Internal
On this page, you will find information relevant to all employees at the Department of Chemistry.
In case of emergency
SU security phone 24-hours: 08-16 42 00
Extra number phone: 08-15 42 00
SOS Alarm phone: 112. Only in emergencies, such as urgent medical conditions or fires.
Poison information phone: 08-33 12 31
Defibrillators at campus
Defibrillators are located throughout the campus. Before performing CPR, call 112 and send someone to meet the ambulance. In the Arrhenius buildings, defibrillators are available at the entrances to houses C, D, E, O, P, and KÖL near Magneliesalen.
Whom to contact in case of emergency
The department´s Crisis Management 2024. Coordinator: Lisa Hugosson.
Head of Department: Niklas Hedin. Phone: 08-16 24 17, 070-568 8361
Deputy Head of Department: Ulrika Nilsson. Phone: 08-16 23 27, 070-224 0851
Head of Administration: Lisa Hugosson. Phone: 08-16 14 09, 070-840 2592
KÖL Building: Helena Bergman. Phone: 08-16 12 27
Analytical Chemistry: Nicole Pamme. Phone: 08-16 12 91, 073-543 1753
Inorganic and Structural Chemistry: Ulrich Häussermann. Phone: 08-16 2390, 072-147 4378
Inorganic and Structural Chemistry: Xiaodong Zou. Phone: 08-16 23 89, 076-216 8820
Materials Chemistry: Aji Mathew. Phone: 08-16 12 56, 072-147 4367
Physical Chemistry: Mattias Edén. Phone: 08-16 12 27
Follow the links below for more details:
Fire evacuation in case of emergency
- In the event of fire and risk of explosion: Evacuate and call rescue service - 112!
- In the case of minor fire events (in Swedish Larma - Rädda - Utrym): Alarm - Rescue - Extinguish!
Contact information
Fire Safety Responsible Director (brandskyddsansvarig): Ulrike Schimpf. Phone: 08-16 24 36, 073-075 3581
Fire Evacuation Leaders at the department:
A3: Emilia Eklund. Phone: 08-16 24 39, 072-148 2103
A3: Ulrike Schimpf. Phone: 08-16 24 36, 073-075 3581
B2: Claudia Möckel. Phone: 08-16 28 03, 070-874 0808
C2: Kjell Jansson. Phone: 08-16 23 71
C3: Aleksander Jaworski. Phone: 072-147 4391
C4, K2: Bo Pang. Phone: 072-446 0257
C5: Kadir Abdul Karim. Phone: 072-147 4431
C5: Christer Degerstedt. Phone: 072-147 4402
KÖL: Jakob Norinder. Phone: 08-16 12 26, 072-084 0693
Employee info
Relevant departmental information for you as an employee can be found below, also further information in English and Swedish for SU employees can be found on the SU Staff website.
SU Staff website for employees
Work environment
Here you can find information relating to the work and study environment in a broad sense, as well as to gender equality, equal opportunities and widening participation.
Accidents and incidents
Report all risks, incidents, and accidents in SAMIR, SU's system for safety, work environment, and environmental concerns. This should be done by the affected individual or their supervisor, who must also be informed. Once you report an incident, the safety representatives, head of department, and lab safety coordinator will be notified. For assistance, contact the lab safety coordinator or the Head of Department.
Contact information
Lab Safety Coordinator: Ulrike Schimpf
Head of Department: Niklas Hedin
Laboratory safety
To ensure a safe laboratory environment for employees, students, and visitors it is important to read our safety rules and guidelines
Practical for working
Communication, web, press and media
Guidelines for writing
Writing is a common part of the workday for many. SU has specific guidelines, including writing rules and language recommendations for all employees.
Production tools and templates
SU offers a production tool for all employees, enabling the creation of posters, flyers, emails, and event materials that adhere to SU standards. You can find templates for Word and PowerPoint, photos, and logos in the Media Bank. Use your SU account to log in.
Templates for Word and PowerPoint
Pressreleases and news articles
Newsworthy research with societal impact suits a press release, along with other methods for sharing information with the public, media, and target groups. SU offers tips on writing and engaging with the media.
General tips for various types of texts
The Conversation
As a researcher, you can publish your own articles and comment on global news on the international online platform The Conversation.
Website and LinkedIn
The department has two own channels for external outreach, the department´s Swedish and English website, and LinkedIn in English.
Calendar events on the web and LinkedIn
Events open to an broad external public can be announced in the website´s calendar. Contact the web editor for guidance.
Follow the links below for more details:
General tips for various types of texts
Templates for Word and PowerPoint
Contact information
Communicator Officer and Main Web Editor: Angela Westin
Web Editor, web stafflists and profilpages: Ola Andersson
Contract templates for external agreements
Have to have run thorough with someone who know which are relevant
20160423 Non-disclosure agreement (259 Kb)
Short Manual for the Chemistry Section: A summary of who should sign an agreement (211 Kb)
Commissioned Activities – general conditions (261 Kb)
Non-disclosure agreement (107 Kb)
Contact information
Head of Administration: Lisa Hugosson
Deliveries, invoices and procurement
Remember to always use the department number - reference 434 - and Your Name.
Delivery address for large parcels
Department of Chemistry
Stockholm University
Person's name
Frescativägen 8
SE 114 18 Stockholm
Sweden
Invoices
Stockholm University wishes to streamline the invoice management process by exchanging incoming invoices in electronic format. To comply with this, please read the information carefully.
Invoices, payments, and e-commerce on SU central web
Invoices from Sweden:
Stockholms universitet
C8201
190 87 Rosersberg
Reference: 434 Name Nameson (Your name)
Billing address for invoices from outside of Sweden:
Dep. of Chemistry
Svante Arrhenius väg 16C
106 91 Stockholm
Sweden
Reference: 434 Name Nameson (Your name)
Procurement
All purchases must follow the guidelines for procurement at Stockholm University. The University's Environmental Policy applies to all procurements.
Follow the links below for more details:
Invitation to tender (95 Kb)
For more information please refer to the SU website on procurement
Contact information
Main contacts: Daniel Emanuelsson-Paulson and Annette Schlesinger
Procurement Coordinator, Baltzar Stevensson
Lab instruments and inventory Administrator, Mattias Edén
E-commerce Adminisrator, Åsa Andersson
Chemicals, Laboratory Safety Coordinator and KLARA Administrator: Ulrike Schimpf
Enrollment of student into internship and research projects
Each year, we welcome exchange students and free-movers to undertake internships at the department. You can find our policy regarding course enrollment and insurance requirements below. If you have any questions or are uncertain about how to proceed, please contact the Chemistry Section & Student Affairs Office for guidance
Contact information
Expenses
Depending on the type of expense, different routines apply. Please refer to the article for more information. Remember to always use the department´s number, reference 434, and your name.
Below you will find information on how to claim expenses and travel expenses.
Please read carefully as expenses and travel expenses are handled differently.
Expense claims
Go to Primula, and log on using your SUKAT account.
Fill in the web form with the details required and hand the original receipts to Tatiana Bulavina, room C410 to complete your expense claim.
The money will be transfered to your account together with your next salary.
Claim Travel Expenses
Fill in the web form with the details required and hand the original receipts to Daniel Emanuelsson-Paulsson, room C406 to complete your expense claim.
The money will be transfered to your account together with your next salary.
Won't let you log in?
The most common reason for this is that your Swedish "personal number" (similar to national insurance number or tax registration number) is not registered in SUKAT. To register your personal number in the system please contact Baltzar Stevensson, room C532.
Sometimes it is also due to type of employment. Please contact HR administrators, for more information on your type of employment.
Check list for expense allowances and travel bills
- Register all information in Primula.
- Tape original receipts on paper (A4).
- Write in Swedish or English what the receipts concern - when they are in other languages. If they concern a trip - write From (place) - To (place).
- Submit a separate itinerary - when visiting several places.
- Include conference program or write purpose of travel.
- Scan everything and upload in Primula at Note/Att.
- Print the form (expense allowance, travel bill).
- Submit (form + all receipts) in paper to supervisor or appointed person to approve by her/his signature on the form or send by e-mail. In that case - enclose approval.
- After approval submit in paper to HR administration.
Note: In accordance with the regulations of Stockholm University travel bills and expense allowances older than 3 months are not accepted!
Contact information
HR Administrator: Ann-Sofi Pettersson
HR Administrator: Elin Solnevik
Undergaduate level
Assessment of research project / degree project, undergraduate level (115 Kb)
Evaluation criteria, non graded internships (128 Kb)
Research plan, KZ5009, KZ5010, KZ7010, KZ8020 (93 Kb)
Grading report KZ5009 KZ5010KZ7010 KZ8020 (138 Kb)
Registration of degree project (248 Kb)
Individual feed-back on oral presentation form (94 Kb)
Advanced level
Research plan, KZ5009, KZ5010, KZ7010, KZ8020 (93 Kb)
Grading report KZ5009 KZ5010KZ7010 KZ8020 (138 Kb)
Procedure Degree project supervisor (256 Kb)
Registration of degree project (248 Kb)
Masters thesis template (19 Kb)
Individual feed-back on oral presentation form (94 Kb)
Reflection Instructions (103 Kb)
DegreeProject-EvaluationForm (354 Kb)
PhD level
Individual feed-back on oral presentation form (94 Kb)
Credit transfer PhD student (248 Kb)
Contact information
Director of Undergraduate Studies: Mats Johnsson
Director of Advanced Studies: Joseph Samec
Director of PhD Studies: Ulrika Nilsson
Getting started in the department
1. Keys and Access Card
These are pre-ordered by your supervisor in cooperation with the administration.
The keys can be picked up at the Service center
2. Safety folder
The safety folder will be placed in your mailbox or handed to your supervisor. It contains vital information about the safety and work environment at the department. This folder must be read and the quizes need to be answered. Your supervisor will correct them. Only when you have passed, are you allowed to enter the labs.
Work environment and laboratory safety rules at MMK 2022 (1393 Kb)
3. Mailbox
(only applies to visitors staying longer than 6 months)
Your mailbox is located on the A3 or C4, depending on where you have your office and sorted by division.
4. Staff handbook
You and your workplace, SU staff handbook
5. Secondary Employment
Register your Secondary employment in Primula, and/or that you have taken part of the regulations every year. As a teacher, you shell certify that you have taken part of the regulations of Stockholm University concerning secondary employment and continuously report secondary employment at your own initiative.
Defintion and regulations concerning Secondary employment.
Contact information
HR Administrator: Ann-Sofi Pettersson
HR Administrator: Elin Solnevik
Vacation, working hours and leave
Submit vacation plans by 15 April in primula. Take at least four weeks of vacation from 1 June – 31 August. If you do not apply for a minimum of four weeks’ summer vacation by 15 April, you will be assigned vacation from 8 July to 31 July. You may save up to 30 days of vacation; any days exceeding 30 must be used within the current year. If you do not use them yourself, vacation will be allocated for you in December.
Follow the links below for more details:
Vacation, working hours and leave on SU staff
Contact information
HR Administrator: Ann-Sofi Pettersson
HR Administrator: Elin Solnevik
IT support, services and helpdesk
SU provides a range of IT services and support for all staff, and the department offers a helpdesk. Depending on your needs, contact the appropriate support function.
SUKAT – SU Login Account
To access the internet, your computer, and other online facilities, a username and password are required. Your account is pre-ordered by your supervisor with the administration. Contact SUKAT administrators if you haven’t received your login details.
Helpdesk - hardware and software
For questions regarding hardware and software at the department and guidance, contact the department´s Helpdesk.
Service Portal – SU IT support
For IT-related questions or to report technical issues, please contact SU’s Service Portal.
Follow the links for more details:
SU IT Service and support on Staff web
Link to Service Portal, in Swedish Serviceportalen
Contact information
SUKAT Adminstrator: Baltzar Stevensson
SUKAT Administrator: Ola Andersson
SUKAT Administrator and Helpdesk: Peter Schymanski
Leaving department
Things to think of before leaving the department
- Please return the (physical) safety folder.
- Please leave eventual keys and your access card.
- Please fill in and follow the instructions in the Assurance document “Leaving MMK“.
Work environment and laboratory safety rules at MMK 2022 (1393 Kb)
If you are leaving Sweden
Inform the Tax Authorities (Skatteverket) that you are leaving the country.
Contact information
HR Administrator: Ann-Sofi Pettersson
HR Administrator: Elin Solnevik
PhD Handbook
Profile page
All employees have a profile page on SU’s website, featuring basic information from the SUKAT staff directory. You can add a photo, text, publication list from DiVA, links, and files yourself. Ensure content reflects your role at SU, and keep your biography and research details up-to-date. Contact SUKAT administrators to update the basic information.
Follow the links for more details:
Contact information
SUKAT Administrator: Baltzar Stevensson
SUKAT Administrator: Ola Andersson
SUKAT Administrator: Peter Schymanski
Register guests or a new employee in Control Panel
Register your guest a minimum of two weeks before the person's arrival.
Log on to the Control Panel to register your new guest and or employee, you will need to be at the university to do this.
Username
Same as your university e-mail
Password
Only eligible people will have the possibility to log in. Use your password, independent of SUKAT. Press recover password the first time you log in.
Instructions
1. When you have logged in, in the top menu there is an icon called "Guests", click on it.
2. In the top left corner, choose "Create New"
3. Fill in the form, if there is an asterisk (*) behind, that is mandatory information you will have to fill in. Offices with shared phones are listed in the right panel.
4. Please use the field "Other information" for additional/important/"good-to-know" information.
5. Click on the "save & send"-button.
For questions, please contact department´s Control Panel Administrator.
Contact information
Control Panel Administrator: Baltzar Stevensson
Research applications from non-tenured researchers
Policy for research applications from non-tenured researchers at MMK (102 Kb)
Contact information
Chair of Department´s Strategy group: Belen Martín-Matute
Room and facility booking in TimeEdit
There are several facilities for 10 to 36 people equipped for lectures, exams, meetings, conferences, and more. You can view all the rooms and equipment, and make a booking through TimeEdit.
Click this link to log in to TimeEdit.
Contact information
Travel rules and booking
To reduce the department’s carbon footprint, the department board has approved a supplement to the SU travel policy, aligning with SU's goal of achieving carbon neutrality by 2040. The department will fully cover train, boat, or bus travel for business trips over 700 km within Europe and Sweden. The department will not cover additional hotel costs due to longer travel times, but booking a sleeper car is permitted.
Follow these steps to ensure coverage:
- Book tickets via our authorised travel agency and request an invoice for train, bus, or boat travel.
- Travel must be in 2nd class; only standard rail tickets are covered, not interrail and seat reservations.
- Request a unique booking reference from the department’s travel booking administrator.
- All trips must comply with SU’s travel policy, which prioritises digital meetings and cost-effectiveness where possible.
Guest travel
To streamline guest travel bookings, complete the Guest Travel Document and send it to the department’s travel booker for assistance with arranging guest travel.
Follow the links below for more details:
Guest travel document 2024 (17 Kb)
Contact information
Travel Booking Administrator: Annette Schlesinger
Working groups
The core operations participate in working groups appointed by the department head to address priority issues. These groups hold no formal responsibility but provide cross-functional support to operations and management. The working groups and all members of 2024 are listed below.
Fire safety group
Gunnar Svensson, Chair
Kadir Abdul Karim
Kjell Jansson
Christer Degerstedt
Zoltan Bacsik
Aleksander Jaworski
Daniel Emanuelsson-Paulsson
Jakob Norinder
Helena Bergman
Infrastructure investment group
PhD recruitment group
Research education group
Under graduate education group
All lectures teach at the undergraduate level.
Internal pages for Organic Chemistry
Some internal documents, check lists, forms and templates exist on the organic chemistry internal pages.
Contact
- Visiting address
Room C406
Svante Arrhenius väg 16 C
- Responsible for
Project economist (Physical Chemistry), travel expense claims
and expenses, customer invoices, SU-butiken customer number, facilities.
Economist
- Responsible for
Supplier invoices
- Visiting address
Rum C408
Svante Arrhenius väg 16 C
- Responsible for
Human Resources. Personnel administration, recruitment,
employment, vacation application, scholarship, reimbursement for wellness activities, information for new employees, travel expense claims.
- Visiting address
Room C 532
Svante Arrhenius väg 16 C
- Responsible for
Website, SUKAT, direct procurement.
- Visiting address
Arrhenius laboratory, room M345
Svante Arrhenius väg 16 A-D
- Here you will find:
Student administrator
International coordinator
Study advisor
Director of studies
- Office hours
Monday, Tuesday and Wednesday 09.00-11.30 and 12.30-15.00
- Phone hours
Wednesday 10.00-11.30 and 12.30-15.00
- Visiting address
Room C543
Svante Arrhenius väg 16 C
- Responsible for
Caretaker, parcels and post, guest room bookings, safety folder, cards and keys.
Finance assistant, administrator
- Responsible for
Project economist (Material Chemistry)
Human Resources Officer
Human Resources. Personnel administration, recruitment, employment, vacation application, scholarship, reimbursement for wellness activities, information for new employees, travel expense claims.
- Responsible for
Computer, printers
Economist
Project economist (Inorganic and Structural Chemistry).
Professor
- Visiting address
Room C 526
Svante Arrhenius väg 16 C
- Responsible for
Procurement
- Visiting address
Room C 410
Svante Arrhenius väg 16 C
- Responsible for
Project economist (Analytical Chemistry), customer invoices,
e-commerce, SU-butiken customer number. Back-up LADOK postgraduate education and supplier invoices.
Last updated: April 2, 2025
Source: Department of Chemistry