According to Swedish law, secondary employment is defined as any activity that an employee engages in outside the scope of their employment and which is not related to the employee’s private life. Certain types of secondary employment are not permitted, and therefore it is required that all teaching staff must register any secondary employment in Primula each year, regardless of whether they have one or not—this is mandatory. Other staff must register secondary employment if specifically requested by their manager. Each registration is reviewed and approved by the Head of Department. Stockholm University also requests that all employees understand what secondary employment is and the relevant procedures at Stockholm University, so please take 10 minutes to read the attached guidelines on secondary employment from Stockholm University.

Some activities carried out outside employment at Stockholm University are traditionally considered part of work duties and therefore do not count as secondary employment. These activities may be paid or unpaid.

Examples of such activities include:

• Giving lectures or presenting papers at other universities.
• Acting as an external examiner at doctoral defenses at other universities.
• Serving as an external expert in the hiring of faculty at other universities.
• Participating in academic debates in the media.
• Presenting one’s own research at conferences outside the university.
• Assignments as a member of examination boards and minor roles for academic journals are also included in this category.

A brief summary of the definition of secondary employment and procedures at Stockholm University (For more information please read Regulations concerning employees’ secondary employment at Stockholm University (284 Kb) ):

• Secondary employment means any activity outside an employee’s work that cannot be considered part of their private life.
• Secondary employment may be either paid or unpaid.
• Most secondary employment is permitted, but some is prohibited by law or collective agreements applicable to all state employees.
• There are three types of secondary employment (which may be permitted or prohibited—a case-by-case assessment is made by the Head of Department/HR):

1. Those that risk undermining confidence in Stockholm University/the Department/the employee/colleagues at Stockholm University (confidence-damaging)
2. Those that prevent an employee from performing their work effectively (work-impairing)
3. Those that compete with the university's activities

• All teaching staff must register secondary employment in Primula every year—regardless of whether they have any.
• Other employees must register secondary employment if requested by their manager.

If you have any questions regarding this or secondary employment in general, please contact Viktoria Arwinge.

Lab safety

Working environment, Lab safety & Risk Assessment

Department's finances

Department's finances

Here you can find information about working hours, illness and medical care, different types of leave, holidays and insurance and pension.

Illness

Insurance and Pension

Occupational health care services

Vacation

Wellness and wellness benefit

Transition from Egencia to Amex GBT

From November 1, all travel must be booked via our new travel agency Amex GBT.

Book trips with Amex GBT

If you have an ongoing trip or a trip booked with Egencia in the future, you can no longer access the trip in the online booking. You will have to contact Egencia via personal service. When you contact Egencia, it is important to point out that we have changed travel agencies and therefore cannot access the online system.

Egencias personal service

Open: Monday–Friday 08.00–17.00
Telephone: 08-580 062 72 (Same number for 24h support).
E-mail: customer_service@egencia.se

Stockholm University and SJ AB have an agreement on business travel by train (information in Swedish).
Train tickets can be bought directly from SJ.

Stockholm University has a tip line for students and staff. Here it is possible to report crimes, threats, harassment or other matters concerning security at the university. Checklists for crises can also be downloaded.

In case of emergency

The department has a local action plan if a crisis or danger should occur at the department.

Krisplan 2024–2025 (164 Kb)

Cardiac starter

A cardiac starter is located outside Krister's room S2 in floor 2. No formal training is needed to use the cardiac starter. Instructions on how to use it is attached to the machine.

Christina Jansson

is the institution's purchasing coordinator, and for any questions regarding the purchase or procurement of goods or services, Christina should be contacted.

More information about invoicing, purchase and procurement

Environmental action plan, reports and travel statistics for IGV

IGV environmental action plan document is only available in Swedish: Miljöhandlingsplan (95 Kb)

Environmental survey IGV 2021 (1114 Kb)

Travel statistics

IGV number of one-way flights 2015-2021 (85 Kb)

IGV total kg CO2e from flights 2015-2021 (96 Kb)

Travel and meetings

Travel and meeting policy for Stockholm University
Digitala möten och videokonferenser vid universitetet (page only available in Swedish)

Purchase and procurement

• Purchase and procurement are among the university activities with the largest environmental imprint. Therefore it is important to make environmentally good choices when purchasing. The document Regler för inköp och upphandling (Rules for purchase and procurement, only in Swedish) states that the University's Environmental Policy applies to all purchases and procurement. Information in English about procurement.
• Upphandlingshandboken (The Procurement handbook, only in Swedish) has information on environmental and social requirements (Miljökrav och sociala krav) to prioritize in procurement.
• Since January 2023 we have a policy for sustainable meals at IGV. The policy applies to catering as well as restaurant visits. Policy for sustainable meals at IGV (170 Kb) .

Laboratory work

• Working with chemicals in the field or laboratory entails risks of emissions to water, air or ground. Everybody working with chemicals must be familiar with and follow the routines of SU and IGV. Primarily this means the Stockholm University Chemical Handling Procedure (138 Kb) and Safety regulations for IGV ( Safety regulations (314 Kb) ). Further information about chemical management is available at Sustainable Campus, https://www.su.se/sustainablecampus/how-to-do/chemical-management.
• To make sure Stockholm University follows the law on transport of dangerous goods, the university safety advisor for dangerous goods must be contacted before chemicals are transported outside of campus. Read more at Sustainable Campus, https://www.su.se/sustainablecampus/how-to-do/chemical-management/transporting-chemicals.
• Soil and other growing substrates can contain pests. To prevent spread of pests there are rules for import to Sweden. Information about this can be found at the Swedish Board of Agriculture. Here you can also apply for exception to the import rules for scientific purposes.

Energy saving

To save energy, please remember to always:

• Turn off the lights when you leave your office for lunch and meetings.
• Turn off screens and machines and unplug chargers not in use.
• In the laboratory, keep the fume hoods closed when not in use.
• Consider the energy efficiency when buying new electrical equipment.

Arkivbeskrivning för institutionen för geologiska vetenskaper (215 Kb) (only in Swedish)

Delegations- och beslutsordning 2021-2023 (uppdaterad sep. 22) (98 Kb) (only in Swedish)

Förteckning över utanordningsberättigande (273 Kb) (only in Swedish)

GPDR Riktlinjer för hantering av personuppgifter vid IGV (176 Kb) (only in Swedish)

Guidelines with an action plan for work environment management (336 Kb)

Krisplan 2024–2025 (164 Kb) (only in Swedish)

Miljöhandlingsplan (95 Kb) (only in Swedish)

Policy for sustainable meals at IGV (170 Kb)

Policies för fältarbete (213 Kb)

Purchases & Invoices

Risk assessment work environment IGV (Covid-19) (201 Kb)

Safety regulations (314 Kb)

Vacation policy (60 Kb)

Verksamhetsplan för IGV – 2021/2022 (100 Kb) (only in Swedish)

Anteckningar/Notes, 18 April 2025. (166 Kb)

Anteckningar/Notes, 14 April 2025. (194 Kb)

Anteckningar/Notes, 31 March 2025. (153 Kb)

Anteckningar/Notes, 17 March 2025. (125 Kb)

Anteckningar/Notes, 3 March 2025. (145 Kb)

Anteckningar/Notes, 17 February 2025. (167 Kb)

Anteckningar/Notes, 27 January 2025. (161 Kb)

Anteckningar/Notes, 20 January 2025. (176 Kb)

For earlier Monday meetings notes please contact webmaster@geo.su.se.

Information for Researchers

Here you can find advice, support, service as a researcher at Stockholm University.

EU project

What is special about EU projects? The special thing about EU projects is that they legally binds the whole university to the project.

EU funding

Open access and Open data at Stockholm University

There is a requirement that peer-reviewed publications should be published in Open Access. On this page you will find some useful information regarding Open Access and Open data i Horizon 2020.

Open access and Open data

Contact information: advice, service and support for researchers

Several of the Offices within the University Administration offer their services and support to researchers at Stockholm University.

Contact information

Compilations of research funding opportunities

Funding calls

Information for PhD students

PhD handbook

Medarbetarwebben

At medarbetarwebben you should be able to find all information for you as an employee and also information about internal training, courses and lectures in different areas.
Stockholm University medarbetarwebb
Stockholm University staff events
Stockholm University staff news

Web administrator
webmaster@geo.su.se

Stockholm University's emergency number
is available 24 hours: +46 (0)8 16 22 16 or +46 (0)8 16 42 00.