Quick links:

Instructions for registration in DiVA

The purpose of these instructions is to provide a complementary document to the vice-chancellor’s decision regarding registration in DiVA. Our aim is to provide practical support to all researchers and teachers registering publications, and to ensure the highest quality entry as possible.

  • Always check duplicates prior to registration by searching Stockholm University’s DiVA.
  • The information and data recorded in DiVA should match exactly the information and data in your publication.
  • The publication should be written while employed by Stockholm University.
  • The publication should be published (excluding the papers of doctoral theses). Registration of the current year's publications should be prioritised.
  • Always fill in your local user id.
  • Always fill in your Orcid ID (if you have one).
  • Select your department.
  • Organisational affiliation only needs to be listed for writers that are affiliated with Stockholm University.
  • Always select a 3-digit or 5-digit level under the "National subject category".

The University Library imports about 2,500 entries from Web of Science each year. This primarly applies to scientific articles. If your articles are included in the Web of Science, you do not need to register them manually in DiVA. 

DiVA registration form 

Here is the DiVA registration form.

The Digital Academic Archive, DiVA, is a publishing system developed by Uppsala University. It is used for electronic filing, publishing and archiving of publications from forty-seven universities and research institutions.

In keeping with the university’s vice-chancellor decision, all publications by Stockholm University’s researchers and educators from year 2007 are to be registered in DiVA. This should include all publications related to their working while employed at the university. (Vice-chancellor Decisions 2006-0609, Dnr SU 301-1350-05). DiVA is also used each year as the basis for our annual report and bibliometric analyses.

Also in keeping with the university’s vice-chancellor decision, all published dissertations by Stockholm University should be electronically nailed in DiVA.

If you are a researcher, you may register bibliographic information about your publications in DiVA. You can also make them available online if you own the copyright. Simply log in with your university account.

Search DiVA and SwePub

Publications in DiVA are automatically transferred to the national database SwePub, which contains scholarly publishing from Swedish universities. SwePub is developed in cooperation with The Swedish Research Council and the National Library of Sweden and provides the basis for all national information on and analysis of scientific research. In the future SwePub will be connected to the application system Prisma publication module. At Stockholm University, the Office for Research, Engagement and Innovation Services administers Prisma.

Search Stockholm University’s DiVA

Search in SwePub

Student Theses

Students who want to publish their theses in full text or have questions about registration or publishing in DiVA should always contact their department. All departments do not permit student papers to be published online.

Parallel Publishing

Parallel Publishing, also known as post-print publishing or self-archiving, means making your peer-reviewed, published research articles freely available in full text on the Internet.

You do this by posting an authorized version of the article on your personal university publication database. At Stockholm University, we use the publication database DiVA.

Before you upload your article in DiVA, it is important that you check to make sure the publisher you’ve used to publish your article approves of parallel publishing.

Instructions for Parallel Publishing

  • Search the publication in the database SHERPA / RoMEO and read up on the publisher's policy for parallel publishing, as well as any specific terms and conditions. If information is missing in SHERPA / RoMEO, you can go the publication’s website and try to find their copyright information. You can also write to the publisher and request permission. Be sure to explain where the copy will be available.
  • Log into DiVA with your university account.
  • Register the publication and upload a file with the entire text. If the publication is already registered, you can upload the entire text at a later time. Please note that most major publishers only allow parallel publishing of the author's final version, that is, the author's final accepted text before it is published.
  • If you have not yet published your article with a publishing house, you can ask for an addition to the contract you intend to enter with the publisher. By doing this, you ensure that you maintain the intellectual property rights. Suggested contracts that you may use are available at SPARC Author Addendum.