Internal

On this page, you will find information relevant to all employees at the Department of Chemistry.

In case of emergency

SU security phone 24-hours: 08-16 42 00

Security guard phone: 08-15 42 00

SOS Alarm phone: 112. Only in emergencies, such as urgent medical conditions or fires.

Poison information phone: 08-33 12 31

Defibrillators at campus

Defibrillators are located throughout the campus. Before performing CPR, call 112 and send someone to meet the ambulance. In the Arrhenius buildings, defibrillators are available at the entrances to houses C, D, E, O, P, and KÖL near Magneliésalen.

Locations of defibrillators

Whom to contact in case of emergency

The department´s Crisis Management 2025. Coordinator: Lisa Hugosson

Head of Department: Niklas Hedin. Phone: 08-16 24 17, 070-568 8361

Deputy Head of Department: Belén Martín-Matute. Phone: 08-16 24 38

Head of Administration: Lisa Hugosson. Phone: 08-16 14 09, 070-840 2592

KÖL Building: Helena Bergman. Phone: 08-16 12 27

Analytical Chemistry: Ulrika Nilsson. Phone: 08-16 23 27, 070-224 0851

Inorganic and Structural Chemistry: Ulrich Häussermann. Phone: 08-16 2390, 072-147 4378

Inorganic and Structural Chemistry: Xiaodong Zou . Phone: 08-16 23 89, 076-216 8820

Materials Chemistry: Aji Mathew. Phone: 08-16 12 56, 072-147 4367

Organic Chemistry: Kálmán J Szabó. 08-674 74 85

Physical Chemistry: Mattias Edén. Phone: 08-16 12 27

Follow the links below for more details:

SU central crisis management

Handling the death of student or employee

Fire evacuation in case of emergency

In the event of fire and risk of explosion: Evacuate and call rescue service - 112!
In the case of minor fire events (in Swedish Larma - Rädda - Utrym): Alarm - Rescue - Extinguish!

Contact information

Fire Safety Responsible Director (brandskyddsansvarig): Ulrike Schimpf. Phone: 08-16 24 36, 073-075 3581

Fire Evacuation Leaders at the department:

A3, C5: Ulrike Schimpf. Phone: 08-16 24 36, 073-075 3581

B2: Claudia Möckel. Phone: 08-16 28 03, 070-874 0808

C2: Kjell Jansson. Phone: 08-16 23 71

C3: Aleksander Jaworski. Phone: 072-147 4391

C4, K2: Bo Pang. Phone: 072-446 0257

C5: Christer Degerstedt. Phone: 072-147 4402

KÖL: Jakob Norinder. Phone: 08-16 12 26, 072-084 0693

Employee info

Relevant departmental information for you as an employee can be found below, also further information in English and Swedish for SU employees can be found on the SU Staff website.

SU Staff website for employees

Work environment

Here you can find information relating to the work and study environment in a broad sense, as well as to gender equality, equal opportunities and widening participation.

Work environment

Accidents and incidents

Report all risks, incidents, and accidents in IA, SU's system for safety, work environment, and environmental concerns. This should be done by the affected individual or their supervisor, who must also be informed. Once you report an incident, the safety representatives, head of department, and lab safety coordinator will be notified. For assistance, contact the lab safety coordinator or the Head of Department.

Contact information

Lab Safety Coordinator: Ulrike Schimpf
Head of Department: Niklas Hedin

Laboratory safety

To ensure a safe laboratory environment for employees, students, and visitors it is important to read our safety rules and guidelines

Laboratory safety

Practical for working

Communication, web, press and media

Guidelines for writing

Writing is a common part of the workday for many. SU has specific guidelines, including writing rules and language recommendations for all employees.

General tips for various types of texts

Production tools and templates

SU offers a production tool for all employees, enabling the creation of posters, flyers, emails, and event materials that adhere to SU standards. You can find templates for Word and PowerPoint, photos, and logos in the Media Bank. Use your SU account to log in.

Production tool

Templates for Word and PowerPoint

Pressreleases and news articles

Newsworthy research with societal impact suits a press release, along with other methods for sharing information with the public, media, and target groups. SU offers tips on writing and engaging with the media.

General tips for various types of texts

Press and news articles

The Conversation

As a researcher, you can publish your articles and comment on global news on the international online platform The Conversation.

Writing for The Conversation

Web, profile pages, calendar, and LinkedIn

Events, such as dissertations, open to a broad external public, can be announced on the website´s calendar. If you are experiencing issues with profile pages, research groups, or staff listings on the website, note that some information can only be updated by a SUKAT administrator in the SUKAT staff catalogue.

Contact information

Communicator Officer, Main Web Editor, and LinkedIn: Angela Westin

SUKAT administrator and Web Editor profile pages, research groups, and staff lists: Ola Andersson

Contract templates for external agreements

20160423 Non-disclosure agreement (259 Kb)

Short Manual for the Chemistry Section: A summary of who should sign an agreement (211 Kb)

Commissioned Activities – general conditions (261 Kb)

Non-disclosure agreement (107 Kb)

Contact information

Head of Administration: Lisa Hugosson

Deliveries, invoices and procurement

Remember to always use the department number - reference 434 - and Your Name.

Delivery address for large parcels

Department of Chemistry
Stockholm University
Person's name
Frescativägen 8
SE 114 18 Stockholm
Sweden

Invoices

Stockholm University wishes to streamline the invoice management process by exchanging incoming invoices in electronic format.

Invoices, payments, and e-commerce on SU central web

Invoices from Sweden:

Stockholms universitet
C8201
190 87 Rosersberg

Reference: 434 Name Nameson (Your name)

Billing address for invoices from outside of Sweden:

Dep. of Chemistry
Svante Arrhenius väg 16C
106 91 Stockholm
Sweden
Reference: 434 Name Nameson (Your name)

Procurement

All purchases must follow the guidelines for procurement at Stockholm University. The University's Environmental Policy applies to all procurements.

Follow the links below for more details:

For more information please refer to the SU website on procurement

Contact information

Procurement Coordinator, Baltzar Stevensson

E-commerce Administrator, Åsa Andersson

Enrollment of student into internship and research projects

Each year, we welcome exchange students and free-movers to undertake internships at the department. You can find our policy regarding course enrollment and insurance requirements below. If you have any questions or are uncertain about how to proceed, please contact the Chemistry Section & Student Affairs Office for guidance.

Contact information

Chemistry Section and Student Affairs Office

Expenses

Depending on the type of expense, different routines apply. Remember to always use the department´s number, reference 434, and your name.

Below you will find information on how to claim expenses and travel expenses. Please read carefully as expenses and travel expenses are handled differently.

Expense claims

Go to Primula, and log on using your SUKAT account.

Link to Primula

Fill in the web form with the details required and hand the original receipts to the black mailbox outside room C410 to complete your expense claim. The money will be transfered to your account together with your next salary.

Claim travel expenses

Fill in the web form with the details required and hand the original receipts to the black mailbox outside room C410 to complete your expense claim.

The money will be transfered to your account together with your next salary.

Won't let you log in?

The most common reason for this is that your Swedish "personal number" (similar to national insurance number or tax registration number) is not registered in SUKAT. To register your personal number in the system please contact: Baltzar Stevensson

Sometimes it is also due to type of employment. Please contact HR administrators, for more information on your type of employment.

Check list for expense allowances and travel bills

Register all information in Primula.
Tape original receipts on paper (A4).
Write in Swedish or English what the receipts concern - when they are in other languages. If they concern a trip - write From (place) - To (place).
Submit a separate itinerary - when visiting several places.
Include conference program or write purpose of travel.
Scan everything and upload in Primula at Note/Att.
Print the form (expense allowance, travel bill).
Submit (form + all receipts) in paper to supervisor or appointed person to approve by her/his signature on the form or send by e-mail. In that case - enclose approval.
After approval submit in paper to HR administration.

Note: In accordance with the regulations of Stockholm University travel bills and expense allowances older than 3 months are not accepted!

Contact information

HR Administrator: Ann-Sofi Pettersson

HR Administrator: E lin Solnevik

Forms related to undergraduate, advanced and PhD levels

Contact information

Director of Undergraduate Studies: Mats Johnsson

Director of Advanced Studies: Joseph Samec

Director of PhD Studies: Ulrika Nilsson

Getting started in the department

1. Keys and Access Card

These are pre-ordered by your supervisor in cooperation with the administration.

The keys can be picked up at the Service center

2. Safety folder

The safety folder will be placed in your mailbox or handed to your supervisor. It contains vital information about the safety and work environment at the department. This folder must be read and the quizes need to be answered. Your supervisor will correct them. Only when you have passed, are you allowed to enter the labs.

Work environment and laboratory safety rules at MMK 2022 (1393 Kb)

3. Mailbox

Following only applies to visitors staying longer than 6 months. Your mailbox is located on the A6 or C4, depending on where you have your office and sorted by division.

4. Staff handbook

You and your workplace, SU staff handbook

5. Secondary employment

Register your secondary employment in Primula, and/or that you have taken part of the regulations every year. As a teacher, you shell certify that you have taken part of the regulations of Stockholm University concerning secondary employment and continuously report secondary employment at your own initiative.

Primula

Defintion and regulations concerning secondary employment.

Contact information

HR Administrator: Ann-Sofi Pettersson

HR Administrator: Elin Solnevik

Vacation, working hours and leave

Submit vacation plans by 15 April in primula. Take at least four weeks of vacation from 1 June – 31 August. If you do not apply for a minimum of four weeks’ summer vacation by 15 April, you will be assigned vacation from 8 July to 31 July. You may save up to 30 days of vacation; any days exceeding 30 must be used within the current year. If you do not use them yourself, vacation will be allocated for you in December.

Follow the links below for more details:

Primula

Vacation, working hours and leave on SU staff

Contact information

HR Administrator: Ann-Sofi Pettersson

HR Administrator: Elin Solnevik

IT support, services and helpdesk

SU provides a range of IT services and support for all staff, and the department offers a helpdesk. Depending on your needs, contact the appropriate support function.

SUKAT – SU login account

To access the internet, your computer, and other online facilities, a username and password are required. Your account is pre-ordered by your supervisor in copperation with the administration. Contact SUKAT administrators if you haven’t received your login details.

Helpdesk - hardware and software

For questions regarding hardware and software at the department and guidance, contact the department´s Helpdesk.

Service portal – SU IT support

For IT-related questions or to report technical issues, please contact SU’s service portal.

Follow the links for more details:

SU IT service and support on Staff web

Link to Service portal, in Swedish Serviceportalen

Contact information

SUKAT adminstrator: Baltzar Stevensson

SUKAT and Profile page administrator: Ola Andersson

SUKAT administrator and helpdesk: Peter Schymanski

Leaving department

Things to think of before leaving the department

Please return the (physical) safety folder.
Please leave eventual keys and your access card.
Please fill in and follow the instructions in the Assurance document “Leaving MMK“.

Work environment and laboratory safety rules at MMK 2022 (1393 Kb)

If you are leaving Sweden

Inform the tax authorities, in Swedish Skatteverket, that you are leaving the country.

Link to Skatteverket

Contact information

HR Administrator: Ann-Sofi Pettersson

HR Administrator: Elin Solnevik

PhD Handbook

The department´s PhD handbooks below:

MMK PhD handbook (387 Kb)

Organic Chemistry PhD handbook

Contact information

Director of Research Studies: Ulrika Nilsson

Profile page

All employees have a profile page on SU’s website, based on information from the SUKAT staff directory. Only SUKAT administrators can update this basic information. The profile itself is created in SUKAT, not on the website. You can then add a photo, biography, research details, publications from DiVA, links, and files. Make sure your content reflects your role at SU and keep it up to date. Contact SUKAT administrators to update your basic details.

Follow the links for more details:

Profile page instructions

Contact information

SUKAT administrator: Baltzar Stevensson

SUKAT administrator: Ola Andersson

SUKAT administrator: Peter Schymanski

Register guests or a new employee in Control Panel

Register your guest a minimum of two weeks before the person's arrival. Log on to the Control Panel to register your new guest and or employee, you will need to be at the university to do this.

Link to Control Panel

Username

Same as your university e-mail

Password

Only eligible people will have the possibility to log in. Use your password, independent of SUKAT. Press recover password the first time you log in.

Instructions

1. When you have logged in, in the top menu there is an icon called "Guests", click on it.
2. In the top left corner, choose "Create New"
3. Fill in the form, if there is an asterisk (*) behind, that is mandatory information you will have to fill in. Offices with shared phones are listed in the right panel.
4. Please use the field "Other information" for additional/important/"good-to-know" information.
5. Click on the "save & send"-button.

For questions, please contact department´s Control Panel Administrator.

Contact information

Control Panel Administrator: Baltzar Stevensson

Research applications from non-tenured researchers

Policy for research applications from non-tenured researchers at MMK (102 Kb)

Contact information

Chair of Department's Strategy group: Belen Martín-Matute

Room and facility booking in TimeEdit

There are several facilities for 10 to 36 people equipped for lectures, exams, meetings, conferences, and more. You can view all the rooms and equipment, and make a booking through TimeEdit.

Click this link to log in to TimeEdit

Contact information

About TimeEdit SU staff web

Travel rules and booking

To reduce the department’s carbon footprint, the department board has approved a supplement to the SU travel policy, aligning with SU's goal of achieving carbon neutrality by 2040. The department will fully cover train, boat, or bus travel for business trips over 700 km within Europe and Sweden. The department will not cover additional hotel costs due to longer travel times, but booking a sleeper car is permitted.

Follow these steps to ensure coverage:

Book tickets via our authorised travel agency and request an invoice for train, bus, or boat travel.
Travel must be in 2nd class; only standard rail tickets are covered, not interrail and seat reservations.
Request a unique booking reference from the department’s travel booking administrator.
All trips must comply with SU’s travel policy, which prioritises digital meetings and cost-effectiveness where possible.

Guest travel

To streamline guest travel bookings, complete the Guest travel document and send it to the department’s travel booker for assistance with arranging guest travel.

Follow the links below for more details:

Guest travel document 2024 (17 Kb)

SU staff web about travel

Contact information

Travel booking administrator: Annette Schlesinger

Working groups

The core operations participate in working groups appointed by the department head to address priority issues. These groups hold no formal responsibility but provide cross-functional support to operations and management. The working groups and all members of 2024 are listed below.