MMK's Crisis Management 2024. Coordinator: Lisa Hugosson.

• Head of Department: Niklas Hedin. Phone: 08-16 24 17, 070-568 8361
• Deputy Head of Department: Ulrika Nilsson. Phone: 08-16 23 27, 070-224 0851
• Head of Administration: Lisa Hugosson. Phone: 08-16 14 09, 070-840 2592
• KÖL: Helena Bergman. Phone: 08-16 12 27
• Analytical Chemistry: Nicole Pamme. Phone: 08-16 12 91, 073-543 1753
• Inorganic and Structural Chemistry: Ulrich Häussermann. Phone: 08-16 2390, 072-147 4378
• Inorganic and Structural Chemistry: Xiaodong Zou. Phone: 16 23 89, 076-216 8820
• Materials Chemistry: Aji Mathew. Phone: 08-16 12 56, 072-147 4367
• Physical Chemistry: Mattias Edén. Phone: 08-16 12 27

For SU central crisis management, please click here for details

• In the event of fire and risk of explosion: Evacuate and call rescue service - 112!
• In the case of minor fire events (in Swedish Larma - Rädda - Utrym): Alarm - Rescue - Extinguish! 

Fire Safety Responsible Director (brandskyddsansvarig)

• Ulrike Schimpf. Phone: 08-16 24 36, 073-075 3581

Fire Evacuation Leaders (utrymningsledare)

All Fire Evacuation Leaders at MMK are listed below. Coordinator: Ulrike Schimpf.

• Floor C5: Kadir Abdul Karim. Phone: 072-147 4431
• Floor C5: Christer Degerstedt. Phone: 072-147 4402
• Floor C4: Daniel Emanuelsson-Paulson. Phone: 08-16 23 74
• Floor C3: Aleksander Jaworski. Phone: 072-147 4391
• Floor A3: Emilia Eklund. Phone: 08-16 24 39, 072-148 2103
• Floor A3: Ulrike Schimpf. Phone: 08-16 24 36, 073-075 3581
• Floor B2: Claudia Möckel. Phone: 08-16 28 03, 070-874 0808
• Floor K2, C4: Bo Pang. Phone: 072-446 0257
• Floor C2: Kjell Jansson. Phone: 16 23 71
• KÖL: Jakob Norinder. Phone: 08-16 12 26, 072-084 0693

Fire Safety Organisation 2024

Members of the Fire Safety Organisation 2024 are listed below. Fire safety responsible director and coordinator: Ulrike Schimpf. 

Directors of Flammable Goods (föreståndare för brandfarliga varor)

• Analytisk kemi: Claudia Möckel. Phone: 08-16 28 03, 070-874 0808
• KÖL: Jakob Norinder. Phone: 16 12 26, 072-084 0693
• MMK: Gunnar Svensson. Phone: 16 45 05
• MMK: Ulrike Schimpf. Phone: 08-16 24 36, 073-075 3581

Fire Safety Controllers (brandskyddskontrollanter)

• Awat Dostberg: A3, C3 
• Houssine Khalili: C4, C2
• Jakob Norinder: KÖL
• Kadir Abdul Karim: C5, K2
• Christer Degerstedt: Back up for all

Sexual and other harassment is unacceptable at MMK. If harassment occurs, it should cease, so the person affected will be able to resume normal activities as soon as possible.

When an incident has occurred, and the person affected contacts someone in the department

You as an employee have no duty to investigate or form an opinion about the question of guilt. A subjective account by anyone about the harassment is sufficient for you to act according to 1-3 below.

1. If anyone employed at MMK is aware of harassment, which is not under investigation, occurring this person is obliged to:
2. Inform the person being harassed about MMK´s policy, and about how seriously MMK views such incidents.
3. Point out the policy of MMK to the person being harassed, and about how seriously MMK views such incidents.

Report the incident to one of the contacts below or directly to the head of the department.

• Head of Department: Niklas Hedin
• Coordinator Work environment and Equal conditions: Ulrike Schimpf
• Chair of PhD Council: Hazel Tamar Rycroft
• Analytical Chemistry: Nicole Pamme
• Inorganic and Structural Chemistry: Xiaodong Zou. 
• Materials Chemistry: Jiayin Yuan
• Physical Chemistry: Alexander Lyubartsev

The contact and the department head must be informed and the incident be recorded, even if the person affected wishes to remain anonymous and doesn’t want to pursue the case. If the person affected wishes to remain anonymous, all persons concerned must remain anonymous.

Process

• The contact persons are obliged to report to the department head, who has to record the incident.
• The contacts and department head are obliged to inform the person affected about the procedure for filing a formal complaint and what action the department and disciplinary committee will take.
• The department head is obliged to interview the person accused privately, to hear that person's version. If the harassment is minor and might be attributable to a misunderstanding an agreement may be sufficient for the harassment to cease.
• If the person affected wishes to pursue the case, the personnel office should be contacted to contact the students’ union when appropriate.
• The department head is responsible for promptly communicating the complete decision of the disciplinary committee to the department board and personnel concerned. If the complaint is a student also inform the other students if the complaint wishes.

Following up

The contact or department head will meet the person affected at least three times after the disciplinary committee's decision, or a settled agreement. About one week, a month, and six months after the case is formally closed. On these occasions, the person affected should be asked:

• Has the harassment come to an end?
• How do you feel about the response from the department?
• If the case was closed by an agreement, has the harassing person followed the agreement?
• Have you been subjected to other harassment as a result of the complaint process?

If the person affected does not feel comfortable talking with the contact persons or department head, then the person may appeal directly to the personnel office of SU.

Please refer to the Harassment and victimisation guidelines published by SU centrally

Honesty, Respect and Equality

At MMK we shall meet each other in a respectful and considerate manner, based on equality. Also when we encounter problems, we shall together strive to find constructive solutions.

At MMK we will strive to:

• Maintain an open climate in which equality issues, sex-linked values, and the norms at the department can be discussed and challenged.
• Equal pay for equal work.
• Equal gender representation in preparatory and decision-making bodies and in nominating committees.
• Improve equality in formal and informal positions of power.
• Make it easier for both male and female employees to combine work and parenthood by establishing procedures and an infrastructure at MMK to support projects with members who are on maternity/paternity leave for longer periods of time.

For questions related to laboratory and chemical saftety, please contact MMKs lab safety manager Ulrike Schimpf. 

E-mail: ulrike.schimpf@mmk.su.se

Room: A319 (analytical chemistry cooridor)

All details are listed on the Laboratory Safety and Work Environment web page

Please register your guest two weeks prior to the person's arrival.

Log on to the Control Panel to register your new guest and or employee, you will need to be at SU to do this.

Link to control panel

Username

Same as your university e-mail

Password

Your chosen password (independent of SUKAT), press recover password the first time you want to login.

Please note!
Only eligible people will have possibility to login.

Instructions

1. When you have logged in, in the top menu there is an icon called "Guests", click on it.
2. In the top left corner, choose "Create New"
3. Fill in the form, if there is an asterisk (*) behind, that is mandatory information you will have to fill in. Offices with shared phones are listed in the right panel.
4. Please use the field "Other information" for additional/important/"good-to-know" information.
5. Click on the "save & send"-button.

1. Keys and Access Card

(applies to everyone)
These are pre-ordered by your supervisor in cooperation with the administration.

The keys can be picked up at the Service center

2. Safety folder

(applies to everyone)
The safety folder will be placed in your mailbox or handed to your supervisor. It contains vital information about the safety and work environment at MMK. This folder must be read and the quizes need to be answered. Your supervisor will correct them. Only when you have passed, are you allowed to enter the labs.

Work environment and laboratory safety rules at MMK 2022 (1393 Kb)

3. Mailbox

(only applies to visitors staying longer than 6 months)
Your mailbox is located on the A3 or C4, depending on where you have your office and sorted by division.

4. Staff handbook

You and your workplace, SU staff handbook

All employees at the University have their own profile on the university's website. Each profile page contains basic information from the staff directory SUKAT, and users can add their own profile image, text, and publication list from DiVA, as well as links and files. The content on the profile page should be related to the user's position at Stockholm University.

This page is your presentation and biography when presenting research at the department, please keep it updated!

Profile page instructions

Depending on the type of assistance you need there are different people to contact. 

Computer hardware and software

For questions regarding hardware and software, contact person at MMK: Erik Attoff

SUKAT - Stockholm University Login Account

You need a username and password to log on to the internet, your computer, and other web facilities. The account is pre-ordered by your supervisor in cooperation with the administration. 

If you are missing your account login details, contact: Baltzar Stevensson

Service Portal - Stockholm University IT support

Please contact SU's Service Portal (in Swedish Serviceportalen) for IT-related questions, as well as error reporting.

Link to Serviceportalen

More information about communication and outreach at the department.

Production tools and templates

An useful tool to make posters, flyers, brochures, e-mails, and events according to SU standards. Requires university account to log in.

Production tools (brochures, posters, e-mails, and events)

To create documents using SU and MMK templates, please download templates from Mediabank. Requires university account to log in.

Templates for Word and Power Point (through SU mediabank)

Policy for research applications from non-tenured researchers at MMK (102 Kb)

Register your Secondary employment in Primula, and/or that you have taken part of the regulations every year. As a teacher, you shell certify that you have taken part of the regulations of Stockholm University concerning secondary employment and continuously report secondary employment at your own initiative.

Defintion and regulations concerning Secondary employment.

Seminar rooms, Meeting rooms, Computer room or Silent room can all be booked

C513 FLEXIROOM Seminar/Meeting/Computer Room

This facility has

• 22 seats
• 8 computers
• a projector (no screen)  
• 2 whiteboards
• Suitable for meetings, conferences, lectures, exams etc.

PLEASE NOTE: As the room is carpeted floor NO FOOD OR DRINKS (except water) is allowed.

C516 (North & South) Seminar Room(s)

Both C516 North and South have 18 seats and can be used as one big room or two seperate.

Room is equpied with projector and a whiteboard

Suitable for seminars, lectures and exams.

C545 Meeting Room

This facility has

• 15 seats
• projector
• TV screen
• whiteboard

Suitiable for meetings and smaller conferences.

Keys and access

Keys to these rooms can be picked up from office C406.

Rooms are booked through TimeEdit (use university account to log in)

Manual?

Agreement with new travel agency, Egencia, applies from July 1, 2019. The travel agency has been contracted in accordance with the Swedish Public Procurement Act.

The agreement means that it obliges everyone at the university to buy their business travel with them. On November 1st 2023, the new travel agency will be Amex GBT. If planning to travel after November 1st 2023, please consider booking your trip after the 1st to avoid trouble with accessing you booking.

Contact Egencia

MMK encourages staff to travel by train for buisness travel within Europe, and will cover some expenses related to train travel. Please refer to below link for full policy.

European train travel, MMK policy

SU inspiration and instruction webinar on how to travel by train in Europe

Stockholm University and SJ AB have an agreement on business travel by train.

Train tickets can be bought directly from SJ

For travel related expenses, refer to this article

• Vacation plans no later than 15 April, apply in Primula
• Take at least 4 weeks of vacation during the summer (1 June – 31 August).
• If you do not apply for at least four weeks summer vacation before 15 April, you will assigned vacation 8 July to 31 July.
• You may save up to 30 day of vacation, days exceeding 30 saved days, you will need to use this year. If you do not use them yourself, you will be assigned holidays in December.

For more information, please refer to the staff handbook

Things to think of before leaving the department

• Please return the (physical) safety folder.
• Please leave eventual keys and your access card.
• Please fill in and follow the instructions in the Assurance document “Leaving MMK“.

Work environment and laboratory safety rules at MMK 2022 (1393 Kb)

If you are leaving Sweden

Inform the Tax Authorities (Skatteverket) that you are leaving the country.

Link to Skatteverket

Barbecues, parties and sports teams. 

Read more, Social activites at the department

A variety of resources are available for staff, visiting researchers and PhD students wishing to engage in sports and recreational facilities. Please refer to the staff handbook for more information.

More information in the staff handbook

Every year we welcome exchange students and free-movers to do internships at MMK. By clicking the link you will find the MMK policy regarding enrollment to into courses and insurance requirements. If you have any questions or feel unsure on how to proceed, please contact the Chemistry Section & Student Affairs Office for guidance. You will reach them on chemistry@su.se.

Policy regarding enrollment of different student categories into internship and research projects

Delivery address for large parcels

Stockholm University wishes to streamline the invoice management process by exchanging incoming invoices in electronic format. 

In order to comply with this, please read the information carefully.

Invoices, payments and e-commerce (SU central web)

Invoices from Sweden

Billing address for invoices from outside of Sweden:

All purchases at MMK must follow the guidelines for procurement at Stockholm University. The University's Environmental Policy applies to all procurement.

If you have questions, please talk to :

• MMK procurement coordinator, Baltzar Stevensson
• Lab instruments and inventory, Mattias Edén
• E-commerce, Åsa Andersson
• Chemicals, Laboratory Safety Coordinator and KLARA Administrator at MMK

For more information please refer to the SU website on procurement

Depending on the type of expense, different routines apply. Please refer to article for more information.

Claim Expenses

Have to have run thorough with someone who know which are relevant

20160423 Non-disclosure agreement (259 Kb)

Short Manual for the Chemistry Section: A summary of who should sign an agreement (211 Kb)

Commissioned Activities – general conditions (261 Kb)

Non-disclosure agreement (107 Kb)

Assessment of research project / degree project, undergraduate level (115 Kb)

Evaluation criteria, non graded internships (128 Kb)

Research plan, KZ5009, KZ5010, KZ7010, KZ8020 (93 Kb)

Grading report KZ5009 KZ5010KZ7010 KZ8020 (138 Kb)

Procedure Degree project supervisor (256 Kb)

Registration of degree project (248 Kb)

Masters thesis template (19 Kb)

Individual feed-back on oral presentation form (94 Kb)

Reflection Instructions (103 Kb)

DegreeProject-EvaluationForm (354 Kb)

Credit transfer PhD student (248 Kb)

Invitation to tender (95 Kb)

Helena Bergman, head of KÖL
Niklas Hedin, head of dept MMK
Daniel Daley/Lena Mäler, deputy head and head of dept DBB
Kálmán J Szabó, head of deptorganic chemistry

Gunnar Svensson
Jing Li
Andrew Kentaro Inge
Anneli Kruve
Hazel Tamar Rycroft

The local Council for Working Environment and Equal Conditions (RALV) at MMK is for issues concerning the working environment and equal conditions. All representatives are listed below:

Ulrike Schimpf (chair, laboratory safety coordinator)

Gunnar Svensson (fire safety responsible, equal treatment)

Mattias Edén (work environment Physical chemistry)

Mika Sipponen (researcher, safety officer)

Mirva Eriksson (deputy work environment)

Kjell Jansson (evacuation officer)

Tatiana Bulavina (administration, economy)

Kadir Abdul Karim (fire protection, deputy work environment, evacuation officer)

Zoltán Bacsik (deputy fire protection)

Andrew Ken Inge (safety officer, MACAL)

Christer Degerstedt (caretaker, evacuation officer)

Baltzar Stevensson (safety officer, environmental delegate)

Ulrika Nilsson (work environment analytical chemistry, equal treatment)

Claudia Möckel (flammable goods director, evacuation officer)

Jakob Norinder (safety officer, flammable goods director KÖL, evacuation officer KÖL)

Helena Bergman (work environment KÖL)

Carla Caponio

Matilda Andersson

Gunnar Svensson, Chair
Kadir Abdul Karim
Kjell Jansson
Christer Degerstedt
Zoltan Bacsik
Aleksander Jaworski
Daniel Emanuelsson-Paulsson
Jakob Norinder
Helena Bergman

Members of the Infrastructure Investments Group 2024:

• Aji Mathew
• Anneli Kruve
• Gunnar Svensson
• Mattias Edén
• Michael Sannemo Targama
• Ulrich Häusserman, Chair

Members of the Management Group 2024:

• Daniel Emanuelsson-Paulson, Associate during 2024
• Kálman J Szabó, Associate during 2024 
• Lisa Hugosson
• Mats Johnsson
• Niklas Hedin, Chair
• Ulrika Nilsson

All members of the PhD Council 2024:

• Carla Caponio
• Giulia Piciullo
• Hazel Tamar Rycroft, Chair 
• Yvonne Kreutzer
• Wei-Chieh "Harry" Wang, Vice Chair

All members of the PhD Recruitment Group 2024:

• Alexander Lyubartsev
• Giulia Piciullo
• Gunnar Svensson, Chair
• Hazel Tamar Rycroft
• Mattias Edén
• Unnimaya Thalakkale Veetil

All members of the Research Education Group 2024 are listed below, all representatives of the PhD Council 2024 are also members:

• Alexander Lyubartsev
• Jiayin Yuan
• Nicole Pamme
• Matilda Andersson
• Ulrika Nilsson, Chair
• Xiaodong Zou

Andrew Kentaro Inge
Baltzar Stevensson

Emilia Eklund (maternity leave)
Jakob Norinder
Mika Sipponen
Ionnis Saktidis

Members of the Strategy Group 2024:

• Aji Mathew
• Alexander Lyubartsev
• Jiayin Yuan, Chair
• Nicole Pamme
• Xiaodong Zou

All lectures teach at the undergraduate level. 

• Mats Johnsson, Director of Studies

Responsible for work environment and safety

Ulrika Nilsson, prof, and deputy department director

Responsible for lab safety and security

Ulrike Schimpf, research engineer and lab safety coordinator