Den här sidan på svenska.

Office table with pile of papers.
Photo by Wonderlane on Unsplash.
 

Tool for Data Management Plan, DMPonline

According to Stockholm University policy you should create a data management plan (DMP) for your research project. Several funders require DMPs. The plan isn’t binding but rather intended to function as a support you during the research process, and be updated as the project changes. Creating a DMP helps you:

  • Plan for data management needs.
  • Secure that you have taken the necessary precautions in your data management.
  • Make sustainable data management choices, so that your research data will be accessible and reusable in the future.
  • Plan for how you can make your research data as open access as possible and as closed as necessary.
  • Preserve the knowlegde of how research data was handled in the project, in one place.

As a researcher or doctoral student at Stockholm University, you can create, review and share digital DMPs using DMPonline from Digital Curation Centre. You create an account by logging in with your university account.

The tool contains DMP templates based on the requirements from specific funders, such as the Swedish Research Council and Horizon Europe. A locally developed template (the SU-VR template) consists of machine-readable multiple choice questions, to facilitate the completion and future archiving of the DMP.

The Swedish National Data Service (SND) has formulated a useful checklist that is a support as you create your DMP. It can help you identify what needs to be adressed in your specific project and in practice help you make more sustainable choices for your research data. The checklist is a translation of the SND's checklist in Swedish, which contains more extensive information for each element.

Log in to DMPonline
SND checklist (English)
SND checklist (Swedish)

Electronic Lab Notebook, LabArchives

Electronic lab notebooks (ELN) are notebooks where you can digitally document research planning and research results in, for example, experimental research. In an ELN, you can collect and manage information about methods, analyses, results and software used in your project. Additions and changes are logged and traceable, and material in the notebook is easy to share with authorised collaborators for increased efficiency and transparency.

Stockholm University offers researchers and doctoral students LabArchives, which is a secure, cloud based ELN-tool suitable for a number of research disciplines. LabArchives ELN can support a suite of data types and file formats and can be integrated with other tools and platforms to assist the research process.

Departments (or Principal Investigators, PIs) can order licenses. The Research Data Management Team at Stockholm University Library processes orders and, after authorization, licenses are allocated to PIs listed in the order. PIs that are allocated a license can then add group members via the IT Account Management system. LabArchives also offers a free trial period which you access by creating an account on their website. The account can thereafter be converted into a paid license if you wish to continue using the system. 

A LabArchives ELN license costs 1290 sek/year/user. Stockholm University Library charges the department in advance for the whole year when orders are placed. Each department decides if costs are carried by the department or by individual research projects. Therefore, speak to your head of department if you as a PI or doctoral student have questions about financing an ELN.

LabArchives
Order LabArchives (requires VPN access off campus)
Account Management - IT

Secure data storage, Sunet Drive/Nextcloud

Researchers and doctoral students are allocated a free storage space of 200 Gigabyte in the secure storage solution Sunet Drive/Nextcloud. There, you can store all your research data and research information. The solution offers the opportunity to both share and control access to data within and outside Stockholm University.

A secure and accessible system

The system is accessible and meets basic legal requirements and IT security:

  • The storage is structured and configured to ensure technical compliance in terms of information security and GDPR. 
  • By being placed solely within Swedish borders the service protects and ensures the integrity of the research data. 
  • Our storage provider has a statutory duty of confidentiality regarding the data stored. 

Technically, the solution provides good information protection, but the user is responsible for the following:

  • Researchers with research projects where personal data is managed might have to perform a PIA - a Privacy Impact Assessment or a DPIA - Data Protection Impact Assessment, as it is called in GDPR. These are some other tools to help determine whether a DPIA is needed, and if so how to perform it: List-Data-Protection-Impact-Assessments and Carry-out-Data-Protection-Impact-Assesment. Please note that an impact assessment may need to be done regardless of where you choose to store your data.
  • It is the responsibility of the researcher/project to ensure that only authorized individuals have access to the stored information.
  • Each researcher or project must define their need for back-up storage for all or parts of their data.

Swedish Authority for Privacy Protection (Integritetsskyddsmyndigheten)
List regarding Data Protection Impact Assessments, IMY, Swedish Authority for Privacy Protection
How to conduct a DPIA (template included)
Software to carry out DPIA

Use Sunet Drive/Nextcloud

To access the 200 gigabyte free storage, log in to Sunet Drive/Nextcloud with your university account. Use the login option "Stockholm University". External users log in with EduID to access the storage spaces that someone at Stockholm University has given permission to. The first time you log in, your 200 gigabyte storage area is created and named "200Gb_userdata". It takes about 5 minutes for the system to create your storage space. In exceptional cases, it takes slightly longer. Then wait a while and sign in again.

Extra storage space can be ordered for individual researchers, doctoral students or for groups or research projects at a cost of 6 öre gigabyte a month. Please note that you need to log in to the system and received a basic allocation of space in order to be able to order extra storage space.

Log in to Sunet Drive/Nextcloud
Order form for extra storage (requires VPN access off campus)
Guide to Sunet Drive/Nextcloud - get started (917 Kb)

Nextcloud guides

Tools for data collection and analysis

Depending on your field of research there are many practical tools that can help facilitate your research, such as survey tools, transcription software or analysis software. Some tools are open source and therefore free to all, while others require a licence. The IT department lists the tools the university offers under Software licences. Always consult the Data Protection Officer to be sure that the tools you use are secure for your type of research data.

Stockholm University strives to offer secure and efficient data management tools throughout the research process. If you lack a tool for your data management, please contact the Research Data Management Team. This provides the university with a basis to offer more services in the future.

Survey&Report, a web-based survey tool
Software licenses for researchers (in Swedish only)

Large scale data resources

Many research fields are dependent on large storage and data processing capacity.

SNIC

The Swedish National Infrastructure for Computing (SNIC) is a national research infrastructure that makes available large-scale high-performance computing resources, storage capacity, and advanced user support, for Swedish research.

SNIC offers research communities training and education related to the use of SNIC resources. The resources are available free of charge to Swedish researchers in all types of research.

The Swedish National Infrastructure for Computing (SNIC)

EuroHPC

Researchers from academia, research institutes, public authorities and industry established in Sweden can apply for and get access to the EuroHPC pre-exascale and petascale supercomputers. Applying to EuroHPC can be tricky, but EuroCC National Competence Center Sweden (ENCCS) can assist you with selecting an appropriate EuroHPC resource, writing a proposal and getting access.

Get access to the EuroHPC pre-exascale and petascale supercomputers
A short video on the EuroHPC application process
How ENCCS can help with EuroHPC

Contact

Research Data Management Team
For questions on research data management, publication and preservation.
E-mail: opendata@su.se

Data Protection Officer
For questions on GDPR, information security and legal advice, consult Legal advice via serviceportalen