Stockholm University has a handbook for international researchers which contains information about life in Sweden, as well as information about insurance and medical care, working life at Stockholm University, accomodation in Stockholm and research funding.

Hej - Handbook for international researchers

Relocation

All you need to know about moving to Sweden and working at Stockholm University.

Relocation

Stockholm Dual Career Network

For partners to international researchers at the universities in Stockholm.

Stockholm Dual Career Network

In case of emergency

SOS Alarm: 112

Security and safety: 08-16 22 16

Security guards: 08-16 42 00 (08-15 42 00)

Report crime and accidents

Report crime by phone: 08 16 11 55

Local crises plan

The department has a local action plan with information about who to contact if a crisis or danger should occur within the department's premises.

Krisplan IAM 2023 (277 Kb) (In Swedish)

Cardiac starter

A cardiac starter is located in Kräftriket, buildning 4A. No formal training is needed to use the cardiac starter. Instructions on how to use it is attached to the machine.

To receive compensation for expenses that you have made, you must send a form for a domestic or foreign payment, together with a receipt for the expenses, to the department's finacial administrator Viveca Andersson.

A form for domestic payment are to be fill out for those who have a bank account in Sweden and a form for foreign payment for those who have a foreign bank account.

Fakturaportalens utläggsblankett - inrikes betalningar (to a bank within Sweden)

Fakturaportalens utläggsblankett - English version - foreign payments (to a bank outside Sweden)

Salary payments

All salary payments will be made through Danske Bank to each employee's bank account.

All employees must register their bank account at Danske Bank in order to receive salary payments to their regular bank account. There is a link in HR System Primula to Danske Bank and a BankID or e-ID (e-legitimation) has to be used to make the registration. If you have not yet received access to Primula, you can request the link from your department.

Recording bank details will not automatically make employees’ a Danske Bank client – it has to be done in order to make salary payments directly to the employees’ personal bank account.

If Danske Bank does not receive banking details, the salary will be paid out as a pay order/check instead to the address that is registered in Primula. When recording bank details, it is also appropriate that everyone verifies the address information in Primula.

Salary payments to part-time teachers and guest lecturers with a Swedish social security number

A person who does not have a permanent employment at the department, but who works as a part-time teacher or as a guest lecturer on occasion, must at the end of each month submit a time report to the person responsible for the subject in question, who in turn submits it to the department's finance officer.

As a part-time teacher or guest lecturer, a person can work a maximum of 720 hours over a five-year period.

Salary payments to part-time teachers and guest lecturers without a Swedish social security number

For international employees who do not have permanent employment at the department, and who work as part-time teachers or as guest lecturers on occasion, a time report must be submitted in the same way as above.

The difference is that the person also needs to fill in the form Payment to foreign account and send in a copy of the passport, so that the salary can be paid. The documents are then sent to the Swedish Tax Agency by the department's Head of Administration for a so-called SINK decision.

Please note that this may take a few weeks, so please send the required forms well in advance.

Salary payment to guest lecturer with employment at another department at Stockholm University

A person who has a permanent job at another department at Stockholm University, who gives a guest lecture or do similar work at our department, must state that he is employed at the university. The person's department invoices our department for the work.

If the work is more extensive than a few hours, the compensation must instead be another way. Please contact Anneli Hilmersson for handling both of the above two cases.

Financial management

When invoicing, write the department's reference number 172 and your name. Please note that you should always contact the department's finance administator Viveca Andersson before buying anything.

All forms of purchasing at the department such as books, office supplies, etc. are handled by the finance officer.

Each year, the department reserves in its budget funds intended for staff to travel to conferences or for other purposes such as research or networking meetings.

Financial support for research and conference travel (In Swedish)

The University Administration offers a number of different forms and templates, for different needs, that is avalible for employees.

Forms and templates (In Swedish)

If you are absent due to illness for more than seven calendar days in a row, you are required to submit a doctor’s certificate to your department, centre, etc. Under certain circumstances a doctor’s certificate can be required for a shorter period of absence due to illness.

Our HR system Primula is used for reporting leave of absence due to illness.

Illness

Care of child (VAB)

If you are at home with a sick child, so-called VAB (child care), this must also be reported in Primula.
The date period must correspond to the period reported to Försäkringskassan (The Swedish Social Insurance Agency). The compensation that is paid is called temporary parental benefit. The compensation at VAB is a little less than 80% of your salary. If the child is ill for more than seven days, a certificate from a doctor or nurse must be sent to the Personnel Department at SU by post.

More information about VAB from the Swedish Social Insurance Agency:

Försäkringskassan (In Swedish)

As of November 1, 2023, Avonova Hälsa AB is Stockholm University's supplier of corporate healthcare services.

All employees, doctoral students and postdocs, regardless of the form of funding, have the right to occupational health care. Temporary employees (part-time teachers, custodians, etc.) are not covered.

Secondary employment means any activity alongside a staff member’s work that cannot be regarded as part of his or her private life. Secondary employment can be either paid or unpaid.

Teachers should continuously report any subject-related secondary employment at their own initiative. Teachers who do not have any secondary employment should confirm this. You report secondary employment in the HR system Primula on ”My page” under the link ”Secondary employment”.

Regulations concerning secondary employment

In You and Your Workplace you will get an overview of the terms of employment at Stockholm University, including changes until July 2020.

You and Your Workplace

People working at Stockholm University can find information on terms of employment, benefits, and other subjects like equality, the workplace, and the environment on web page for personnel.

Personnel

Agreement with new travel agency, Egencia, applies from July 1, 2019. The travel agency has been contracted in accordance with the Swedish Public Procurement Act.

The agreement means that it obliges everyone at the university to buy their business travel with them. However, it is allowed to buy train tickets directly from SJ.

Travel & Contact Information – Egencia

Policy for meetings and travel at Stockholm University

Travelling expenses

When the travel is completed, a travel expence invoice must be filled in and submitted to the department's financial administrator Viveca Andersson, together with receipts.

Insurance

During a business trip, an employee is insured through Kammarkollegiet. Make sure you pick up an insurance card well in advance of your trip, from the department's head of administration Anneli Hilmersson.

For questions and help with travel and travelling invoices, contact the department's administrative manager or financial administrator.

The calendar year is the qualifying period for vacation. You receive paid vacation for the time that corresponds to your work during the calendar year. You must take paid vacation before unpaid leave; you can refrain from taking unpaid leave.

The number of paid vacation days is calculated accordingly:
Number of days employed divided by 365 and multiplied by the amount of annual holiday.

You have the right to twenty days vacation between June and August.

The number of annual vacation days depends on age. Up to and including the year you turn 29, you are entitled to 28 days' holiday. From the year you turn 30, you are entitled to 31 days' holiday, and from the year you turn 40, you are entitled to 35 days' holiday.

You apply for vacation in Primula. The vacation is then approved by the head of administration at the department. You must take at least 20 vacation days per year, and are allowed to save a maximum of 30 days from one year to the next.

More about vacation

As an employee at Stockholm University, you are entitled to a Wellness Benefit of 3000 SEK per year to spend on wellness and fitness activities.

You have to register your wellness benefit and receipts in Primula/My page/Wellness Benefit.

Print the application document in Primula and scan together with the original receipt, and submit to Head of Administration, Anneli Hilmersson.

As an employee at the University you are entitled to one hour/week of preventive health care (friskvård, i.e. wellness activities) during working hours if you are working full-time.

Employees at Stockholm university have access to the staff gym in Allhuset.

Staff gym

There is a requirement that peer-reviewed publications should be published in Open Access. On this page you will find some useful information regarding Open Access and Open data i Horizon 2020.

Open access

All new compilations of research funding opportunities are published by the Office for Research.

Research funding calls

The main purpose of this policy is to clarify the overall view of Stockholm University as regards protecting and promoting good research practice. The policy introduces the foundations for this work as well as the distribution of responsibilities within the organisation.

Stockholm University’s research integrity and ethics policy