Responsible unit: Property Management Office
Contact: Thomas Markdalen

Introduction

According to Section 2 of Chapter 2 of the Swedish Civil Protection Act (SFS 2003:778), the owner or tenant of a building or other facility shall take the necessary measures to prevent fires and prevent or limit damage as a result of fire. Such measures may be technical, such as the acquisition of firefighting equipment, or organisational, such as fire safety training, fire safety inspections and acquiring knowledge regarding how to deal with a fire and/or evacuation situation.

The employer’s responsibility is further clarified in the Provisions of the Swedish Work Environment Authority on Workplace Design (AFS 2020:1). The employer is responsible for ensuring that all employees know what to do in an emergency, such as a fire or gas leak. This also applies to bomb threats, threats and violence, flooding, etc. If the need arises, all employees must be able to evacuate quickly and safely. To ensure that this is the case, the employer shall ensure that evacuation procedures are in place and that these are well-known to its own employees.

To fulfil these requirements, systematic fire protection activities should be conducted throughout the period of use of the building or facility. This includes documenting and following up fire protection activities. 

Evacuation procedure in the event of fire and/or evacuation alarm

In the event of a rapidly spreading fire (major fire):
Assist in the rapid evacuation of the premises and call the emergency services on 112. State your name, what has happened, the address where fire has broken out, the floor, room and whether you have reason to believe that anyone might still be in the building.

If the fire appears to be under control (minor fire), all staff shall:

  • If possible, extinguish the fire and close the door to the room.
  • Anyone not involved in extinguishing the fire shall proceed directly to the assembly point using an escape route that is not smoke-filled. Take any visitors with you to the assembly point. Only bring personal belongings such as keys, telephone and outwear if it is possible to do so without exposing yourself or others to danger.

Evacuation leader:

  • Put on the evacuation leader vest.
  • Take a staff contact list and pen of these are available.
  • Order all staff to evacuate the workplace/premises.
  • If possible, search your area to ensure that everyone has been evacuated.
  • If you can see a fire or smoke, call 112 as soon as you reach a safe place indoors or outdoors. Tell the emergency operator:
    - your name;
    - what has happened;
    - the address at which the fire has broken out;
    - the floor; and
    - whether there might still be people inside the building.
  • Proceed to the assembly point. Assembly points are marked on evacuation plans.
  • Select one evacuation leader or other person to provide the chief fire officer with the following information:

    - The floor and, if possible, the room in which fire has broken out.
    - Whether you have reason to believe that anyone might still be in the building.
    - Any specific hazards that may exist during the rescue operation.

Security guards’ duty in the event of fire and/or evaluation:

  • Do not risk your own health and, as far as possible, maintain a safe distance from the premises where the alarm has gone off.
  • Meet the fire brigade at the fire alarm panel.
  • Assist in the evacuation of the premises, assist evacuation leaders and cooperate with the rescue service.
  • While the building is being evacuated, the primary duty of security guards is to assist in the evacuation. Security guards should then position themselves in the vicinity of exits, cooperate with evacuation leaders and direct people to designated assembly points.
  • Security guards shall also ensure that no one returns to the building before the danger is over.

Once the fire brigade have declared the building safe, the chief fire officer, or a security guard delegated by chief fire officer, will give the go-ahead for staff to return to the building.