Stockholm University has a handbook for international researchers which contains information about life in Sweden, as well as information about insurance and medical care, working life at Stockholm University, accomodation in Stockholm and research funding.

Hej - Handbook for international researchers

Relocation

All you need to know about moving to Sweden and working at Stockholm University.

Relocation

Stockholm Dual Career Network

For partners to international researchers at the universities in Stockholm.

Stockholm Dual Career Network

A summary of the conditions of employment of staff at the University can be found via the link below. Here you can find information on working hours, sickness and medical care, different types of leave, holidays, insurance and pensions.

Employment

All salary payments will be made through Danske Bank to each employee's bank account.

All employees must register their bank account at Danske Bank in order to receive salary payments to their regular bank account. There is a link in the HR System Primula to Danske Bank. BankID or e-ID (e-legitimation) and SU's account number 79200 has to be used to make the registration. If you have not yet received access to Primula, you can request the link from your department.

Recording bank details will not automatically make employees’ a Danske Bank client – it has to be done in order to make salary payments directly to the employees’ personal bank account.

If Danske Bank does not receive banking details, the salary will be paid out as a pay order/check instead to the address that is registered in Primula. When recording bank details, it is also appropriate that everyone verifies the address information in Primula.

Salary payments to part-time teachers and guest lecturers with a Swedish social security number

A person who does not have a permanent employment at the department, but who works as a part-time teacher or as a guest lecturer on occasion, must at the end of each month submit a time report to the person responsible for the subject in question, who in turn submits it to the head of administration. 

Salary payments to part-time teachers and guest lecturers without a Swedish social security number

For international employees who do not have permanent employment at the department, and who work as part-time teachers or as guest lecturers on occasion, a time report must be submitted in the same way as above.

The difference is that the person also needs to fill in the form Payment to foreign account and send in a copy of the passport, so that the salary can be paid. The documents are then sent to the Swedish Tax Agency by the department's Head of Administration for a so-called SINK decision.

Please note that this may take a few weeks, so please send the required forms well in advance.

Salary payment to guest lecturer with employment at another department at Stockholm University

A person who has a permanent job at another department at Stockholm University, who gives a guest lecture or do similar work at our department, must state that he is employed at the university. The person's department invoices our department for the work.

If the work is more extensive than a few hours, the compensation must instead be another way. Please contact Anneli Hilmersson for handling both of the above two cases.

Invoicing 

When invoicing, write the department's reference number 172 and your name. All forms of purchasing at the department such as books, office supplies, etc. are handled by Margarita Shiraishi. Please note that you should always contact the administration before buying anything.

Salary and compensation

The University Administration offers a number of different forms and templates, for different needs, that is avalible for employees.

Forms A-Z 

To be reimbursed for travel costs and expenses you must register the expenses in Primula.
Stockholm University has an agreement for business travel with Amex GBT (American Express Global Business Travel) as of November 1, 2023.

Book your trip

Stockholm University and SJ AB have an agreement on business travel by train.
During business travel, an employee is insured through Kammarkollegiet. Make sure you pick up an insurance card in good time before your trip, from the department's administrative manager.

For other questions and assistance regarding travel and travel expenses, please contact Head of Administration.

If you are absent due to illness for more than seven calendar days in a row, you are required to submit a doctor’s certificate to your department, centre, etc. Under certain circumstances a doctor’s certificate can be required for a shorter period of absence due to illness.

Our HR system Primula is used for reporting leave of absence due to illness.

Illness

Care of child (VAB)

If you are at home with a sick child, so-called VAB (child care), this must also be reported in Primula.
The date period must correspond to the period reported to Försäkringskassan (The Swedish Social Insurance Agency). The compensation that is paid is called temporary parental benefit. The compensation at VAB is a little less than 80% of your salary. If the child is ill for more than seven days, a certificate from a doctor or nurse must be sent to the Personnel Department at SU by post.

More information about VAB from the Swedish Social Insurance Agency:

Försäkringskassan (In Swedish)

As of November 1, 2023, Avonova Hälsa AB is Stockholm University's supplier of corporate healthcare services.

All employees, doctoral students and postdocs, regardless of the form of funding, have the right to occupational health care. Temporary employees (part-time teachers, custodians, etc.) are not covered.

Occupational health care

As an employee at Stockholm University, you are entitled to a Wellness Benefit of 3000 SEK per year to spend on wellness and fitness activities.

You have to register your wellness benefit and receipts in Primula/My page/Wellness Benefit.

As an employee at the University you are entitled to one hour/week of preventive health care (friskvård, i.e. wellness activities) during working hours if you are working full-time.

Wellness

There is a requirement that peer-reviewed publications should be published in Open Access. On this page you will find some useful information regarding Open Access and Open data i Horizon 2020.

Open access

All new compilations of research funding opportunities are published by the Office for Research.

Research funding calls

The main purpose of this policy is to clarify the overall view of Stockholm University as regards protecting and promoting good research practice. The policy introduces the foundations for this work as well as the distribution of responsibilities within the organisation.

Stockholm University’s research integrity and ethics policy