Before writing the proposal

The Office for Research, Engagement and Innovation Services provides assistance before you start writing a proposal.

• Annual seminars and workshops on how to write a competitive ERC proposal
• Individual meetings to discuss your ideas in terms of the specific requirements by the ERC
• Useful tips on how an ERC proposal should be organized
• An introduction to the EU framework programme Horizon Europe for beginners
• Valuable information about the reviewer panels of ERC 
• Providing abstracts of successful proposals in your field of research
• When possible providing access to a complete successful proposal
• Comprehensive information for applicants with SU as host – ERC Starting Grant (last year)
• Comprehensive information for applicants with SU as host – ERC Consolidator Grant (last year)
• Comprehensive information for applicants with SU as host – ERC Advanced Grant

During the writing process

The Office for Research, Engagement and Innovation Services (REIS) assists you in the different stages of writing your proposal. For maximal input, contact us as early as possible. 

• Annual seminars and workshops on how to write a competitive ERC proposal
• General advice while writing your proposal
• Valuable information about the reviewer panels of the ERC
• Abstracts of successful proposals in your field of research
• Access to a successful proposal, when possible
• Feedback on your draft
• Feedback on your budget (compare internal deadline in the table below)
• ERC boot camp
• Uploading Support Letter in the electronic application system Funding and Tender opportunities (compare internal deadline in the table below)
• Help with getting started with the portal "Funding and Tender opportunities"
• Comprehensive information for applicants with SU as host – ERC Starting Grant (last year)
• Comprehensive information for applicants with SU as host – ERC Consolidator Grant (last year)
• Comprehensive information for applicants with SU as host – ERC Advanced Grant
• ERC mock interview for candidates that have been invited to interview

Deadlines:

The table below shows the preliminary deadlines of ERC and internal deadlines at SU.

Extended support at SU

Stockholm University offers a two-day boot camp as extended support service for a limited number of applicants for ERC Starting and Consolidator Grants. The boot camp will take place 12-13 September 2024. You can register your interest until 9 June 2024 here. You need to confirm the support of your Head of Department/corresponding by the same date.

Support letter and feedback on your budget - internal deadline 

• REIS is responsible for issuing the "Commitment of the Host Institution" (support letter), which is a mandatory document in the ERC proposal. We will provide the support letter if you add lars.emren@su.se in your proposal as “Main Host Institution Contact” and confirm that your Head of Department/equivalent supports your ERC proposal (by e-mail to lars.emren@su.se). We appreciate if you contact us by the internal deadline at latest, but we will do our best if you contact us later. We will ask the Head of Department/equivalent to sign the support letter, in addition to the signature of the University.
• REIS provides feedback on the budget from an EU perspective, if you send your budget draft and the descriptive section ”Resources” to lars.emren@su.se.  We will provide feedback if this data is sent to us by the internal deadline presented in the table above. We will do our best if you contact us later.

When entering into agreements

The Office for Research, Engagement and Innovation Services (REIS) will assist you with all relevant agreements when you have received notification that your Horizon Europe project has been granted funding.

Internationally funded research projects, including those funded by the EU, constitute a commitment for the whole University. The University administration handles the preparation of contracts and agreements (e.g. “Grant Agreement Preparation”) in cooperation with the department where the project is placed. The different stages leading up to the signing of an agreement are presented in the table below. The Contracts team at REIS ensures that each stage in the work process is carried out until the agreement has been signed and a project account has been set up in the University’s financial management system. 

The Head of REIS signs all EU agreements on delegation from the President, after approval from the Head of Department and in consultation with the Deputy Vice President concerned. The researcher in charge of the project must obtain approval of the project application from their Head of Department (or the equivalent) already during the application stage. The researcher is also responsible for reviewing the agreement from their own perspective as Principal Investigator. A legal advisor from the Office of the President performs a legal review of some agreements. The economic / financial parts of the agreement are reviewed by the financial officer of the department (or the equivalent). This whole process is coordinated by the Contracts team.

During an ongoing project

The Office for Research, Engagement and Innovation Services (REIS) provides support during an ongoing EU project and after the end of a project.

• General support when questions or problems arise during the project period.  
• Support when major changes occur during a project making an amendment to the relevant agreements necessary.   
• Support when reporting. 
• Support when an audit is initiated by the EU Commission. 
• Support with ethics questions. 

Contact

Lars Emrén (Research officer)

Financial officers
Contracts team
Ethics support function