The Office for Research, Engagement and Innovation Services provides assistance before you start writing a proposal.
The Office for Research, Engagement and Innovation Services (REIS) assists you in the different stages of writing your proposal. For maximal input, contact us as early as possible.
The table below shows the preliminary deadlines of ERC and internal deadlines at SU.
ERC Call
Extended support - internal deadline
Support letter and budget - internal deadline
Deadline at ERC
Starting Grant
Boot camp in Sep - Registration, 9 June
10 working days ahead of ERC
15 Oct 2024
Consolidator Grant
Boot camp in Sep - Registration, 9 June
10 working days ahead of ERC
14 Jan 2025
Advanced Grant
On request
10 working days ahead of ERC
29 Aug 2024
Synergy Grant
On request
10 working days ahead of ERC
6 Nov 2024
Extended support at SU
Stockholm University offers a two-day boot camp as extended support service for a limited number of applicants for ERC Starting and Consolidator Grants. The boot camp will take place 12-13 September 2024. You can register your interest until 9 June 2024 here . You need to confirm the support of your Head of Department/corresponding by the same date.
Support letter and feedback on your budget - internal deadline
REIS is responsible for issuing the "Commitment of the Host Institution" (support letter), which is a mandatory document in the ERC proposal. We will provide the support letter if you add lars.emren@su.se in your proposal as “Main Host Institution Contact” and confirm that your Head of Department/equivalent supports your ERC proposal (by e-mail to lars.emren@su.se). We appreciate if you contact us by the internal deadline at latest, but we will do our best if you contact us later. We will ask the Head of Department/equivalent to sign the support letter, in addition to the signature of the University.
REIS provides feedback on the budget from an EU perspective, if you send your budget draft and the descriptive section ”Resources” to lars.emren@su.se. We will provide feedback if this data is sent to us by the internal deadline presented in the table above. We will do our best if you contact us later.
The Office for Research, Engagement and Innovation Services (REIS) will assist you with all relevant agreements when you have received notification that your Horizon Europe project has been granted funding.
Internationally funded research projects, including those funded by the EU, constitute a commitment for the whole University. The University administration handles the preparation of contracts and agreements (e.g. “Grant Agreement Preparation”) in cooperation with the department where the project is placed. The different stages leading up to the signing of an agreement are presented in the table below. The Contracts team at REIS ensures that each stage in the work process is carried out until the agreement has been signed and a project account has been set up in the University’s financial management system.
The Head of REIS signs all EU agreements on delegation from the President, after approval from the Head of Department and in consultation with the Deputy Vice President concerned. The researcher in charge of the project must obtain approval of the project application from their Head of Department (or the equivalent) already during the application stage. The researcher is also responsible for reviewing the agreement from their own perspective as Principal Investigator. A legal advisor from the Office of the President performs a legal review of some agreements. The economic / financial parts of the agreement are reviewed by the financial officer of the department (or the equivalent). This whole process is coordinated by the Contracts team.
STAGE
RESPONSIBILITY
An officer from REIS is added to the project in the Funding & Tender Opportunities Portal and is given the role of “Coordinator Contact”
Researcher in charge of the project at SU
Assignment of roles in the Funding & Tender Opportunities Portal to other REIS officers involved in the project support
REIS
Approval by the Head of Department and consultation with the Deputy Vice President concerned
REIS
Signing of the Declaration of Honour
REIS
Signing of the Grant Agreement (GA)
REIS
Signing of the Supplementary Agreement (SA) (for ERC)
REIS
Reviewing/drawing up and signing of the Consortium Agreement (CA) (for collaborative projects only)
REIS
Start-up meeting with a financial officer from the department and preferably with the participation of the researcher in charge of the project
REIS
The Office for Research, Engagement and Innovation Services (REIS) provides support during an ongoing EU project and after the end of a project.
General support when questions or problems arise during the project period.
Support when major changes occur during a project making an amendment to the relevant agreements necessary.
Support when reporting.
Support when an audit is initiated by the EU Commission.
Support with ethics questions.
Lars Emrén (Research officer)
Financial officers
Contracts team
Ethics support function