Salary payments
Your salary will be paid out on the 25th of each month, however there are certain exceptions. If the 25th falls on a Saturday, your salary will be paid out on Friday 24th. If the 25th falls on a Sunday, your salary will be paid out on Monday 26th. December’s salary is always paid out before Christmas Eve.
New employees
New employees need to send their tax certificate to the Human Resources Office. If you do not submit your tax certificate, 10 % additional tax will be deducted. You order your tax certificate at the Swedish Tax Agency. You need to review your salary statement each month. It is available in Primula under My pages.
>> To order your tax certificate
Salaries are paid through Danske Bank
All salary payments will be made through Danske Bank to each employee's bank account.
All employees must register their bank account at Danske Bank in order to receive salary payments to their regular bank account. There is a link in HR System Primula to Danske Bank and a BankID or e-ID (e-legitimation) has to be used to make the registration. If you have not yet received access to Primula, you can request the link from your department.
Recording bank details will not automatically make employees’ a Danske Bank client – it has to be done in order to make salary payments directly to the employees’ personal bank account.
If Danske Bank does not receive banking details, the salary will be paid out as a pay order/check instead to the address that is registered in Primula. When recording bank details, it is also appropriate that everyone verifies the address information in Primula.
SINK – special income tax for non-residents
In order for the employer to be able to pay salaries and/or other compensations, there must be a SINK decision. The application is made to the Swedish Tax Agency and is preferably done digitally.
The employer (your department) must apply for taxation according to SINK for all persons living abroad and receives a salary/compensation from Stockholm University, provided that the period of stay in Sweden is shorter than six months.
SINK must be applied for, regardless of whether it is a question of salary, compensations of travel expenses and accommodation or expenses. It is only the Swedish Tax Agency that decides whether SINK can be applied. Please note that the Payroll Section cannot pay any salary/compensation/expenses until the person has received their SINK decision.
The processing time for SINK can take up to 8 weeks before the case is processed by the Swedish Tax Agency. As soon as it comes to your attention that someone from abroad is going to carry out an assignment or has an expense for Stockholm University, an application for SINK must be made. It is important that the application states the length of stay in Sweden and where the work has been carried out.
Keep in mind that SINK decisions only apply to one income year at a time, for the same year compensation has been paid or will be paid.
The following documentation must be received by the Payroll Section in order for payment to be made:
- Application and decision on SINK
- Payment to foreign bank account
- Salary and timesheet form
When the person only has expenses, the following documentation is required:
- Application and decision on SINK
- Payment to foreign bank account
When the person is registered in Primula, the department enters the expense in Primula.
The application is made via the Swedish Tax Agency by the department at which the person will work/carry out assignments or visit. Read more and apply to the Swedish Tax Agency (In Swedish).