have returned home after your MFS field study, it is important you do the following:
Documents to upload
Boarding pass of journey home (obligatory)
As soon as you are back in Sweden, remember to upload a copy of your boarding pass from your return journey to the MFS portal. If you have one stop or more, upload all boarding passes.
Participation report (obligatory)
You must fill in the participant report from the Swedish Council for Higher Education, to which you get a link at the end of your field study. Take a screenshot that you submitted your participant report and upload it to the MFS portal.
Confirmation of MFS (obligatory)
A Minor Field Studies confirmation form must be signed by your contact in the field at the end of your studies to certify that you have completed your field study during the dates you stated (eight weeks or more). When returning home, a signed document must be uploaded to the MFS portal.
If something happened during your trip
Read more under the 'Insurance' tag above.
Share your MFS experience
When you have returned home, you are expected to participate in activities to inform other students about the possibility of doing MFS. You must carry out at least one of the points below to spread your experiences and results from the field study to other students and the public. You may do this individually or in a group.
Examples on how to inspire to participate in MFS:
- Ask your department if you can share your experiences in at least one class. Notify the MFS Coordinator of what classes, and when and where they are.
- Participate in Student Services information meetings (Ekosalen or in an online webinar).
- Social media (for example an Instagram take-over).
- Record a short two, three-minute videos of your MFS.
- Write a student interview or article for the web.
- Something else that you propose and is approved by the MFS Coordinator.
MFS alumni meet-ups and career workshops
Everyone who has conducted a MFS is invited to join a meet-up and career workshop with other MFS alumni. There, you will have the opportunity to discuss your field study and experiences with other alumni, and go through the next steps on how to fulfil your scholarship.
During a career workshop, you will work with study and career counsellors on issues of international experience, competence and career development. You will also be assisted in clarifying the merits you received during your MFS. You can then use these in your CV or in an interview.
Meet-ups and career workshops are arranged at the end of each semester. Invitations are sent by email.
Essay or degree project
The essay or degree project must be written in English (or the country's official language with a summary in English) and approved by the examiner at Stockholm University. You and your department are responsible for language checking, printing and reproduction of the paper.
Your paper must be uploaded to the MFS portal no later than 12 months after the date of recieving the scholarship. You upload the essay as a PDF file to the MFS portal. The MFS officer is then responsible for publishing your report in the essay portal at mfs.nu.
Sida, Stockholm University and the Swedish Council for higher Education (UHR) have the right to distribute your paper.
If you have any questions regarding the MFS scholarship programme, please contact Student Services' MFS coordinator via firstname.lastname@example.org.
If you have questions concerning the project itself, contact the member of staff responsible for MFS at your department. Usually, this is the exchange coordinator.
Last updated: January 27, 2020
Source: Student Services