Instructions and application

To be eligible for exchange studies via university wide agreements you need to meet all admission requirements.

Admission requirements

All applications are assessed according to the selection criterias described below.

Selection criteria

• Make sure that the university you want to apply to offers courses that are relevant for your studies. Some universities have course restrictions. For example, many universities do not offer courses in law or business for exchange students
• Make sure that you meet all the requirements for the university/universities you are planning to apply for. Some universities have language requirements (ex. French, Spanish, Italian, Portuguese), some universities have strict grade requirements. The requirements are found in the agreement portal. Be sure to only apply to universities where you meet all the requirements.
  Agreement portal
• Only apply for universities that you can consider going to. You can apply for up to 5 universities in one application. You can also apply for less than 5 universities.
• For your first three choices you need to make a preliminary course proposal. The preliminary course proposal needs to be approved by your study counsellor/international coordinator/director of studies at your home department at SU.
  Departmental international coordinators
• If you are applying for exchange within Europe (CIVIS and/or Nordlys) your preliminary course proposal must consist of courses from one department/within one subject.
• It is your home department at SU that decides what courses can be transferred within your programme when you return from your exchange.
• If you want to study courses outside of your programme at SU, your preliminary course proposal must be approved by a degree officer (tillgodo@su.se).

Follow the instructions above to choose university/universities that you wish to apply for.

When you have decided which university/universities you wish to apply for you have to fill out the mandatory document. In the document you need to answer the two questions and fill out your preliminary course proposal. You need to download and use the following document:

Template Personal Letter and Preliminary Course Proposal (164 Kb) docx, 164.1 kB.

How to fill out the document:

• write your name
• write the name of your home department at SU
  answer the two mandatory questions
• fill out your preliminary course proposal for your first the choices. You must select courses equal to one semester of full time-studies. It is your responsibility to find courses that are relevant for you. An international coordinator at Student Services cannot guide you or approve your preliminary course proposal.

The application is done via Mobility Online. Login via the link below and follow the instructions.

Mobility Online

When you have completed the form, press ”send application”. You will receive an email. Follow the instructions in that email and confirm your personal details (mandatory).

To complete your application you need to:

• Confirm your personal details according to the instructions in the email (see above Step 3)
• Press ”Back to general overview” and upload the mandatory document ”Template for personal letter and preliminary course proposal” in word format (see above Step 2)
• When you have uploaded the document, press “click to confirm and submit”
• You will now receive a confirmation email

When the deadline has passed all applications will be processed. This will take approx. 2-4 weeks.

In exceptional cases, you may be contacted with respect to your application.

Notification of results will be sent to the email address in your application in Mobility Online.

You will receive a notification regardless of whether you receive a seat or not. The notification will be sent from studentutbyte@su.se.

If you are offered an exchange seat you will receive an email with instructions on how to accept or decline that seat in Mobility Online.

We do not accept answers via email.

Carefully consider your answer as a declined seat may go to another student.

When you have accepted your offer you don’t need to do anything. You will be contacted by an international officer from Stockholm University for further information about the process. Note that this can take several months.

Practical information about your upcoming exchange studies

You will only receive one offer for an exchange seat. If you decline that offer you will not receive an offer for any of your other choices.

For this reason, carefully think through your answer.

You may apply again in the next application round.

If you are not offered an exchange seat in the first selection round you will receive information about the possibility to apply for remaining places.

This information will be sent to the email address in your application in Mobility Online.