Applications are accepted on a rolling bases but need to be submitted at least 6 weeks prior to the mobility start date. Application period: 1 August - 15 June (no applications will be handled during summer). 

 

What is staff training? 

Erasmus+ staff mobility for training allows you to develop professionaly abroad, at a partner higher education institution or at other relevant organisation or company in an Erasmus+ programme country. Training activities can be:  

  • Job shadowing, 
  • Training events (excluding conferences), 
  • Observation periods, 
  • Staff Training Weeks, 
  • Seminars, workshops (learning activities, not research)

The activity must constitute professional development related to your own work tasks, not general knowledge or in an specific academic subject area (not related to research). 

 

Terms and conditions

  • You are an employee at Stockholm University
  • Your Head of Department or equivalent must approve the mobility period.
  • The mobility period: 2-5 days (excluding travel time). For staff mobility to the University of Glasgow and the University of Lausanne within Civis, the minimum/maximum duration is 5 days (excluding travel time). 
  • The activity abroad is expected to be full-time. 
  • The mobility activity should be carried out for a continuous period of time.
  • You must submit a report within one month after the end of the mobility period.
  • You will retain your salary during the mobility period.

 

Eligible countries

  • EU member states (including outermost regions and OCT's)
  • Third countries associated to the programme: Iceland, Liechtenstein, Norway, Serbia, Türkiye, North Macedonia. 

Note: UK and Switzerland are not participating in Erasmus+. However, Erasmus+ funding for staff mobility to our Civis-partneruniversities University of Glasgow (UK) and University of Lausanne (CH) can be applied for, provided there is funding available and the conditions are met.  

Until further notice, it is not possible to sign agreements with organisations on the List-of-Public-Trust-Funds-Performing-a-Public-Funktion.pdf (helsinki.hu)

 

Funding

The funding from the Erasmus+ programme is only intended as a contribution and may not cover all expenses for the mobility. It is important that you agree with your Head of department on the costs of mobility and subsistence allowance. Any costs not covered by the grant shall be paid by the department.


Grant amount and payment

The Erasmus grant will be paid to the deparment and consist of two parts: 


Part 1: For hotel and daily allowance

The size of the Erasmus+ grant for hotel and subsistence depends on the country and travel distance (see the table below). Travel days can be reported as working days if they are directly connected to the work period. Travel days on the first or the last day of the mobility do not count as extra travel days. 

Part 2: Travel allowance

Travel allwance epends on the distance between starting destination and host destination, Use EU-commissions distance calculator, write your city of departure and the host destination. Use the chart down below to see what your travel grant will be.

Subsistence and travel rates (135 Kb)

Green Travel Grant

Participants who choose a low-emission travel to the host university and back home can apply for a Green Travel Grant. The majority of the journey must be made by low-emission means of transport. Low-emission means of transport include: Train, bus, carpooling (two people or more). 

Staff who choose for a green travel will receive up to four days of additional individual support to cover travel days for a return trip which takes longer than one day (2 days before and 2 days after the mobility). 

See Policy for meetings and travel at Stockholm University. 

Additional information

The Erasmus grant is paid to the department after the mobilty. Make sure you have funds granted before you book your travel/hotel. 

Extra funding is available for participants with special needs. Contact the Erasmus+ team at the International Office for more information on how to apply.

 

Application process

Applications can be submitted 1 August – 15 June, minimum 6 weeks before the planned mobility

Before the mobility

1. Find a suitable and eligible organisation, that is willing to host you for an Erasmus+ Staff mobility. 
2. Make sure the Head of Department or aquivalent approves your mobility abroad and the planned professional development activites as any cost not covered by the Erasmus+ grant shall be paid by the department. 

3. Fill out the document "Mobility Agreement - Staff Mobilty for Training" and get it signed by all parties. Digital signatures are accepted. 

4. Fill in the online-application form and upload your signed Mobility Agreement and detailed programme for the staff mobility visit: Link to the online-application form 

5. If the application is approved the document "Erasmus+ Grant Agreement" has to be signed - before the start of the mobility. The document will be sent to you after the application has been approved. 

6. Make sure you have a valid European Health Insurance Card from "Försäkringskassan" and bring it with you during your exchange.

7. Ask the the responsible person at your department to issue a travel insurance certificate (Kammarkollegiets tjänsteförsäkring) and bring it with you during your mobility.

During the mobility

Before you return home, make sure to have the document "Certificate of Attendance” signed. A template is sent to you together with the approval.

After the mobility

1. Fill out an online survey - Erasmus Participant Report. A link will be sent to your e-mail after the mobility.

2. Do your expense report as usual at your home department.

3. Upload your Certificate of Attendance in the Erasmus+ Portal.  

4.  Ask the economy officer at your department to send an internal invoice to the Student Services (670), according to following instructions

Selection

Erasmus funds are limited and are granted on a first come first serve basis. 

Questions?

Questions shall be directed to Erasmus+ team at the International Office.