Wednesdays 13:00–14:30 Seminars

23 January (Thurs) 10–12 RALV (Council for Work Environment and Equal Conditions) (Haga)

28 January (Tues) 10–12 Institutionsstyrelsemöte/Department Board Meeting (Albano, room 41, house 2, floor 4)

4 March (Tues) 10–12 Institutionsstyrelsemöte/Department Board Meeting (Albano, room 41, house 2, floor 4)

4 March (Tues) 13–15 Personalmöte/Staff meeting (Albano, room 38, house 2, floor 3)

8 April (Tues) 10–12 Institutionsstyrelsemöte/Department Board Meeting (Albano, room 41, house 2, floor 4)

8 April (Tues) 13–15 Personalmöte/Staff meeting (Albano, room 5, house 1, floor 2)

20 May (Tues) 10–12 Institutionsstyrelsemöte (Albano, room 41, house 2, floor 4)

Språk/Language
IS-möten/Board meetings: på svenska
Staff meetings/Personalmöten: In English

Our Administrative Handbook, which is available on our shared server Common (or X), provides you with a clear overview of areas, from A to Ö, where you might need support. In the handbook you find links to additional information and who to contact if you have questions or are in need of support.

Head of Administration

Jenny Eklund, jenny.eklund@su.se, +46 8 674 79 70

Personnel Officer

Åsa Jernewall, asa.jernewall@su.se, +46 8 674 75 73

Administrator

Ulrika Olsson, ulrika.olsson@su.se +46 8 674 75 73

Finance Officer

Yvonne Handin, yvonne.handin@su.se, +46 8 16 43 22

Administrative Director of studies

Linda Rämö, linda.ramo@su.se, +45 8 674 75 61

Study Counsellor

Shona McLean, shona.mclean@su.se, +46 8 16 14 25

Study Administrator, Doctoral Level

Wenche Gros, wenche.gros@su.se +46 8 674 73 60

Study Administrator, Basic and Advanced Level

Elisabeth Hansson, elisabeth.hansson@su.se, + 46 8 16 42 75

Communicator

Håkan Soold, hakan.soold@su.se, +46 8 674 79 74

IT-manager

Daniel Mattsson, daniel.mattsson@su.se, +46 8 16 43 75

Internal communication:

As an employee at the department you will receive news in the internal newsletter, which is published every three to four weeks, except during the month of July. If you have some piece or pieces of news you want to be shared via the internal newsletter, please contact the editor, communications officer Håkan Soold at hakan.soold@su.se.

More time-critical information is sent via our Staff mailing list.

Documents such as minutes, policy documents, old copies of newsletters, etc., can be found on our shared server Common (or X).

On this page – Internal – you can find information on how to get help with technical problems and administrative tasks.
Please remember that if you are responsible for a particular area, you are most welcome to help keep this page up to date, with new procedure descriptions, policies and the like! Please contact our communications officer Håkan Soold at hakan.soold@su.se.

External communication:

Communication Policy for Stockholm University

Stockholm University is a partner of the digital magazine The Conversation where researchers write popular science articles and comment on news and events in the world.

Visual identity

All employees at Stockholm University must follow the university's rules and guidelines for visual identity:
Stockholm University's rules and guidelines for visual identiy (in Swedish)

Stockholm University´s tools for visual identity (Media bank, production tool, etc)

Your profile page on su.se

All employees at the University have their own profile on the university's website that they are responsible for keeping updated with relevant information themselves. Each profile page contains basic information from the staff directory SUKAT, and users can add their own profile image, text, and publication list from DiVA, as well as links and files. The content on the profile page should be related to the user's position at Stockholm University.

Employees’ Profile Pages at SU

Stockholm University has a handbook for international researchers which contains information about life in Sweden, as well as information about insurance and medical care, working life at Stockholm University, accomodation in Stockholm and research funding.

Hej - Handbook for international researchers

Relocation

All you need to know about moving to Sweden and working at Stockholm University.

Relocation

Stockholm Dual Career Network

For partners to international researchers at the universities in Stockholm.

Stockholm Dual Career Network

• If your computer malfuntions, talk to our local IT manager Daniel Mattsson (08-16 4375, daniel.mattsson@su.se) or call Helpdesk at 08-16 1999.
• If the Printomat or somethting else malfunctions, register the problem with IT support via the Service Portal.
  The Service Portal

If you are hosting guests who need access to the internet, you can create a one-time code for the guest. The code can also be given to a larger group of people, for example at conferences. A one-time code gives access to Stockholm University's public network (SU) for one week.
 A one-time code gives access to Stockholm University's public network (SU) for one week.

Employees at the department distribute the one-time code to their guests themselves.
If you are receiving guests who need access to the internet, you can create a one-time code yourself and give it to your guest. You create the code by logging in to Stockholm University´s Network for Guests:
Stockholm University´s Network for Guests

One-time code for larger groups

A one-time code can also be given to a larger group of people, e.g. for a conference or similar, in which case the same code is used for the whole group. In the event that the code is misused, the IT department will contact you.  Therefore always make a note of who you have given the code to.

Guest login to the wireless network - SU
How to connect to the wireless network - SU
If a guest is staying for a longer period of time, the SUKAT officer of the institution should instead order a personal user account, a so-called university account.

If a guest is staying for a longer period, the SUKAT officer of the institution should instead order a personal user account, a so-called university account.

The Department of Public Health Sciences aims at a good and sustainable work environment. This requires that we all actively participate and together create an inclusive place to work. The department also works to ensure that all of the staff are treated in an equal and respectful manner.

Information and regulations about the workplace and working environment and equal terms you find at the University Staff Pages, Medarbetarwebben:

Equal treatment and work environment for personnel at Stockholm University

Equal treatment and work environment issues at PHS are handled by our local RALV group (Council for Work Environment and Equal Conditions) that you find on our webpage Organisation.

Below is an overview of the procedures applicable to external lecturers in various types of employment. Please note that we now use the amounts specified in SU’s Terms and Conditions agreement Villkorsavtal-SU under the heading “3 kap 2§ Lön till timlärare” (Chapter 3, Section 2: Salary for Hourly Teachers).
Preparation and follow-up work are included in these teaching hours.

For lecturers employed at another department at Stockholm University

Salary is paid by the department where the lecturer is employed. The other department issues an internal invoice to the Department of Public Health Sciences.

Lecturers employed at another Swedish government agency

The other government agency invoices the Department of Public Health Sciences through Stockholm University's billing system.

Info in English: Invoices, payments and e-commerce - Stockholm University

Info in Swedish: Information till dig som är leverantör - Stockholms universitet

When invoicing, state the date and number of hours of teaching.

Lecturers who have their own business with an F tax slip (F-skattsedel)

According to the hourly wage stated in Villkorsavtal-SU (SU’s Terms and Conditions agreement) under the heading Lön till timlärare (Salary for hourly teachers) the invoice is sent via Stockholm University's invoicing system to the Department of Public Health Sciences.

Info in English: Invoices, payments and e-commerce - Stockholm University

Info in Swedish: Information till dig som är leverantör - Stockholms universitet

The 6 digit department code for Department of Public Health Sciences: 333000

The study administrative team at our department consists of:

Linda Rämö, Administrative Director of Studies, Wenche Gros, Education Administrator, Elisabeth Hansson, Study Administrator and Shona McLean, Study Counsellor

In all matters regarding study administration at the basic and advanced level (e.g. lecture room bookings, registration of students and grades in Ladok, and course sites in Athena), please email: kursadmin.publichealth@su.se

In matters regarding doctoral level education, please email: phd.admin.publichealth@su.se
In matters concerning study counselling or students with special pedagogical support, please email: studievagledare.publichealth@su.se

The Centre for the Advancement of University Teaching (CeUL) has gathered information and material around teaching and learning on their webplace. The resources regard topics like learning objectives, grading criteria, examination, plagiarism, course evaluations, IT, and equal treatment.

Resources at CeUL

(CeUL) offers several courses in advancement of university teaching, workshops, and activities for all teachers at Stockholm University.

Education at CeUL

If you are employed at our department or accepted as a doctoral student, it can be good to know that the courses given in advancement of university teaching can be credited within the framework of the course part of the dissertation.

Stockholm University also requires that all doctoral students who want to teach at undergraduate or advanced level must have a higher education pedagogical education.

Stockholm University offers a range of courses and programmes in the Swedish language, designed especially for international students and visitors. The courses are run by the Department of Swedish Language and Multilingualism (Institutionen för svenska och flerspråkighet).

www.su.se/svefler/english/education/courses-and-programmes/swedish-for-international-students

Courses for employees working at Stockholms University

The courses are designed to give a basic comprehension of Swedish language and culture to foreign employees working at Stockholm University, in order to enhance every day communication in the academic environment. The courses are concluded with a final test. You apply directly to us on an application form,that has to be signed by your supervisor at your department at Stockholm University.

www.su.se/svefler/english/education/courses-and-programmes/swedish-language-courses-for-international-employees

Here´s a few notes from our communications officer Håkan Soold on how you can proceed if you need help with promoting and communicating your research. If you are interested in publicity, if possible contact Håkan as soon as you´ve got notice of a paper that is scheduled for publication.

This is a shorter website version of “Guidelines for promoting and communicating your research” which you find as a pdf below.  You´ll also find a pdf of “A few guidelines on writing popular science”. Both documents are also available in a folder called “Research communication” on our folder X on the server.

In order for me to help you promoting and communicating your research results, be it an article or a press release, I would need some kind of document that summarizes the most important things that need to be communicated. Something that would be a basis for a news story or a press release. I have three different options as for how we can achieve that, where you as a researcher can choose the one that suits you best, the one that you feel most comfortable with:

1) I will interview you on site at the institution. It usually takes half an hour up to an hour.

2) I will interview you via Zoom or telephone. It also usually takes half an hour up to an hour.

3) You write a short popular science summary of the main findings of your research and send it to me – which after that will be complemented with a few interview questions from me, on site at the institution, via Zoom, phone or email.

Then I write the article.

Regardless of which option you choose, the following points are good to keep in mind:

•    You will of course, if you wish, receive my questions before the interview – so you can prepare yourself for the interview. This, of course, also goes for option 3 above.
•    You will of course get a chance to read and approve the article before it is published.
•    The news criteria I list below are good to keep in mind, whether you choose option 1, 2 or 3.
•    In order for you to prepare yourself for communicating your research results in a popular way, it´s also a good thing if you check the document “Guidelines on writing popular science” that you also find here below, as well as in the folder "Research communication" on the server. In the document I briefly point out the most important things to think about as for popular science communication.

Guidelines for promoting and communicating your research (111 Kb)

A few guidelines on writing popular science (98 Kb)

For matters concerning popular science, research news articles and press releases, please contact Håkan Soold, communications officer: hakan.soold@su.se

There is a requirement that peer-reviewed publications should be published in Open Access. On this page you will find some useful information regarding Open Access and Open data.

Open access and Open data

Stockholm University provides education at the first-cycle, second-cycle and third-cycle level. This document contains national statutes and regulations for first-cycle and second-cycle education, as well as local, common core regulations for courses, programmes and examinations in these two cycles at Stockholm University.

Regulations for education and examination at first-cycle and second-cycle level
Regulations for education and examination at first-cycle and second-cycle level

Information about how to register in DiVA, why you need to register your publications from Stockholm University, and about parallel publishing.

Register in DiVA

Questins about publishing?

At su.se/research, you get valuable information about publishing.

Publishing support at Stocholm University

All new compilations of research funding opportunities are published by the Office for Research.

Research funding calls

Procedures for externally funded research

Budget template

The budget template you need when you are applying for new grants you find on our internal server X.

Please fill in the template, attach the application and -new for this year- an account of sensitive personal data and if you will send in an application to the Swedish Ethical Review Authority if granted funding.

Send all the application paperwork to:
1. Jenny CÖ
2. Peter W,
3. Jenny E and
4. Yvonne
at least five (5) workdays before the deadline.

Please note that all applications must have a formal approval before they are submitted!

If you need support with the budget work, please contact Yvonne.

Procedures for externally funded research at Stockholm University

Behind the link below, you will find  information about procedures for externally funded research at Stockholm University.

Procedures for externally funded research