Please register your guest two weeks prior to the person's arrival.

Log on to the Control Panel to register your new guest and or employee, you will need to be at SU to do this.

Link to control panel

Username

Same as your university e-mail

Password

Your chosen password (independent of SUKAT), press recover password the first time you want to login.

Please note!
Only eligible people will have possibility to login.

Instructions

1. When you have logged in, in the top menu there is an icon called "Guests", click on it.
2. In the top left corner, choose "Create New"
3. Fill in the form, if there is an asterisk (*) behind, that is mandatory information you will have to fill in. Offices with shared phones are listed in the right panel.
4. Please use the field "Other information" for additional/important/"good-to-know" information.
5. Click on the "save & send"-button.

1. Keys and Access Card

(applies to everyone)
These are pre-ordered by your supervisor in cooperation with the administration.

The keys can be picked up in the Service center

2. SUKAT account

(University log in account, applies to everyone)
The account is pre-ordered by your supervisor in cooperation with the administration. Please see local system administrator in order to retreive your account details.

3. Safety folder

(applies to everyone)
The safety folder will be placed in your mailbox or handed to your supervisor. It contains vital information about the safety and work environment at MMK. This folder must be read and the quizes need to be answered. Your supervisor will correct them. Only when you have passed, are you allowed to enter the labs.

Work environment and laboratory safety rules at MMK 2022 (1393 Kb)

4. Mailbox

(only applies to visitors staying longer than 6 months)
Your mailbox is located on the A3 or C4, depending on where you have your office and sorted by division.

5. Staff handbook

You and your workplace, SU staff handbook

6. Set up your SU profile page

All employees at the University have their own profile on the university's website. Each profile page contains basic information from the staff directory SUKAT, and users can add their own profile image, text, and publication list from DiVA, as well as links and files. The content on the profile page should be related to the user's position at Stockholm University.

This page is your presentation and biography when presenting research at the department, please keep it updated!

Profile page instructions

All employees at the University have their own profile on the university's website. Each profile page contains basic information from the staff directory SUKAT, and users can add their own profile image, text, and publication list from DiVA, as well as links and files. The content on the profile page should be related to the user's position at Stockholm University.

This page is your presentation and biography when presenting research at the department, please keep it updated!

Profile page instructions

Depending on the type of assistance you need there are different people to contact.

University Login Account (SUKAT)

You need a username and password in order to log on to the internet, your computer and other web facilities. If you are missing your account login details please contact Baltzar.

You can access IT-support through Serviceportalen

Link to Serviceportalen

Policy for research applications from non-tenured researchers at MMK (102 Kb)

Register your Secondary employment in Primula, and/or that you have taken part of the regulations every year. As a teacher, you shell certify that you have taken part of the regulations of Stockholm University concerning secondary employment and continuously report secondary employment at your own initiative.

Defintion and regulations concerning Secondary employment.

Seminar rooms, Meeting rooms, Computer room or Silent room can all be booked

C513 FLEXIROOM Seminar/Meeting/Computer Room

This facility has

• 22 seats
• 8 computers
• a projector (no screen)  
• 2 whiteboards
• Suitable for meetings, conferences, lectures, exams etc.

PLEASE NOTE: As the room is carpeted floor NO FOOD OR DRINKS (except water) is allowed.

C516 (North & South) Seminar Room(s)

Both C516 North and South have 18 seats and can be used as one big room or two seperate.

Room is equpied with projector and a whiteboard

Suitable for seminars, lectures and exams.

C545 Meeting Room

This facility has

• 15 seats
• projector
• TV screen
• whiteboard

Suitiable for meetings and smaller conferences.

Keys and access

Keys to these rooms can be picked up from office C406.

Rooms are booked through TimeEdit (use university account to log in)

Manual?

Agreement with new travel agency, Egencia, applies from July 1, 2019. The travel agency has been contracted in accordance with the Swedish Public Procurement Act.

The agreement means that it obliges everyone at the university to buy their business travel with them.

Contact Egencia

Stockholm University and SJ AB have an agreement on business travel by train.

Train tickets can be bought directly from SJ

For travel related expenses, refer to this article

• Vacation plans no later than 15 April, apply in Primula
• Take at least 4 weeks of vacation during the summer (1 June – 31 August).
• If you do not apply for at least four weeks summer vacation before 15 April, you will assigned vacation 8 July to 31 July.
• You may save up to 30 day of vacation, days exceeding 30 saved days, you will need to use this year. If you do not use them yourself, you will be assigned holidays in December.

For more information, please refer to the staff handbook

Things to think of before leaving the department

• Please return the (physical) safety folder.
• Please leave eventual keys and your access card.
• Please fill in and follow the instructions in the Assurance document “Leaving MMK“.

Work environment and laboratory safety rules at MMK 2022 (1393 Kb)

If you are leaving Sweden

Inform the Tax Authorities (Skatteverket) that you are leaving the country.

Link to Skatteverket

Barbecues, parties and sports teams. 

Read more, Social activites at the department

A variety of resources are available for staff, visiting researchers and PhD students wishing to engage in sports and recreational facilities. Please refer to the staff handbook for more information.

More information in the staff handbook

Every year we welcome exchange students and free-movers to do internships at MMK. By clicking the link you will find the MMK policy regarding enrollment to into courses and insurance requirements. If you have any questions or feel unsure on how to proceed, please contact the Chemistry Section & Student Affairs Office for guidance. You will reach them on chemistry@su.se.

Policy regarding enrollment of different student categories into internship and research projects

Stockholm University is to be characterised by its excellent environment for work and study. All employees and students shall be treated equally and with respect.

Plan of action in case of harassment (for example sexual harassment) at the Department of Materials (239 Kb)

Please refer to the Harassment and victimisation guidelines published by SU centrally

Honesty, Respect and Equality

At MMK we shall meet each other in a respectful and considerate manner, based on equality. Also when we encounter problems, we shall together strive to find constructive solutions.

At MMK we will strive to:

• Maintain an open climate in which equality issues, sex-linked values, and the norms at the department can be discussed and challenged.
• Equal pay for equal work.
• Equal gender representation in preparatory and decision-making bodies and in nominating committees.
• Improve equality in formal and informal positions of power.
• Make it easier for both male and female employees to combine work and parenthood by establishing procedures and an infrastructure at MMK to support projects with members who are on maternity/paternity leave for longer periods of time.

Work group for work environment and equal treatment at MMK

Consists of 21 members from all sections.
Present Members in 2021: 8 women and 13 men.
The present group had seven meetings in 2021.

Work environment and equal treatment 2021 (391 Kb)

Below you will find the Safety folder, which presents a welcome routine for guests and new employees at MMK.

This folder contains information about the Department and about routines, safety regulations, action plans etc.

It is the responsibility of all staff and guests to read, understand and follow these routines.

Work environment and laboratory safety rules at MMK 2022 (1393 Kb)

The waste management procedures are intended to give you guidance about how waste is handled at Stockholm University. They cover all waste generated in university activities.

All information related to waste managment is published on the central SU webpages. 

University’s waste management procedures for office waste

University’s waste management procedures for laboratory waste

Recycling stations and centres

KLARA is the chemical registration system for all chemicals and the risk assessment system at the department.

For an introduction to Klara, please watch this film

KLARA login

Each purchased chemical must be registered in the system and a barcode needs to be attached to the container. This is done by the KLARA inventory officer that each research group has. 
The group leader (principal investigator) appoints a person responsible for KLARA. (KLARA Inventory officer). 
 

In KLARA you can:

Check what chemicals are available in your group or at MMK or other departments at SU

• For information at MMK go to “start page” and use the “find” function
• For information at SU use the tab “chemical products“ on the top of the KLARA page 

Check the Material Safety Data Sheet information (MSDS) for chemicals/solvents/gases
Create/Upload/find risk assessments for experiments. PI needs to approve and sign the risk assessment. The signed hard copy should be found in the lab of the respective experiment. 
Find out which substances require an investigation and/or permit or an exemption to use/store!! 

For example: Mercury needs an exemption
The application document page is found in KLARA where the mercury compounds are listed. The official application for the permit is done through KEMI.

Contact the local Laboratory safety coordinator at MMK (by filling the Usage of Mercury form) and KLARA Administrator for further information of how to proceed.

Duties of KLARA inventory officer:

Register new products purchased in the research group, and add new/updated MSDSs into the system

• Print out barcodes for the new chemicals/solvents/gases 
• Check that the labels on containers are correct, no old pictograms are allowed anymore.
• Unregister discarded products in KLARA
• KLARA inventory of all chemicals in the research group. 
• Answer the questions about KLARA in your research group

KLARA inventory officer needs to attend a course on the KLARA system. The courses are organized regularly by SU.

Contact the KLARA local administrator when problems and questions arise 

Inventory is done annually at the department. The period is January to February every year.

The local administrator for the KLARA-system at the department is Mirva Eriksson.
The local laboratory safety coordinator at MMK is Ulrike Schimpf.
 

• Remember to empty all pockets (for ex. marker pens will destroy the laundry batch and you will be charged >10 000 SEK)
• Button-upp all buttons
• Do not send ”bad” labcoats for ex. with large holes
• Roll down sleeves, do not fold the coat, keep right side up before putting it into the purple laundy bag (Textilia)
• Fill in form, print two (one inside the bag and one outside), also email the form to Laboratory Safety Coordinator at MMK
• Pick-up and return every second week on Tuesdays at floor A2
• Contact Laboratory Safety coordinator or your Lab Host for more information
• Lab Hosts for the research groups are responsible for the lab coat laundry coordination 
   

To report an incident or an injury or work related illness, please use SAMIR

Link to SAMIR

Have you discovered a water leak? Is one of the doors broken? Is there a problem with any of the department facilities?

These issues are the responsibility of Akademiska Hus.

Link to Akadmiska hus (Swedish only)!

• Gas storage rooms have a list of gases on the magnetic door board

• If you remove a gas tube you must take its magnetic sticker label with it and put it on the similar door board outside your lab

• New magnetic stickers can be ordered from Work Environment group

• This procedure allows us to know the whereabouts of the gas tubes (fire security issue) 

• When you return your empty gas tube and when you get a new one, inform Kadir Abdul Karim. We need to know tube ID numbers, volumes and tube placement in order to keep our gas list updated!

Delivery address for large parcels

Stockholm University wishes to streamline the invoice management process by exchanging incoming invoices in electronic format. 

In order to comply with this, please read the information carefully.

Invoices, payments and e-commerce (SU central web)

Invoices from Sweden

Billing address for invoices from outside of Sweden:

All purchases at MMK must follow the guidelines for procurement at Stockholm University. The University's Environmental Policy applies to all procurement.

If you have questions, please talk to :

• MMK procurement coordinator, Baltzar Stevensson
• Lab instruments and inventory, Mattias Edén
• E-commerce, Åsa Andersson
• Chemicals, Laboratory Safety Coordinator and KLARA Administrator at MMK

For more information please refer to the SU website on procurement

Depending on the type of expense, different routines apply. Please refer to article for more information.

Claim Expenses

Website, support in contact with central comms office, some events support

You can get in touch with MMK's communicator Charlotte Boegård, by e-mail charlotte.boegard(at)su.se

Please include Charlotte Boegård in the loop when contacting SU comms office (this will save you some time and hassle as they will contact her before getting back to you).

Central SU comms support

Useful tool to make posters, flyers, broschures, e-mails and event accoring to SU standard. Requires university account to login.

Production tools (broschures, posters, e-mails and events)

To create documents using SU and MMK template, please download templates from mediabank. Requires university account to login.

Templates for Word and Power Point (through SU mediabank)

Have to have run thorough with someone who know which are relevant

20160423 Non-disclosure agreement (259 Kb)

Short Manual for the Chemistry Section: A summary of who should sign an agreement (211 Kb)

Commissioned Activities – general conditions (261 Kb)

Non-disclosure agreement (107 Kb)

Assessment of research project / degree project, undergraduate level (115 Kb)

Evaluation criteria, non graded internships (128 Kb)

Research plan, KZ5009, KZ5010, KZ7010, KZ8020 (93 Kb)

Grading report KZ5009 KZ5010KZ7010 KZ8020 (138 Kb)

Procedure Degree project supervisor (256 Kb)

Registration of degree project (248 Kb)

Masters thesis template (19 Kb)

Individual feed-back on oral presentation form (94 Kb)

Reflection Instructions (103 Kb)

DegreeProject-EvaluationForm (354 Kb)

Credit transfer PhD student (38 Kb)

Invitation to tender (95 Kb)