Find equipment at MBW

MBW has a lot of research equipment. Most equipment is open to use for everybody (after contact with the responsible person and after relevant training).

All research equipment is listed in a file Apparatlista MBW, which you will find on the MBW server file.mbw.su.se/PUB/APPARATLISTA.

Service of lab equipment

Service of lab equipment that is regarded as common will be paid by MBW. Read more here (in Swedish) Principer för servicekostnader

Moving or discarding lab equipment

Most lab equipment are assets listed in the asset register and marked with an ID number. When such equipment is moved from one room to another room, or thrown away it is important that the change is registered in the asset register (to facilitate the yearly inventory as well as to have an up to date location).

Fill in the form “Equipment move or discard” (file.mbw.su.se/PUB/APPARATLISTA/Blankett för Anläggninge flytt eller kassera) and hand in to Lina Berggren (head of administration) in the administration.

Form: Equipment move or discard

Purchase of lab equipment

Since Stockholm University is a Swedish Governmental Authority, there are special regulations for purchase of equipment (Lagen om offentlig upphandling). This is how you proceed when you want to purchase equipment.

More information can be found on the SU Internal web https://www.su.se/medarbetare/ekonomi/ink%C3%B6p-upphandling

  • If the equipment cost under 100.000 kr (direct procurement).
    1. Ask for quotas from  at least three suppliers.
    2. Out of the quotas you chose that supplier/product that fits your requirements the best.
    3. When the invoice is being paid, you shall write a short report of the quotas and why you chose the purchased product. This will be saved electronically together with the invoice.
    4. Equipment that cost more than 25.000 kr will be regarded as an asset and the cost will be paid over a number of years (normally 5 years) by monthly depreciations. The equipment will be marked with an ID number, and inventoried every year.
  • If the equipment cost more than 100.000 kr, but under 615 312 kr (direct procurement).
    1. A written approval from SU central administration is needed before you start the process
    2. Contact MBW’s procurement co-ordinator Kicki Ryman who will help you to prepare the request for approval
    3. When the approval is ready, you shall ask for quotas from at least three suppliers.
    4. Out of the quotas you chose that supplier/product that fits your requirements the best.
    5. When the invoice is being paid, you shall write a short report of the quotas and why you chose the purchased product. This will be saved electronically together with the invoice.
    6. It is obligatory to submit “Mall 10” https://www.su.se/medarbetare/ekonomi/inköp-upphandling to the procurement central office at SU thru the serviceportal https://serviceportalen.su.se/en-us when the direct procurement is done.
    7. The equipment will be regarded as an asset and the cost will be paid over a number of years (normally 5 years) by monthly depreciations. The equipment will be marked with an ID number, and inventoried every year.
  • If the equipment cost more than 615 312 kr (full procurement).
    1. The procurement has to be done by the Procurement department at SU (in co-operation with you).
    2. Contact MBW’s procurement co-ordinator Kicki Ryman to get advice and inform her what you are planning to purchase.
    3. Define the requirements of the equipment you want to purchase (for instance by checking the current market).
    4. Contact the SU Procurement department (Inköpsavdelningen) to set up a meeting to start the procurement process. This process will take 3-6 months.
    5. A procurement can be appealed against if you chose a product that does not best fit the described requirements, therefore it is important that the requirements are relevant described in the procurement to be able to buy the best fitted product.
    6. The equipment will be regarded as an asset and the cost will be paid over a number of years (normally 5 years) by monthly depreciations. The equipment will be marked with an ID number, and inventoried every year.

All equipment that is purchased at MBW/SU belongs to MBW/SU, no matter financial source. If a researcher leaves SU it cannot be taken for granted that the purchased equipment can be taken along.