Record your work in DiVA 

The Vice-Chancellor decided in 2006 that publications originating from researchers while they are employed at Stockholm University shall be recorded, and whenever possible also be published in full text, in DiVA. Registering the publications is particularly relevant for material that is not being made publicly accessible elsewhere or findable online via publishing houses or other distribution services. 

Read more about recording works in DiVA.

Publishing Agreements  

When your research is to be published in an article, journal or a book chapter in cooperation with a publisher, you will need a written agreement stating the conditions for the publication of your work. 

The University Library provides counselling and aid regarding the form and content of your publishing agreements. Some general advice and a checklist for negotiating publishing agreements is available here.  If you want an expert view on a contract before signing it, or if you have more detailed questions, contact

Further legal advice is also available if you send a request via the Service Portal.

Copyright & Open Licensing  

Swedish copyright legislation is applicable for 70 years after the creator is deceased, so it is important to ensure that information about the rights holder of each work is correct.

The author always holds the rights to decide how a text is to be used. A general guide about copyright and open licensing for university employees is available here. For any specific questions regarding copyright issues or licensing related to scholarly publishing please contact General legal advice from the university lawyers is available if you send a request via the Service Portal.

If you are reusing material from another source, you always need to ensure that you have a written permission to do so. There is a template available to download if you need to ask for permission to use material from someone else. Read more about how to use it here.

Stockholm University encourages researchers to publish with open access publishing when appropriate. More information about open access is available here.

Templates and Layout 

All publications need to be adapted to its primary target group to ensure that the information is easy to understand and that the sender of the information is made clear. For academic credibility, it is also vital that who the author(s) oris(are) and their academic affiliation for potential readers to make an informed decision on the reliability of the information. It is usually the responsibility of the publishing house to ensure that all information about a publication is correct, but you can also do most of that work yourself. To signal that the published material is a Stockholm University product, use the visual identity guide.

Templates for printed material, i.e. covers for reports, posters and flyers are available in the Production tool (log in with your university account).

If you are interested in the available formats when you publish with Stockholm University Press, find out more here


ISBN is a unique identification number for each format (e.g. print, Epub, PDF) of a published item. It is meant to be used for identifying books in library databases and book stores. If you are about to publish a book, send your application to asking for the library staff to assign an ISBN. In this message, please note the following: title of the publication, the format(s) you publish, the author(s) and, if applicable, the name of the series. Note that ISBNs are usually assigned both single titles and works included in a series.

ISSN is a unique number assigned to a serial publication such as a journal or a book series. The ISSN is registered in an international database aimed at recognising each unique series. ISSN is assigned to a series that adheres to the requirements, like for example having a unique name and a contact person. The Swedish node for organising and assigning ISSNs is the National Library. Send a message to to get some help to fill out the application if you are interested.

Permanent links with DOI 

Digital Object Identifier (DOI) is a unique number that is assigned to digital items upon publication. A DOI can be assigned to any digital and academic object such as journal articles, preprints, books, reports or published datasets. Send a message to to learn more about how to publish items with a DOI, or read the general information about strategic publishing.

Publish in Print or Online

Stockholm University has procured several printing services that can be used for printing items that are not doctoral theses or a publication from Stockholm University Press. For more information about available providers, contact the Stockholm University unit for procurement

Another option is to use the contracted provider of self-publishing services called Publit. They can produce Epub files for online publishing, but can also set up a print-on-demand service for your book. The service includes distribution via the major Swedish online book stores, and you can sell the book from a website with an online purchase widget. Read more about how to log in and place your order here.

Financial Support 

Publishing material electronic or in print can be rather expensive or also cheap. Applying for funding for publishing costs well ahead of time.

Publishing costs for doctoral theses and other printed media is usually paid for by the departments of the university. The University Library frequently pay for article processing charges (also called "APCs") for articles to be published open access in academic journals. The Library manages multiple agreements with publishing houses. Further information about how you can find funding for your article can be found here.

Publishing with Stockholm University Press requires specific funding either from the department or a funder. For more information, please visit the press website or contact the editors.