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Information for employees at Fysikum

Travel and expenses

The rules and procedures which apply to business travel and credit/debit cards are available on SU’s homepage (in Swedish).

Central information on travel (e.g. travel advances, etc.)

A few points that are relevant to consider in connection with travelling are given below on the link below.

Business travel

Several of the Offices within the University Administration as well as the Stockholm University Library offer their services and support to researchers at Stockholm University.

When you publish an article

Register your publications in DiVA

Your profile page

Financing your research

For researchers at Stockholm University

Export control for research activities (for dual-use items)

Dual-use items (DUI) are products that can be used in the civil sector or in research, but which also have properties that can be used for other than peaceful uses, for example military purposes, terrorism or in connection with weapons of mass destruction. Examples: certain materials, chemicals and biological agents, certain types of instruments, computers, software, methods/technology and knowledge.

DUI must not be exported outside the EU without permission, and in some cases a permit is also required for transfer within the EU. Stockholm University must ensure that all handling of DUI is carried out in accordance with applicable laws and regulations. Co-workers who export products, technology, knowledge etc. out of the country, are obliged to find out if these products are classified as DUI. Export is counted if the product is sold, lent, given away, is temporarily outside Sweden’s borders.

The classification is made by the responsible researcher, with the support of the contact person/s for export control at the department. Centrally at the University, there is an export control officer for support in the classification of products, and for handling of SU’s applications for permits for export, from the authority ‘Inspectorate of Strategic Products’, when needed.

Contact persons for export control at Fysikum:
Patrik Löfgren (patrik.lofgren@fysik.su.se)
Petra Björk (petra.bjork@fysik.su.se)

Contact Export control officer, SU central:
E-mail: exco@su.se

More information and checklist for classification of DUI: Staff/Research/Research integrity, ethics and legal aspects/Export control and dual-use items:
https://medarbetare.su.se/en/research/research-integrity-ethics-and-legal-aspects/export-control-and-dual-use-items

Routines for archiving documentation regarding DUI

Documentation related to DUI must be archived (logged). More information in SU’s ’Procedure for export control’:
https://medarbetare.su.se/en/our-su/governance/rules--regulations/safety-security-and-irregularities/procedure-for-export-control

Use the checklist ‘Dual use items classification checklist’ to determine if a product or technology is covered by export control.
https://medarbetare.su.se/en/research/research-integrity-ethics-and-legal-aspects/export-control-and-dual-use-items

If the decision after completing the checklist is that no permission is needed, the signed checklist (‘Dual use items classification checklist’), with the result, must be archived. Send the checklist as a PDF-document to the registrar at Fysikum (registrator@fysik.su.se). Name the document as follows:‘Dual use items classification checklist_product name_first name+last name of responsible researcher_date’.
Example: Dual use items classification checklist_machine_Anna Andersson_2025-01-09.

If the decision after completing the checklist instead is that a permit needs to be applied for, the export control officer at SU centrally must be contacted (exco@su.se), to handle the application for a permit, from the relevant authority.

Purchase/import/export of products with associated ‘end-user-declaration’

When purchasing/importing/exporting certain products, an ‘end-user-declaration’ (or similar) must be signed by the responsible person. The signed document must be archived (logged), according to routine (see below).

For questions and information, contact:
Patrik Löfgren (patrik.lofgren@fysik.su.se)
Petra Björk (petra.bjork@fysik.su.se)

Routines for archiving documentation regarding products with associated ‘end-user-declaration’

The signed ’end-user-declaration’ must be sent as a PDF-document to the registrar at Fysikum (registrator@fysik.su.se). Name the document as follows: ’End-user-declaration_product name_first name+last name of responsible person_date’.
Example: ‘End-user-declaration_machine_Anna Andersson_2025-01-09’.

Procurement

All procurements at SU must be performed according to The Public Procurement Act which is the law that is regulating public procurements.

Procurement

Direct procurement

Direct procurement is allowed only if the collected value for the same type of products for the whole university over one calendar year is below 615 312 SEK.

Direct procurement

Working alone can involve special risks and it is important to identify which these can be. According to the Work Environment Act (Arbetsmiljölagen, chapt 3, § 2, section 2), the employer must take into account the special risk of ill-health and accidents that may result from the employee performing work alone.

Regulations from the Swedish Work Environment Authority (Arbetsmiljöverket, AFS 2023:1, AFS 2023:2) contain general provisions on solitary work. For pregnant and breastfeeding employees, an individual risk assessment need to be carried out, to ensure that the working environment is safe.

Risk Assessment

Information on security at SU presented at a Fysikum -fika by Peter Klysing, Head of Security and Mr Dick Mattsing, Deputy. Head of Security can be read on the link below.

Security at Stockholm University

The Fysikum Computing Service Group maintains services that the central SU IT division cannot provide. This includes local web services, high-performance computing, backup storage and so on, as well as providing support for Fysikum specific computer installations and customizations. In addition we mediate requests to the IT division, like for activation of new network outlets, and maintain the databases needed for the Fysikum part of the network infrastructure.

Read more about Fysikum IT service

For computer support contact: dsa@fysik.su.se

The department of physics uses the Mobile extension (MEX) service from SU which replaces the desk phone. You get full functionality on your mobile phone and can refer your phone if you are ill, at meetings etc.You can also call the four-digit extensions within the SU directly from the mobile phone.

Read more about phone and subscription

Photo: Patrik Löfgren

The core facility comprises the mechanical workshop at AlbaNova (run jointly by the Fysikum and KTH), located in Albano and the supporting workshop at the Department of Geological Sciences (IGV), located in Frescati. 

Read more about Mechanical workshop services here

The Technical Division is a basic technical resource for the extensive experimental research activities carried out within Fysikum. The department can offer specialist expertise in a number of different engineering fields such as electronics, mechanical engineering and vacuum technology.

Services of the Technical Division