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CIVIS Erasmus+

Stockholm University is part of the university CIVIS – European Civic University Alliance. CIVIS is an alliance within Erasmus+ which in total includes eight universities.

For information in Swedish click here

All students at Stockholm University, regardless of subject or level can apply for Erasmus+ exchange studies within the CIVIS alliance.

All students offered a place through CIVIS can apply for an Erasmus+scholarship. 

Here you find updated information about exchange with regards to the coronavirus situation:
Coronavirus - information for students about exchange/MFS

 

Students can apply for exchange studies at one of these partner universities:

Aix-Marseille Université (France)

National and Kapodistrian University of Athens (Greece)

University of Bucharest (Romania)

Université libre de Bruxelles (Belgium)

Universidad Autonoma de Madrid (Spain)

University of Glasgow (Great Britain) Note: Exchange places available for Spring term 2022 only. 

Sapienza Università di Roma (Italy)

Eberhard Karls Universität Tübingen (Germany)

 

Call for application documents

In your application, you can choose up to three universities that you will list in the ranking first, second and third choice.

More information about CIVIS partner universities 

 

All students offered a place through the CIVIS exchange programme can apply for an Erasmus+scholarship. 

Read more about the Erasmus+ scholarships

 

To be able to participate in a CIVIS exchange and eligible to apply for a scholarship you have to fulfill the below criteria 

General eligibility requirements

General admission requirements

Special eligibility requirements for the CIVIS Erasmus+ programme

  • Study at least three (3) months, but no more than twelve (12) months at the host university
  • Intend to graduate at Stockholm University
  • Not been on an Erasmus exchange/traineeship before during the same study cycle so that the total mobility period will exceed 360 days (previously + planned mobility)
  • Students with a Stockholm University scholarship (also called Stockholm University tuition fee waiver) cannot go on an exchange through the CIVIS Erasmus +. Erasmus + and the Stockholm University scholarships are funded by the Swedish Council of Higher Education (UHR) and are therefore incompatible with each other. Stockholm University's scholarship recipients can go on an exchange as long as it is not funded through Erasmus +.

Read more about the Erasmus+ requirements on this link

 

The application period for the central CIVIS network is done two times per year, see the dates below. 

Exchange period  

Application period 

Autumn 2021 or academic year 2021/22            1–31 March 2021             
Spring 2022

1 March–6 September 2021 

The deadline for all applications is at 23:59.

Fill out the application form in Stockholm University's student exchange portal (must be in English):

Link to the application form in the exchange portal

Please note that the application form is only available during the application periods. Your SU-ID (University Account) is your login to the application portal, and you can save and return to your initiated application during the entire application period.

In your application you can choose up to three universities, you have to prioritise them in first, second and third choice.

The following documents should be attached in your application (in English):

  • Personal motivation letter. This document must be no more than one (1) page. The letter replaces a personal interview. Think about what you would tell us in an interview. We want to know why you want to apply and why you should go abroad on exchange and tell us if you have done anything in particular that makes you a suitable candidate.
  • Preliminary course selection Civis (58 Kb) . You will find further information about your courses under the section “course selection” below.

 

 

How do I find courses on the host university websites?

The Student Service do not have the capacity to look for courses for individual students. It is recommended that you look for courses at the host institutions website under “courses” or “faculties” to find the course catalogue. You can always contact the host institutions International Coordinator if you do not find any course catalogue. It is part of the challenge in the application process to find your courses. 

How do I know how many credits equal to 30 credits (högskolepoäng) at Stockholm University?

You should apply for courses at the host university where the credits correspond to one fulltime semester at Stockholm University, 30 credits (högskolepoäng). Please note that it is only a recommendation and you should always consult with your home department (student counsellor, or exchange coordinator) or the Degree Office about the exact number of credits they approve for transferring of credits to Stockholm University. Your department need to approve your preliminary course selection in the application. 

Who approves my course selection?

All courses should be transferred to Stockholm University after the exchange. Particularly if the courses should be transferred within your study program, it is important that you have talked to your institution about credit transfer before the exchange takes place. 

  • Your home department at Stockholm University: approves courses within a programme and free standing courses within the subject area. The department approves course choices for transferring to SU before departure.
    List of departmental coordinators
  • The Degree Office: Approves credit transfers of courses that any department is not able to approve and if courses are given within many different subject areas.
    Please find further information about the Degree Office

Can I change the course selection after nomination to a host university?

The course selection in your application is preliminary. A new course selection can be done when you apply to the host university. Your new course selection should also be approved by your home department or the Degree Office.

 

Applications are assessed based on the following selection criteria:

General selection criteria

The language level specified by the host university is the requirement for application to the Erasmus exchange mobility. However, in order to pass higher education satisfactorily, you may need to be at language level C1 in the language of instruction. 

You can also take a diagnostic test in order to find out which skill you need to practice, for example through:

Erasmus Online Linguistic Support (OLS)

Students studying through Erasmus+ must complete a language assessment in connection with the mobility period. Once you have taken the language test, it is possible to take a language course online in the language of instruction or in the official language of the host country. You can participate in various courses and tests with a focus on reading and listening, grammar, and pronunciation. You can also ask questions to language teachers (answers within 24 hours). In addition to the courses, there is also learning material available such as articles, vocabulary and grammar material.

Find the user guide for the language courses here

Language Courses at Stockholm University

To strengthen your languages, you can take language courses and participate in informal language activities:

Find language courses at Stockholm Univeristy through our course catalogue 

Språkstudion at the Department of Language Education offers free language activities for students. You can also contact Språkstudion for tips on links or apps you can use in your studies.

Find further information on their website 

Språkstudion offer for example the following:

Several cultural institutes' websites offer tips on literature, language courses and cultural activities: 

There are also many good language and culture courses at Folkuniversitetet

 

When will I receive information whether I have been nominated or not?

All applicants will receive an email with the result of the application about one month after the application deadline. 
Your decision will be sent via email through the online system MoveOn. We recommend you to check your junk mail regularly. All students that applied will be notified of the result, both if you received a seat for nomination or not. Please make sure that you notify the Student Services if you change your email address after you submit your application.

Will there be a second application round with spare seats?

No.

Can I apply again if I did not receive a seat (was not nominated)?

Yes, you can apply again in the next application round.

What happens if I reject the nomination place? 

Northing, you can apply again in the next application round. 

Is there a chance I won’t be admitted to a partner university (if I get nominated)?

There is always a risk. Stockholm University cannot guarantee that you get admitted to the host university since only they can admit you. However, it rarely happens that students don’t get admitted once they are nominated.

 

When you have been selected for a nomination of exchange studies through Stockholm University your next step is to accept or decline your offer. Stockholm University will nominate you to the host university once you have accepted your offer. Then you apply to the host university, according to their instructions. You will receive information and assistance from their International Coordinator. When you have received a confirmation that you have been accepted to the host university, it is confirmed that you can conduct your exchange study abroad. 

When you have been nominated to the host university you will receive an email from the Erasmus Coordinator at the Student Services about your next steps to apply for the Erasmus+ scholarship. 

Below you will find useful information if your application for exchange studies has been accepted. Please note, the information is for all outbound exchange students at Stockholm University, there are a few differences for you applying via the CIVIS network. 

Useful information for outgoing exchange students

Useful information for students with an Erasmus+ scholarship (before, during, after your student exchange)

 

Do you want to study abroad without having to spend a whole semester away? The CIVIS Alliance offers several courses for students who want to study a short course at one or more partner universities in Europe.

Find information about CIVIS-courses and application link here

 

If you have any questions regarding the CIVIS, please contact Student Services' via civismobility@su.se

If you have questions concerning approval of courses within your degree, please contact the exchange coordinator at your department.
Departmental international coordinators

Please contact the Degree Office for courses that your department are not able to approve.
You will find their contact details on this website

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