How to book a meeting room

1. In your Outlook, open Calendar. Make sure that you see the Home ribbon.

2. Mark the time in your personal calendar and choose New Meeting. A new mail window opens. Enter appropriate information for the meeting and invite participants.

3. In the New Meeting mail window, press the Rooms button to the right of the Location row. A list of All Rooms appears.

4. Write PUB in the search box. You now see all three meeting rooms for PUBLICHEALTH.

5. Choose the meeting room of your choose and click the Rooms button and OK.

Note: You will receive a confirmation mail that the meeting room is booked and you can then see the booking in the calendar for the meeting room.

How to mount calendar groups in Outlook

We suggest that you create two calendar groups, one for the general PUBLICHEALTH calendar and the three meeting rooms, and one for the Guest desks 1 to 11.

How to mount the PUBLICHEALTH calendar group

1. In your Outlook, open Calendar, the icon in the bottom left corner. Make sure that you see the Home ribbon.

2. Click on the Calendar Groups in the Managed Calendars panel in the ribbon and click “Create New Calendar Group”.

3. Write a name for your calendar group in the dialog box. We suggest the name PUBLICHEALTH. Press OK.

4. The Global address list is shown on your screen. Write PUB in the search box. You now see all the calendars for PUBLICHEALTH.

5.Mark PUBLICHEALTH, PUBLICHEALTH Bellevue, PUBLICHEALTH Brunnsviken and PUBLICHEALTH Haga. Click the Group Members button. Press OK.

Note: You can mark several different list items by holding down the Ctrl key and click the list item you want to choose.

How to mount the GUEST DESK calendar group

1. In your Outlook, open Calendar, the icon in the bottom left corner. Make sure that you see the Home ribbon.

2. Click on the Calendar Groups in the Managed Calendar panel in the ribbon and click “Create New Calendar Group”.

3. Write a name for your calendar group in the dialog box. We suggest the name GUEST DESK. Press OK.

4. The Global address list is shown on your screen. Write PUB in the search box. You now see all the calendars for PUBLICHEALTH.

5.Mark all the 11 PUBLICHEALTH Guest Desks. Click the Group Members button. Press OK.