2.1 Working Hours for teaching staff

Teaching staff are: Professors, Visiting Professors, Adjunct Professors, Senior Lecturers, Associate Senior Lecturers, Visiting Teacher, Visiting Senior Lecturer, Lecturer, and Visiting Lecturer.

Working hours for teaching staff per year are:

  • 1700 hours for employees who have reached the age of 40 years,
  • 1732 hours for employees who have reached the age of 30 years, and
  • 1756 hours for employees who are younger than 30 years.

According to the Higher Education Act teachers working tasks are education, researching or artistic research and development and administration. A teacher shall also follow the development within his/her own subject and other development of society that is relevant for the teachers’ work at the university.

All departments at the university have to plan their teaching and research activities. The division of work between different teachers at a department has to be based on the annual planning and the education and researching assignments that have been given the department. A good balance between education/teaching and research/development is an objective. Before every academic year a work schedule has to be prepared for each individual teacher. This plan should be put down in a document.

Also the rules for estimating educational tasks have to be established in cooperation between the employer and the local Trade Unions. Of relevance in this context is the level or complexity of the course, the character of the education or subject, the structure and method of the education, the number of students, preparatory and concluding work (including examination).

The division of work for the individual teacher will normally vary over a period of time. Every teacher shall, during a three year period of planning, be given time for research and development and professional development.
 

2.2 Working Hours for technical and administrative staff

The university allows flexible working time when the work permits it. The employer can, however, require your presence at a meeting even if the meeting is before 09:00 in the morning or after 15:00 in the afternoon (the regular working hours, when you have to be present).

Normal working time for employees working full-time is:

  • 8 hours and 10 minutes Monday–Friday between the period September 16–April 30, except when public holidays occur (see below for details regarding public holidays),
  • 7 hours and 30 minutes Monday–Friday between May 1 and September 15 (see below for details regarding public holidays), and
  • 4 hours and 35 minutes on the following days:
    – The Eve of Epiphany (Twelfth Night) if it is on a Monday–Friday,
    – April 30, if it is on a Monday–Friday,
    – The day before All Saints Day (the Saturday between October 31 and November 6), and
    – December 23, if it is on a Friday.

Work-free days are Saturdays, Sundays, public holidays as well as Maundy Thursday, Midsummer’s Eve, Christmas Eve and New Year’s Eve. Note that the second day of Whitsun ceased to be a public holiday in 2005 and it has been replaced by Sweden’s National Day, June 6.

Those years when Sweden’s National Day falls on a Saturday or Sunday, each employee will receive an extra day off which can be used during the current calendar year after consultation with the line manager. The right to the day off will lapse if not taken during the current year, and can only be taken as a full day off.

Regular working hours are 09:00–15:00. For those days when office hours are 4 hours and 35 minutes, working hours are 09:00–12:00.

Flexible working time can be started between 06:00 and 09:00 and can be finished between 15:00–20:00. For those days when office hours are 4 hours and 35 minutes, flexible working time must be finished between 12:00–20:00.

The flexible working time frame is between 06:00–20:00.

Flexible lunchtime is between 11:00–14:00. Lunch must last for a minimum of 30 minutes to ensure that employees do not work for more than six hours without a break.

In accordance with the law each day you work more than five hours, you are required to take a lunch break of at least 30 minutes. You should also have the possibility to take breaks when needed. Breaks are to be counted as part of your working hours.
 

2.3 “Klämdag” – A Working Day Between a holiday and a weekend

A “klämdag” is a single working weekday that occurs between a holiday and a weekend. A “klämdag” is free if it does not cause any inconvenience for your work. For “klämdag” you will take a vacation day or plus time on your flex if it is possible according to the working requirements.
 

2.4 Overtime work

If your employer finds that there is a special need for it you can be asked to work overtime. Overtime work has to be ordered in advance by your employer or exceptionally approved by the employer retrospectively.

The employer should primarily use employees that voluntarily agree to work extra for extra work.
 

2.4.1 Overtime work for technical and administrative staff

If you are required to work overtime you will either be compensated in the form of free time with the same amount of time as you worked or paid overtime. During a four-week period you are not permitted to work more than 48 hours overtime, per calendar month the time limit is 50 hours. Per calendar year the maximum permitted overtime is 150 hours.

You can, in most cases, choose if you want to be compensated with free-time or with money if you have worked overtime.

Overtime can either be ordinary overtime or qualified overtime.

Qualified overtime is applied when you work:

  • between 19:00 on a Friday and 07:00 on a Monday,
  • between 19:00 on the day before Epiphany, Good Friday, May 1st or Ascension Day, Whitsun Eve, Sweden’s National Day, Midsummer Eve, Christmas Eve or New Year’s Eve and 07:00 the following day, or
  • remaining times between 22:00 and 06:00.

All other overtime is ordinary overtime.

Free time as compensation for overtime is calculated at a rate of twice the amount of time for qualified overtime and one and a half the amount for ordinary overtime.

If you compensated with money for the overtime, the following compensation is given per hour:

  • ordinary overtime; your individual salary per month divided by 94.
  • qualified overtime; your individual salary per month divided by 72.

 

2.5 On Call

Some employees at the university are required to be “on call”. This means that they, during their free time, have to be available so that they can be contacted and if necessary, come to the workplace in order to solve a problem that has occurred. In some cases such work can be carried out by telephone or computer and presence at work is not necessary. If presence at work is necessary, they have to come to the workplace as soon as possible and within two hours. If presence at work is required they will be entitled to overtime compensation. For the hours “on call” the employee gets a salary increment according to Villkorsavtal-SU.